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    Registration Section 1 of 5

  • OVYM 2022 - 202nd Annual Summer Sessions Registration

    Please register for summer sessions by filling in this form for yourself and all persons in your household.
  •          OVYM 202nd Summer Sessions

    Starts: Wednesday June 8th, 3pm

    Ends:  Sunday June 12th, 1:30pm

    Mount St Joseph University

    Cincinnati, OH

     

    2022 Sessions Web Page URL

  • ***  Registration starts May 1st  ***

    *** Please Register before May 25th ***

     

    *** MSJ needs numbers ***
    *** 2 weeks before the sessions begin ***

     

    Thank you, Eric (Registrar)

     

  • Tips:

    • Hover over any input field and there may be additional helpful information about that field.

    • Section 1: Basic Info for you 
    • Section 2: Household information for me
    • Section 3: Person 1-9 Personal Information
    • Section 4: Payment Info, Comments and Concerns
    • Section 5: Submit and Register

     

    • You can move forward and backward in any section as you fill out fields
    • Using " Tab " (forward) and " Shift Tab " (backward) will move you quickly through the form to entry fields. 
    • To jump to the top of a section use key " Home "
    • To jump to the bottom of a section use key " End "
    • To jump to the previous section go to the end of the section and click " Back "
    • To jump to the next section go to the end of the section and click " Next "
    • You have to complete all the required fields in a section before you can move on to the next section.


    • A little red star * to the right of a field description means that it is required. If  you  try to move on to a new section you will be stopped until you fill out the required info. 

    • Zoom registrants will only need to pay registration. You can probably skip reading the next collapsed "Discussion" section as most of it applies to in-person. Use your " End " key to get by it quickly.

     

     

  • IF everything goes well you will receive a "Thank You" page with a big green check mark when you are done!

    If you don't get this "Thank You" page, you probably have not been registered! Feel free to contact me.

    The following 2 contacts will be listed both at the beginning and end of this registration form: 

     If you have registration problems,

    Please contact Registrar, Eric Wolff at (513) 378-8730
    Leave a msg. I won't answer unknown #'s
    or Registrar.OVYM@gmail.com
     Put the word OVYM in the subject

    If you have questions about payments
    and other financial questions,
     

    Please contact (Eric above or)
    Wilson Palmer, Treasurer at (513) 751-7352
    or WilsonCP3@gmail.com

     

    Click on the box below for more general information about our sessions this year:

    • Discussion on Form, Covid, Contacts, Room and Board  
    • Registration

      • Registration table opens at 1 pm on Wednesday June 8 and will be available at scheduled times every day. 

      • You will need to pick up ID badge and room assignments from Registrar. 

      • The University will require you to sign an acknowledgement of responsibility ($75) for lost keys when you pick up your room key.

       

       

    • COVID SAFETY POLICY

      Click on this link for the full safety policy: OVYM COVID Safety Policy for Sessions

       

      •      We require all attendees eligible for COVID vaccine to be fully vaccinated and up-to-date on their boosters.  We expect that there will be no vaccine available for children under 5 years old by our session and this age group is exempt.

      •      Children under 5 will be in attendance.  We will require everyone to wear a mask around them in all public areas.  Children age 2 and under do not have to wear masks.

      •      There is no mask requirement outdoors.

      •      Bring a good quality and well-fitting mask.  It is recommended to bring a N-95 or KN-95 mask.  There will be a limited number available on site.

      •      We advise bringing a Rapid Test kit or two.  There will be a limited number available from the Planning Committee.  

       

       
    • Working with Children and Youth - Information for Adults

       •   All adults working with children will need an up-to-date background check and are required to complete a short training.

      •   OVYM will submit and pay for all background checks.  This needs to be done soon.  Please contact Susan Lee Barton at admin@ovym.org to get your background check. If you have a current background check, you may submit it to Susan Lee. 

      •   Child Abuse Prevention Training will be available on Wednesday at 1:30 at a room near the registration table. 

       

       
    • Costs this year

      We are committed to keeping the cost as low as possible and to providing financial assistance to those who need it. Food service costs have risen as the result of supply chain issues and labor.  An adult attending the entire session from Wednesday afternoon through Sunday lunch will cost almost $310.  This price will be higher if you require a fully private room. (More info below in “Seton Center Dorm Suites” section.)   Basic price breakdown:  $30 registration, $25 per night for room, $12 for breakfast, $16 for lunch, and $19 for dinner.  A fully private room is $50/night.

       

      ·      All children 18 and under who are enrolled in Children’s Program or Youth Program have all their costs covered by the Yearly Meeting.  Children are free!

      ·      Young Adult Friends (18 - 35 yr old) will receive a 50% discount.

      ·      First time attenders will receive a 50% discount.

      ·      If you need additional financial help, we ask that you talk to your Monthly Meeting for scholarship help. Most Meetings have the ability to help you. 

       

      Seton Center Dorm Suites

      All the dorm rooms are in the Seton Center and are serviced by two elevators or stairs. The Seton Center will be the location of much of Yearly Meeting activities.  We will have dorm rooms on the 2nd, 3rd, 4th and 5th floors.  

       

      Most all of the rooms are semi-private dorm suites.  A suite consists of a locking door from the hallway into the suite, a common sitting area, vanity sink area, two bedrooms with doors for privacy, and a toilet/shower that also has a door for privacy.   Here is a link to a layout of a suite:  DORM Room Suite layout

      Linens will be available for $17/set per person.  The set includes pillow, pillowcase, sheets, wash cloth, towel and a light blanket.  You must sign up for linen service in our registration form.  You can also bring your own linen and not pay the linen fee. 

      If you are a single, you will share a suite with another person if you want the $25 per night rate.  You are encouraged to find this specific person, ask them about “rooming” together and let us know in the “personal information” section.   If you do not designate a roommate, then the registrar will assign roommates of the same gender.   If you need a fully private room, it will cost $50/night.

      Families with young children can bring pads for the floor so everyone is together.  MSJ wants to limit room occupancy to 4 people in a family but will accommodate an additional child (if children are small). 

       

      Here are the Room Options:

      Shared Double (Semi-Private ) This is 2 semi-private singles in a shared suite. In the personal section, you can ask for a specific person to share the suite with you or take a random person. Random suite mates will be same gender. Make sure a person agrees before you ask for sharing. 
      $25/person/day    

      Single Private Double  A suite for 2 with one user paying for both rooms, one empty.  This is what we have most of and will be our standard for a single. 
      $50/person/day      
      Single Private Room   There are very few (3) actual singles. Contact me if this is important. First served. 
      $50/person/day      
      Triple (Shared) 2 beds in a larger room and a single in a smaller room in a shared suite. There are very few (4) actual triples.  Contact me if this is important. I expect these may be best for families with 2 partners (2 private beds) to share one semi-private room  and up to 3 children (1 semi-private bed, 2 on the floor).   First served.
      $50/persons/day     
      Meals
      $12     Breakfast
      $16     Lunch
      $19     Dinner
      $180   Discounted full week, 4 Breakfast Lunch and Dinners

       

  • Household Information

    Family information
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    Registration Section 2 of 5

  • Primary Person 1 below (required) is the person in a household who is responsible for this registration. More information will be asked about this Person 1 in Section 2. Up to 8 additional people (Persons 2-9) can additionally be registered in Section 2.

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  • Zoom Attenders

    We are asking Zoom registrants to supply us with your name, address, phone and email address. Please enter 0 for any required fields that don't apply to you. Each person in household that wants to attend on their own personal device should also be registered.

    All Zoom registrants will receive instructions by June 6th on how to attend and will be supplied a Zoom link.

    We want each Zoom registrant to pay the $30 registration fee. If your household can’t afford this fee, please contact the Registrar. If your household can afford to contribute more, please add the contribution. OVYM will incur a cost to “broadcast” a livestream of the Business Sessions, Living Witness, Plenaries and Talent Show.


  • A link to the Reports in Advance will be available soon on the OVYM website.  If you need a printed copy (or copies) mailed to you, you must request this by May 25th.   Please email your request to Susan Lee Barton, OVYM Administrative Assistant at admin@ovym.org

  • You must submit this registration before June to receive a copy of Reports in Advance in the mail. A pdf is also available on the Sessions web page which wastes fewer resources.

     

    Here is a link to the Reports in Advance pdf: Not available yet

  • If you have more info that would help us organize and help your situation, please use the Comment Box at the end of this form.

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    Registration Section 3 of 5

  • Date of Birth.  DOB is requested as Emergency personnel have asked for it.  This is not required information so you may enter only your birth year if you want your DOB to remain private.

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    • Primary Contact Registrant Personal Information. Person 1  
    • Enter a Registration Fee $0-$30 for each person (1-9) that you enter

                         $30 (100%)       StandardRegistration fee.       
            $15 (50%)         YAFs, 1st Timers.      
               $0                    Children up to 18.      
       
      Please alter your payment to meet your condition(s). $0 is fine if you'd rather not pay. You can also pay more with a charitable contribution later if you want to help out OVYM.

      Person 1 will start with $30 and Persons 2-9 will start with $0.

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    • Register Another - Person 9  
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    Registration Section 4 of 5

  • Let's Finish Up

  • Any donation below supports the year-round work of Ohio Valley Yearly Meeting and can be considered a charitable donation for tax purposes. It will help with the many reductions in cost that we provide others. 

  • The following Final Amount field should automatically sum all the fields you have previusly entered. Person 1-9 and Charitable contribution. It is read only. You can't enter data here. But, Be sure to enter it into your Credit Card Info amount below.  I am unable to do it for you yet. 

  • Please let us know if you have concerns or anticipated needs that you would like us to address ahead of time or during the sessions

  • If you aren't paying through a credit card on this form, you can pay any way you want. If you choose another option, click on one of the alternate options below to let us know.

  • Please be careful to enter your credit card info exactly as on your card, otherwise you will get an error.

    Credit Card info below will not show unless you choose "Pay using credit card" above

  • prev next ( X )
    USD

    Credit Card

  • Use the Comments or Concerns boxes below to communicate any additional concerns for the Registrar, Planning Committee or Treasurer.  (Please specify). 

     

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    Registration Section 5 of 5

  •  

     If you have registration problems,

     

    Please contact Registrar, Eric Wolff at (513) 378-8730
    Leave a msg. I won't answer unknown #'s
    or Registrar.OVYM@gmail.com

     

    If you have questions about payments
    and other financial questions

     

    Please contact (Eric above or)
    Wilson Palmer, Treasurer at (513) 751-7352
    or WilsonCP3@gmail.com

     

     

     (Send us a picture or write down messages as best you can.)

    Put the word "OVYM" into the subject of emails

  • Think about the following when you come to Summer Sessions: 

    • Bringing a smartphone or laptop. There may be individuals who are doing a Zoom session on their own. 

    • Monitor your health and the health of children in your care. We recommend bringing rapid tests in case of COVID exposure or onset of symptoms.

     

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