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NYSATA Expense Form
Please complete this form to request reimbursement for activities and purchases related to NYSATA business. Copies of receipts must be uploaded electronically along with this request (pdf or jpeg format). Any claimed expense not documented by a receipt may be denied. Note: You should only claim expenses approved for your activity. Not all reimbursement categories apply to all requestors. If you have any questions, please contact nysatatreasurer@gmail.com
Name
*
First Name
Last Name
Reason for Expense
*
Description of Activity/Expense
NYSATA Position or Affiliation
*
Executive Council Position
Committee Member
Other
1
President
President-Elect
Secretary
Treasurer
Awards
College & University
Conference & Education
Diversity & Inclusion
Fundraising
Governmental Affairs
Hall of Fame
History & Archives
Membership & Nominations
Newsletter
Public Relations
Reimbursement
Research & Injury
Scholarships
Secondary School
Social Media
Students
Website
Young Professionals
Date of Activity From:
*
-
Month
-
Day
Year
Date
Date of Activity To:
*
-
Month
-
Day
Year
Date
Mailing Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Phone Number
*
-
Area Code
Phone Number
E-mail
*
Your E-mail Address
How were these expenses paid for?
*
I paid for these expenses personally, and am requesting reimbursement
My employer or other organization paid for these expenses and needs to be reimbursed
These expenses were paid for using the NYSATA card
I paid for these expenses with both personal funds & NYSATA card (put "NYSATA" in cost box for NYSATA card purchase)
Expense Detail
Mileage List
Travel Date
Destination
Total Miles
Round Trip?
1
Yes
No
2
Yes
No
3
Yes
No
Total Miles Driven
Expenses List
Purchase Date
Description
Cost
1
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
2
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
3
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
4
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
5
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
6
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
7
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
8
Rental Car
Gas for Rental
Taxi/Tolls/Parking
Airfare (coach only)
Other Transportation (Bus/Train)
Meals-Breakfast
Meals-Lunch
Meals-Dinner
Lodging- 1 night
Lodging- 2 nights
Conference Registration
Postage
Printing/Copying
Office Supplies
*Other
*Please add description if you selected "other" above
Total from Expense list
Total Amount Due from Mileage (.585/mile)
Total from Expense List and Mileage
I certify
*
I certify that all information entered above is valid and true.
Upload any Receipts Here
*
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