Regional Flavours Grazed and Grown stallholder application form 2021

Regional Flavours 2021

Stallholder Application Form

Grazed and Grown: 18 - 20 June 2021

Applications to become a Marketplace stallholder at our first event - Grazed and Grown on 18 - 20 June 2021 are now open.

Please tick the option that best fits your business (please note that Food Trucks will not be permitted onsite for this event): *

Farmer/grower: a business who grows or produces fresh produce Food Producer: a business who makes food or other edible products Winery/Brewery/Distillery Other. Please note that all other applications will be assessed on an individual basis.

Stallholder business name (please ensure all spelling is correct as this is how your business will appear in event collateral & onsite signage): *

Region (please specify): *

Business trading name (this is required for invoicing purposes): *

Business ACN/ABN: *

Key Contact Name: *

First Name Last Name

Key Contact Phone Number: *

Key Contact Email: *

example@example.com

Key Contact Physical Address: *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code

Website:

Social media details (e.g. Twitter, Facebook, Instagram, blog):

Public liability insurance *

I/We have current public liability insurance and can supply proof of currency (please note that minimum $20million public liability insurance is needed and this is not a combination with product insurance). I/We do not currently have public liability insurance however confirm that I/we will ensure we have a minimum of $20million public liability insurance prior to the event.

Please attach a copy of your Public Liability Insurance Certificate of Currency:

Browse Files

(Max file size 2MB. If you are having trouble uploading this, please email it to us instead at producedevents@cityparklands.com.au)

Stall Site Fee:

Standard 3m x 3m Stall Site $1,320 inc GST

Additional Service Area:

Guaranteed Corner Site $220 inc GST

A guaranteed corner site will provide you with an additional trestle table, tablecloth, and marquee fascia sign.

Cold Rooms: Due to limited space in the Marketplace, there are restrictions on the number of cold rooms permitted at the event and requests to bring a cold room onsite to service stalls will be assessed on a case-by-case basis. Do you require an onsite cold room?:

Yes - cost is $220 inc GST (Please note: this is for the cold room site only, a cold room is not included) No

If you answered yes, please provide a justification for cold room use and the approximate size of the cold room you intend to bring onsite:

Do you require access to power?: *

1 x 15amp - $33.00 inc GST 2 x 15amp - $66.00 inc GST 1 x 10amp - $22.00 inc GST 2 x 10amp - $44.00 inc GST 3 x 10amp - $66.00 inc GST Other power requirements. (Please contact City Parklands to discuss) No power required.

Please list the electrical items you intend to bring on site:

Selection Criteria 1

Supporting local business. Businesses must be from within a 250km radius of South Bank. This includes fresh produce for sale/sampling and edible products for sale/sampling.

Please provide details about your business locality in relation to South Bank: *

Selection Criteria 2

Suitability of Product. Produce and products must be produced or prepared using high quality, locally sourced ingredients along with being environmentally sustainable. Products designed for immediate consumption must not be the primary focus of the stall’s offer. The proposed price point of products is deemed acceptable for Regional Flavours visitors as determined by event organisers.

Please provide specific details about how your produce/products meet the above selection criteria ‘produced or prepared using high quality, locally sourced ingredients along with being environmentally sustainable’: *

Please list the products you will be selling and the price you will be selling them to Regional Flavours visitors: *

Do you intend to sell any foods designed for immediate consumption? *

Yes No

Please provide further details:

Selection Criteria 3

Business Capability. Products/produce must be sold on site by the actual growers or food business owners. The business will have enough stock to keep up with demand (4 session of up to 3,000 people across the 3 days).

Please confirm that you are the actual grower or food business owner for the products/produce that will be sold on site. *

Yes No

What strategies will you use to ensure that you are able to meet the required demand over the duration of the event? Please confirm you are able to provide enough stock to support sampling and sale of products/products for up to 12,000 people across the weekend: *

Selection Criteria 4

Sustainability Focus: Stallholders must demonstrate a commitment to sustainable environmental practices and eco-friendly products (e.g., compostable serveware must be used).

Please provide details about your business’s commitment to sustainability: *

Selection Criteria 5

Event Capability. Experience participating at similar events including compliance with on-site guidelines such as stall presentation, safety (stallholder staff and the general public) and waste management.

Have you participated in other food events and if so, which ones? : *

Please outline the measures you have/will put in place to ensure the safety of your stall to staff and visitors, particularly around COVID Safe measures? : *

Selection Criteria 6

Event Representation. To ensure balanced product representation across the Regional Flavours Marketplace and due to the limited number of stall spaces available, the Event Organiser will limit the number of similar products or number of businesses falling within the same product category. This means that certain product areas will be hotly contested so ensure your application really tells us why your products should be in the Marketplace over others that may be similar.

Please tell us why your products are perfect for Grazed & Grown by Regional Flavours?: *

Will you provide free samples of your product at your stall?: *

Yes No

If required, do you agree to provide/apply for a valid Temporary Food Stall License through Brisbane City Council?: *

Yes No Not Applicable

Unsure if you require a Temporary Food Stall License. For further information please visit Council's website.

Alcohol stallholders, please indicate the type of licensee sales you plan to conduct (select all boxes that apply):

Free tastings Consumption at venue (by the glass) Takeaway sales

City Parklands Services will apply for an Event Liquor Licence through the Office of Liquor and Gaming Regulation. Alcohol Stallholders will be required to complete relevant documentation once accepted.

It is a requirement that all persons serving alcohol hold a RSA Certificate. City Parklands Services will require copies of all RSA certificates prior to the event.

It is the stallholder’s responsibility to remove all waste produced from their stall including cardboard boxes, ice, and grey water. *

Yes, I agree to take all waste off site each day Yes, I understand that as a consequence of not taking waste off site each night, I could be charged with additional fees

South Bank Parklands is working hard to minimise the waste sent to landfill from events. We require all food stallholders to agree to the sustainability guidelines as noted in the Stallholder Guidelines.

Yes, I agree to the sustainability guidelines: *

Yes

Please indicate your interest in doing promotional interviews about your company: *

Yes, I am happy to participate and happy for City Parklands Services to contact me No, I am not interested

To help us pitch you/your business to the media, please share any unique or interesting, newsworthy facts with us. Examples include any current food trends your items are relevant to; hard to find or unusual products that you sell, any interesting business history/highlights and any quirky facts about you/your business that may entice the media to expose you/ your brand (please note that not all responses are valid for pitching and therefore we cannot guarantee media coverage):

Is your premises/property suitable and easily accessible for photographers to promote your products in a potential media story? *

Yes No

Conditions of Application

City Parklands Services reserves the right to reject any applications and its decision will be final.

City Parklands Services is not required to enter into any correspondence regarding reasons for non-acceptance of any application.

Successful applicants must sign a Stallholder Agreement and adhere to the Terms and Conditions contained in the Agreement and the 2021 Regional Flavours Stallholder Information Kit.

You consent to City Parklands Services using and publishing the requested content (your Promotional Business Information) for national and international applications for an indefinite period, without payment of any fee. Your approval also confirms that you are the copyright holder with authority to allow third parties to use the requested content. The requested content will only be used for the promotion of Brisbane and will not be used for any other purpose without the prior permission. Notwithstanding this, you acknowledge that City Parklands Services is not responsible for, or liable to you, for any use of the content by third parties accessing and using City Parklands Services’ website or social media channels. Submission of this application represents agreement to all of the conditions detailed above.

I agree to the above Conditions of Application *

Yes

Privacy Statement

In accordance with the Privacy Act 1988 (Cth) (and subsequent amendments) City Parklands Services draws your attention to the following:
• By providing the information requested you agree to us collecting, using and disclosing your personal information as disclosed in Business Information section of this stallholder application form.
• The information provided may be disclosed to third parties including but not limited to, media outlets, local, state and federal government departments and agencies, tourism organisations, other market organisations, food groups, restaurants etc. As part of City Parklands Services organising, operating and promoting Regional Flavours (including associated activities) and for its own internal business purposes.
• You have the right to request access to, and correct, any personal information that we hold about you subject to the provisions of the Privacy Act 1988 (Cth).
• To assist us in maintaining correct records please inform us of any changes in your personal information provided as they occur.

I agree that City Parklands Services can use information provided by me in the manner outlined above. *

Yes

Your Business Type

Key Business Information

Stall Holding Options

Addressing the Selection Criteria

Licenses and Permits

Liquor licensing

Waste Management

Sustainability Guidelines

Pre-Event Marketing and Media Opportunities

Conditions of Application and Privacy Statement