Camp Taloali - User Agreement Contract

Camp Taloali

P.O. Box 32

15934 N. Santiam Hwy SE

Stayton, Oregon 97383

Phone: 503-400-6547

ADDITIONAL TERMS AND CONDITIONS TO USE AGREEMENT CONTRACT

Rules for acceptance and participation in programs at “Camp Taloali” are the same for everyone without regard to age, race, color, religion, sex, gender identification, disability, or national origin.

1. Description of premises- Camp Taloali agrees to permit User Group to use the property identified in the agreement as “Facility” according to the following terms and conditions. The Agreement includes the use of all improvements to the Facility, except those, which Camp Taloali expressly excludes by so notifying the User Group representative upon her/his arrival at the Facility.

2. Food Service- If User Group prepares its own food, it assumes all responsibility for any foods prepared and for all activities incident to their preparation, and shall hold harmless and indemnify Camp Taloali and the owner of the facility from any and all liability therein. At least one person who is working in the kitchen must have an Oregon ServSafe license and must always be present to supervise all other persons working in the kitchen OR all persons working in the kitchen must have current Oregon Food Handler’s licenses. All Oregon Health Department rules for food preparations must be followed.

3. Use of premises:
a) During the term of this agreement, User Group shall use the Facility for conducting a program of its own design and shall comply with all applicable laws, codes, and regulations and camp rules. User Group shall notify Camp Taloali of the nature of its program and shall promptly supply Camp Taloali with information concerning the
program (some activities may require certified instructors) upon request by Camp Taloali.
b) Camp Taloali prohibits hunting, fireworks, firearms, firearms ammunition, swords, knives (machete shape and/or length explosives at this Facility. The use of gasoline, flammables, poisonous substances, and hand or power tools are restricted. Prior authorization for the use of tools must be obtained from the Property Manager.
c) Maximum capacity of the entire Facility is 180 people. If the User Group is staying overnight, and has plans for more than that number attending, they must provide one portable toilet and hand washing facility for each fifteen people in excess of 180. For day users only, they must provide one portable toilet and hand washing facility, or hand sanitizers, or sanitizing wipes for each additional 50 people or fraction thereof. Portable showers must be brought in for groups of more than 240, with a ratio of 1:20 people.
d) Mass Gathering Events: Events with more than 750 people on each of 3 days (small mass gathering), or more than 3001 on any one day (large mass gathering) must obtain a Marion County Mass Gathering permit and comply with those rules. Copies of approved permits and other required documents must be submitted to the
Camp Taloali Administration Office 45 days prior to the event.
e) A $75.00 cleaning deposit (refundable) is required if using the Pavilion’s kitchen. If upon inspection at the User Group departure, the kitchen is not found in an acceptably clean condition, the deposit will not be refunded.
f) User Group may at no time sub-let the Facility to another group.
g) The adjacent Santiam River is considered dangerous, and is not part of the Facility. The water in the Santiam River is always cold as it is released from the bottom of Detroit Lake up the Santiam Canyon. There are dams just downriver too. The User Group shall monitor and supervise participants to prevent them from entering the Santiam River from Camp Taloali property. Camp Taloali will terminate this contract as it is in direct violation of Camp Taloali insurance policy.
h) Swimming pool – No one shall enter the swimming pool area without a qualified life guard supervising the area. The User Group shall provide a qualified lifeguard at its expense to supervise group participants using the swimming pool area. Camp Taloali in its sole discretion determines qualifications of the lifeguard per aquatics rules. For every 40 individuals in the pool there must be one (1) life guard with two (2) spotters. The total number of individuals in the pool area (on the deck or in the water) cannot exceed fifty (50) in number.
i) Specialized activities – If the User Group utilizes specialized activities requiring supervision by persons with the training and experience to make judgments concerning equipment, procedures and safety considerations; then Camp Taloali will either provide appropriately trained staff (for an added fee) or will determine qualifications for supervision by User Group.

4. Utilities- Camp Taloali shall provide water, electricity, and garbage disposal without charge to the User Group. User Group agrees to take all garbage to the garbage area. It must be bagged and fit in the waste container provided. Recycling is limited to cardboard only. Contamination of the cardboard recycling bin/s will result in
fines passed on from the garbage and recycling service provider. User Group agrees to pick up all debris, litter and residue and dispose of it properly.

5. Maintenance- Camp Taloali shall maintain the Facility in good condition and repair and shall provide janitorial materials to the premises and buildings. Camp Taloali shall provide beds, mattresses, kitchen utensils, dishes, tables and chairs and other equipment necessary for the operation of the Facility. User Group agrees to assist in keeping the Facility clean and shall leave the Facility free of defacement.

6. Off Limit Areas: The following areas are off limits: Maintenance shop and service area (includes paint shed, fuel pad, property manager's office, shop, pole barn and surroundings used for maintenance storage and work); storage rooms, containers and sheds, swimming pool pump room, well pump house, and Camp Taloali administrative offices.

7. Communication Systems – Camp Taloali provides guest access to WIFI communication and videophones. User Group agrees to not tamper with any modems, routers, WIFI transmitters, bridges, passwords, video cameras, TVs, video compressors or other communication devices onsite that belong to Camp Taloali. User Groups also agree not to access pornography, attempt to pirate websites, or use the Camp Taloali internet to threaten or bully others.

8. Locks and other hardware: User Group agrees not to change or alter any locks, doorknobs, hardware. All keys must be returned to the camp upon departure or key replacement fees will be assessed.

9. Camp equipment, appliances, furniture. User group agrees not to move camp equipment, appliances, furniture, picnic tables, BBQs, portable air conditioners or swamp coolers, or other camp property without prior permission of the Camp Taloali administration.

10. Surveillance System: Camp Taloali has surveillance cameras set up at various locations on camp property for safety reasons. User Group agrees not to alter or tamper with surveillance systems at Camp Taloali.

11. Health and Safety:
a) Camp Taloali does not provide medical supervision, treatment, maintenance, or dispensing of medication. These are the responsibilities of the User Group and the User Group shall be responsible for the expenses for such services.
b) User Group agrees to furnish a qualified adult to provide basic health supervision; a qualified adult is at least 21 years of age and possesses at least a certificate of training in the principles of first aid, CPR and AED. User Group must bring its own first aid supplies and equipment. The User Group’s contact person should bring a current list of participants that includes names, address, emergency contact information and known allergies/health conditions. This is a safety net for User Groups in case of illness. User Groups keep their own list. For any person under 18 not accompanied by parent or guardian, a signed form with a health history that grants
permission to seek emergency treatment should accompany the User Group.
c) Emergency transportation is available through local response groups by dialing 911. Payment for the emergency transportation is the responsibility of the User Group. User Group agrees to furnish non-emergency transportation.
d) Any accident or illness that needs overnight hospitalization and/or surgery during your stay at camp needs to be reported to Camp Taloali at 503-400-6547 on our accident/incident form within 24 hours of the occurrence. These are reported to the Health Division.
e) User Group will prohibit smoking except in designated places and shall warn all persons of the hazards of indiscriminate smoking. All buildings are designated non-smoking areas.
f) Open Fires – They may only be built in the campfire area. It is understood that both Camp Taloali and the User Group must comply with all lawful orders of appropriate fire control officials. Burn permits are required when the local fire departments require them. Camp Taloali is the only authorized entity to obtain burn permits. Burn bans will be posted and strictly enforced.

g) Alcohol/drugs – Camp Taloali policy prohibits the possession, use, or distribution of illicit drugs, controlled substances, marijuana, marijuana products, electronic cigarettes, or alcohol at any Camp Taloali event involving youth. Usage will terminate this contract. Consumption of alcohol is not allowed at any children aimed events.
Adult events may have alcohol, but it is the responsibility of the User Group to keep behavior under control and post liquor licenses as required by regulations. Consumption of alcohol should not be allowed for any participant or user under the age of 21. All evidence of alcohol needs to be removed from site by User Group which includes empty alcohol containers (do not put them in the garbage or recycling bins).
h) Use of vehicles at the Facility is restricted to roads and parking areas as designated by the Camp. TEN MILES PER HOUR IS THE MAXIMUM SPEED ALLOWED AT CAMP TALOALI. NO ATVS ARE ALLOWED AT THE CAMP.
i) All Emergencies – In the case of any emergency either fire, nuclear, tornados, windstorms, flood, go to the Pavilion for instructions.
j) Group Orientation – Once at Camp Taloali, the User Group leader is to communicate to their group the information in the Orientation Brochure regarding safety regulations and emergency procedures
k) Insurance - User Groups whose focus is for a children’s event must have insurance coverage for the event. Camp Taloali shall be named as a co-insured on your insurance policy. User Groups need to understand that Camp Taloali does not provide insurance coverage for your event.
l) NO DOGS are allowed in camp when a children’s program is in session. All other groups using the camp and that have dogs must keep them on a leash at all times and cleanup after their dogs. Exception to this policy is Certified Service Dogs (correct documentation required) that are leashed and under the direct control of their partner. Any dog that is out of control or poses a direct threat to the health and safety of others, regardless of certification, will be excluded from camp. The Camp Administrator, Property Manager and Board members are the authorized persons to enforce this policy.
m) Quiet hours are from 10 pm to 6 am daily.

12. Use Fees and Costs
a) Guaranteed Minimum Fee-The Guaranteed Minimum Fee is based on the number of persons guaranteed by the User Group. It will be charged to the User Group even if fewer persons use the facility than the User Group guaranteed, or if the User Group terminates this agreement without using the Facility, according to the terms also stated in part 10b of this agreement; the current Guaranteed Minimum Fee is 30% of the use fees and cost.
b) Additional Use Fees- If more persons use the Facility than the User Group guaranteed, User Group shall pay to Camp Taloali an additional fee. This fee will represent the use of the Facility by the additional persons, and will be calculated by totaling the individual charges for each person during the User Group’s use.
c) Breakage and Damage – User Group agrees to pay Camp Taloali the amount reasonably necessary to repair or replace property or equipment damaged, missing or destroyed during User Group’s use.
d) Payment Terms – User Group agrees to deliver payment in full to a representative of Camp Taloali prior to the User Group’s departure from the Facility. Exceptions must be approved by Camp Taloali prior to arrival. User Group agrees to pay interest on any unpaid approved credit balance at the rate of 1% per month (annual percentage rate of 12%). Unpaid balances may be forwarded to a collection agency and User Group agrees to pay all collection fees in addition to unpaid balances owed to Camp Taloali. Groups with unpaid balances will not be permitted to use the Facilities until balances are paid in full, and future rentals must be paid in full before the next event.

13. Liability for injury to Person or Property
a) User Group agrees to supervise and to assume full control and responsibility for any persons, entities or things other than Camp Taloali personnel or property who/which are, for any reason, on the Facility by reason of the User Group’s program or use of the Facility.
b) User Group agrees to defend, indemnify and hold harmless Camp Taloali and its past, present and future directors, officers, employees, agents and independent contractors and its and their successors, assigns and heirs from and against and/or claims made by any third party arising out of any way connected with User
Group’s actions and/or failure(s) to act in respect of its use of the Facility.
c) For the purpose of this section, “Any Person” includes, but is not limited to, User Group’s agents and employees, participants in User Group’s program, and User Group’s visitors.

14. Miscellaneous
a) User Group warrants that the person signing the agreement has the authority to execute the Agreement on its behalf.
b) This Agreement may be altered or amended only by written agreement of both parties.
c) Camp Taloali reserves the right to require that the User Group remove from the Facility any persons in, or in any way connected with, User Group’s group who, in the sole opinion of Camp Taloali are creating a disturbance or who otherwise disrupt activities on said Facility. User Group agrees to permit only authorized persons to enter the Facility and shall take all necessary steps to remove unauthorized person from said Facility.
d) User Group agrees that the total number of participants on the premise will not exceed the Facility or Building Maximum capacity at any one time.

15. Termination:
a) Camp Taloali may terminate this agreement without any liability upon ten (10) days prior written notice to User Group either, 1) without cause, or 2) upon determination by Camp Taloali in its sole and exclusive judgment that the requirements of the State Fire Marshall, the Oregon Health Authority Public Health Division or any statute, rule or regulation of any federal, state, or local body, imposes undue requirements or hardship on Camp Taloali.
b) In the event of cancellation by User Group, User Group will be released from payment of the Guaranteed Minimum Fee provided Camp Taloali receives written notice of the termination no later than 90 days prior to the event, or Camp Taloali re-licenses the same facility for the same period of time at the same fee. Camp Taloali
agrees to use its best effort to re-license the Facility in this event.

Please sign the attached sheet indicating agreed upon dates, times, rates and services Camp Taloali will provide, and return it to the office at Camp Taloali within 21 days, PO Box 32, Stayton, Oregon 97383.
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