Before you begin
For ease of completion for YOU, please ensure you have the below-listed evidence documents available PRIOR to commencing this form.
It is advisable that you have photos of these documents saved onto the device you are using to complete the form. This will make it easier for you to upload the evidence securely when requested to do so.
Supplying the documents within the form will reduce additional follow up from our operations team and any delays with your application.
Thank you for your co-operation
Additional documents of evidence may be required or applicable to you to upload with this application
To be considered for a NSW Smart & Skilled funded training place with KARBEN Training Solutions you must meet the program eligibility requirements.
* Please write the name that you used when you applied for your Unique Student Identifier (USI), including any middle names. If you do not yet have a USI and want KARBEN Training Solutions to apply for a USI on your behalf, you must write your name, including any middle names, exactly as written in the identity document you choose to use for this purpose.
See section on the USI at the end of this form for a detailed explanation.
Enter contact information in case of emergency
From 01/01/2015 KARBEN Training Solutions as your RTO can be prevented from issuing you with a nationally recognised VET qualification or statement of attainment when you complete your course if you do not have a valid Unique Student Identifier (USI). If you have not yet obtained a USI you can apply for it directly at https://www.usi.gov.au/students/get-a-usi on a computer or mobile device.
You may already have a USI. You may have had one created for you by a training organisation you have enrolled with in the past, or you may have one that you created a while ago and have simply forgotten about.
You only ever need one USI. Just like a Tax File Number, it is unique to you, and is yours for life.
You may already have a USI if you undertook any nationally recognised training since 01/01/2015, which could include training at work, completed a first aid course or RSA (Responsible Service of Alcohol) course, have a white card, or studied at a TAFE or training organisation.
It is important that you try to find your USI before you attempt to create a new one. This will make sure that the training records generated are correct. You should not have more than one USI.
Click on the blue forgotten USI button below and enter a few of your personal details to find out if you already have a USI.
You can use the forgotten USI link and simply enter the email address or mobile number that is in your account or enter a few of your personal details to retrieve your forgotten USI. Alternatively, you can provide KTS with permission to locate your USI on your behalf below.
Click here to use 'forgotten USI' function now
No problem! Simply open the https://www.usi.gov.au/students/find-your-usi, which gives you step by step instructions on how to retrieve your USI.
Application for Unique Student Identifier (USI) including privacy statement
If you would like us KARBEN Training Solutions to create a USI on your behalf you must authorise us to do so and declare that you have read the privacy information at https://www.usi.gov.au/documents/privacy-notice-when-rto-applies-their-behalf.
You must also provide some additional information as noted at the end of this form so that we can apply for a USI on your behalf.
In providing your personal information as requested and signing this notice, you are confirming your receipt of, and understanding of these details, and providing your consent for the collection, storage, use and disclosure of your personal information as outlined.
What is the address of your usual residence?
Please provide the physical address (street number and name not post office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home.
If you are from a rural area use the address from your state or territory’s ‘rural property addressing’ or ‘numbering’ system as your residential street address.
Building/property name is the official place name or common usage name for an address site, including the name of a building, Aboriginal community, homestead, building complex, agricultural property, park or unbounded address site.
(if YES, please tick ANY applicable boxes.)
A – Australian
E– Australian equivalent
I – International
Recognition predominantly comes in two forms: RCC and RPL.
The Recognition of Current Competence (RCC) process recognises what you have already learnt from other courses/studies (including courses at school or college, through adult education classes or training programs at work). This type of recognition is known as a Credit Transfer.
A Credit transfer is where direct credit may be awarded for previously completed formal training/assessment. Certified copies of all documentation supporting the claim must be provided within 14 days from enrolment. (E.g. original result notices, certificates, and record of training and contents of the course). Please note; CT’s may in some cases reduce course fees, however; submissions requesting Credit Transfers must be received within 14 days from enrolment for reductions to be considered. The RTO will be able to provide you with a quote prior to enrolment should you be unsure. Should you choose to complete duplicate training with another provider throughout your course, no fee reductions are available, however credit for that unit will be considered.
The Recognition of Prior Learning (RPL) process recognises what you have already learnt from your life and work experiences.
Both processes are referred to as ‘Recognition’ and allow you to apply for credit for the knowledge and skills you have, by measuring these acquired competencies against the course you intend to complete.
In order to support you throughout the duration of your training and beyond, the completion of this section allows a representative from KARBEN Training Solutions to discuss / share aspects of your student records for the purposes listed below. This form only authorises the RTO to provide or receive information from your nominated person about the records relating directly to the qualification or training program of which you are enrolled.
☑ Details of any transcripts, statements of attainment, certificates or testamurs (Authentication of such is required for the purposes of advanced standing / credit transfer consideration, in such cases, this form and award details will be forwarded to the issuing party / RTO for verification)
☑ Results, requests to modify training agreements, full training plans, progress results and/or assessment comments
(Such information may be requested by a third party for the purposes of (but not limited to) current or prospective training program activity or employment including traineeships and Government funded training activity and may include (but not limited to) employers, Australian Network Providers or Government authorities)
☑ Practical work placement
(This includes (but is not limited to) access to information about training / assessment progress, emergency personnel contact details and any other information that may assist with the completion of work experience or prospective employment opportunities within the organisation)
☑ Information relating to enrolment / training contract(s)
(Enrolments include traineeships, fee for service or Smart and Skilled enrolment types)
☑ I authorise ONLY the following information to be provided to a third party / parties as requested for the purposes listed above (or other), and have detailed the specifics about what information I authorise the RTO to provide including:
Definition of Australian Aboriginal or Torres Strait Islander:
A person of Australian Aboriginal and/or Torres Strait Islander descent, who identifies as an Australian Aboriginal and/or Torres Strait Islander, and is accepted as such by the community with which he or she is associated.
Of the following categories, which BEST describes your current employment status? For casual, seasonal, contract and shift work, use the current number of hours worked per week to determine whether full time (35 hours or more per week) or part-time employed (less than 35 hours per week).
Which of the following classifications BEST describes your current or recent occupation?
Which of the following classifications BEST describes the Industry of your current or previous Employer?
Of the following categories,which BEST describes your main reason for undertaking this course / traineeship / apprenticeship?
(Tick ONE box only)
understand and agree that, under the Data Provision Requirements 2012, KARBEN Training Solutions is required to collect personal information (information or an opinion about me), collected from me, my parent or guardian, such as my name, Unique Student Identifier, date of birth, contact details, training outcomes and performance, sensitive personal information (including ethnicity and health information) and other enrolment and training activity-related information (together Personal Information) and disclose that Personal Information to the National Centre for Vocational Education Research Ltd (NCVER).
My Personal Information (including the personal information contained on this enrolment form and my training activity data) may be used or disclosed by KARBEN Training Solutions for statistical, regulatory and research purposes. KARBEN Training Solutions may disclose my personal information for these purposes to third parties, including:
Personal Information disclosed to NCVER may be used or disclosed for the following purposes:
I may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. I may opt out of the survey at the time of being contacted.
NCVER will collect, hold, use and disclose my Personal Information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).
The Department may disclose my Personal Information to other Australian government agencies, including those located in State and Territories outside of New South Wales.
The above government agencies may use my Personal Information for any purpose relating to the exercise of their government functions, including but not limited to the evaluation and assessment of my training, the determination of my eligibility to receive subsidised training or for any Fee Exemptions or Concessions. My Personal Information may also be disclosed to other third parties if required by law.
I also acknowledge and agree that the Department may contact me by telephone email pr post during or after I have ceased subsidised training with KARBEN Training Solutions for the purposes of evaluating and assessing my subsidised training.
In signing this enrolment form, I am declaring that I understand and agree to the following terms and conditions of my enrolment:
1. Enrolment requirements & Student Information
1.1 It is my responsibility to read the Student & Employer Handbook provided to me or visit www.kts.edu.au to review the on-line version of the Student & Employer Handbook so that I am aware of my rights and responsibilities before undertaking the course / qualification I am enrolling in. This handbook is regularly reviewed and updated and reference to this should be made throughout my training.1.2 I understand the outline of the course / qualification I am enrolling in and agree that the content meets my learning and/or job role requirements.1.3 I believe that I have the necessary language, literacy and numeracy skills required for undertaking this training; this includes being able to read, record, interpret, research, measure and calculate. I agree to notify the RTO of any special requirements I have in relation to participation in the course in which I am enrolling for prior to my course commencing. Throughout my course, should circumstances present themselves that make it difficult for me to successfully complete my course, I will contact KARBEN Training Solutions as soon as practical to discuss what assistance may be required. Should individual tutoring be required; additional fees may apply.1.4 Participation in physical activity, field trips, practical demonstrations and simulated workplace scenarios forms an integral part of many of our courses. It is your responsibility to inform the RTO of any medical condition or disability that may require additional assistance or consideration. Each learner is required to provide details of an emergency contact.
2. Recognition of Prior Learning (RPL) or Current Competencies (RCC)
2.1 How to apply for RCC/RPL. All recognition applications are individually assessed. Submissions must be received in their entirety within the agreed timeframe in accordance with the RPL / RCC policy outlined in the Student & Employer Handbook (only authenticated copies of transcripts will be mutually recognised by the RTO).
3.1 Your enrolment form will only be processed once our office receives all relevant copies of identification including photo ID, visas /passports (if applicable) and where credit or recognition has been applied for, original copies of certificates and / or statements of attainment must have been sighted and provided to the RTO (only authenticated copies of transcripts will be mutually recognised by the RTO).3.2 Unique Student Identifier (USI): A USI must be provided to the RTO at time of enrolment - should you not have a USI, you will be required to apply for one in accordance with the USI Application Form requirements.
4.1 In accordance with the Australian Privacy Principles (APP 6) introduces a limited number of new exceptions to the general requirement that an organisation only uses or discloses personal information for the purpose for which the information was collected.These exceptions include where the use or disclosure is reasonably necessary:* To assist in locating a missing person;* To establish, exercise or defend a legal or equitable claim; or* For the purposes of a confidential alternative dispute resolution.4.2 In accordance with Australian Privacy Principles (APP 11) the RTO will take reasonable steps to protect the personal information it holds from interference, in addition to misuse and loss, and unauthorised access, modification and disclosure.APP 11 requires an organisation to take reasonable steps to destroy or de-identify personal information if the organisation no longer needs it for any authorised purpose. Under APP 11 there are two exceptions to this requirement:* The personal information is contained in a Commonwealth record; or* The organisation is required by or under an Australian law or a court/tribunal order to retain the information.4.3 Access to personal information: In accordance with Australian Privacy Principles (APP 12) the RTO will provide individual access to the personal information that it holds about you unless an exception applies.The RTO will respond to requests for access within a reasonable period and give access in the manner requested if it is reasonable to do so and in accordance with its access & records management policy. If we are unable to provide the requested access, we will provide written reasons for the refusal and the mechanisms available to complain about the refusal. Access may incur reasonable fees and charges - see Student and Employer Handbook"4.4 The RTO does not rent, share or sell personal information you provide to us except as outlined in 4.1 and as per the Australian Privacy Principles (APP 7) - Direct Marketing4.5 Further information about the Australian Privacy Principles can be found by visiting https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles4.6 Any pictures taken, work samples submitted, contact information provided or testimonials completed by participants throughout their qualification may be used by KARBEN Training Solutions for future marketing and advertising purposes. I authorise the use of these for such purposes.
5. Fees and Charges
5.1 Information about the RTO's Fee Protection Policy can be found in the Student and Employer Handbook under the Fee Administration Policy.5.2 I understand and agree that by signing this document that the nominated party (as indicated on this form) will be liable for all Course Fees including those associated with participating in Government Funded Programs. I am aware of the RTO's Fee Administration Policy including associated costs, refunds, levying of fees and the RTO's fee protection policy.5.3 If I do not complete my course / qualification by the scheduled completion date and/or Training Plan due dates, additional fees may be charged including a monthly fee or an additional enrolment fee. Full Training Plans (FTP) are provided when a full and / or partial qualification is undertaken - refer to your Student and Employer Handbook for a full explanation of full training plans and their use.5.4 No certificates, records of achievement, statements of attainment or attendance will be issued until all fees are paid in full by the participant and/or employer as nominated on this form.5.5 Should I misspell my name or provide incorrect details, additional certificate re-print fees will be charged.5.6 It is my responsibility to read and complete my assessments prior to assessment visits or due dates.5.7 I must look after my course resources and bring them to each assessment session.5.8 I am responsible for any replacement costs of my resources should they be misplaced or damaged.5.9 I must notify KARBEN Training Solutions a minimum of 3 hours in advance should I not be able to attend a scheduled session / visit. Where sufficient notice is given, workplace visits will be re-scheduled whenever possible. Non-attendance at a visit, failure to submit assessments, repeated cancellations or inadequate notice will result in a reduction of the pre-scheduled workplace visits planned for each calendar year and/or an RTO Notification Form submitted to the Department.5.10 (Classroom sessions only) I am required to attend a minimum of 80% of the scheduled classroom sessions or non-attendance will be recorded.5.11 (Classroom sessions only) Non-attendance due to ill-health requires a Doctor's Certificate.5.12 Non-attendance from a session will result in a zero (0) refund and fees will still apply.5.13 It is my responsibility to read and complete any online learning components of my course / qualification (when applicable) prior to attending my course.5.14 I agree to contact KARBEN Training Solutions immediately if I am unable to meet the agreed payment arrangements should I experience unexpected hardship.
6. Code of Conduct
6.1 I must behave in an ethical, professional and responsible manner throughout the duration of my course / qualification and practical work placement (if applicable) or I may be removed from the course / qualification without refund.6.2 For courses that require a practical work experience component, I agree to complete these hours as outlined within my training schedule. I understand that I must act in a professional, reliable, and well-presented manner and in accordance with workplace policies and procedures or I may be removed from the worksite. Should removal from a practical work placement block result in unsuccessful completion of the unit’s requirements, you will not be awarded competency for the unit(s) for which the practicum component relates. No refund will apply in such circumstances.6.3 To ensure optimum learning experience is experienced by all participants, KARBEN Training Solutions reserves the right to cancel any scheduled theory or classroom sessions if insufficient attendees are available for the session. Participants will be provided with as much notice as possible at which time an alternative session may be scheduled.
7. Working with Children's Checks and Police Checks
7.1 If my course includes coming in contact with children under the age of 18 years of age, I will be required to complete a `Working with Children's Check' prior to the course commencement. Alternatively, if I am participating in Aged Care, Disability or similar training, I will also be required to complete the relevant Police Certificate, NDIS Worker Screening checks. These checks are to be completed at my expense and are not included in my course fees. No work placement can be undertaken until these checks have been completed and evidence of such has been provided to the RTO. Clearance confirmations will be provided to the nominated workplace for the purpose of undertaking work placement.7.2 Should such clearance checks not be approved or cleared through the relevant departments, KTS reserves the right to cancel or suspend the enrolment until such time that the clearance is provided to the RTO.
8. First Aid Certifcates
8.1 For courses that require a valid First Aid Certificate, I must complete this training prior to the completion of my course or provide a certified copy of such training with a minimum of 12 months validity remaining or my qualification / course certificate will not be awarded until evidence of such is provided. Unit codes and names must reflect the unit code and name required as listed in the qualification or you may be required to complete further training / assessment.
9. Safety and Welfare
9.1 KARBEN Training Solutions is committed to providing a safe and enjoyable environment for all staff, visitors and clients, therefore the RTO reserves the right to decline an enrolment, suspend participation of a student, cancel a class or terminate an enrolment should you breech any of the RTO's policies and / or processes.9.2 Should you at any time have concerns about the conditions, practice or behaviours of others whilst undertaking your training, you should notify your trainer / assessor immediately.9.3 Should I require medical assistance whilst undertaking training, I agree to a KTS staff member contacting appropriate emergency services on my behalf should they believe such attention is required.
10. Authority to Proceed
10.1 I understand that course fees are non-refundable except as outlined in the Student & Employer Handbook under the heading: 'Fee Administration Policy' and that late fees will apply for late settlements.10.2 I declare that the information contained within this form has been completed by myself and to the best of my knowledge and belief the information contained on this form is true and correct.
Privacy Notice (National)
Why we collect your personal informationAs a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us. Without collecting this personal information from you, we are unable to fulfil our obligations under the Data Provision Requirements 2012 and other Commonwealth and State regulatory requirements and, as such, are unable to progress your enrolment.
How we use your personal informationWe use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.
How we disclose your personal informationWe are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.
How the NCVER and other bodies handle your personal informationThe NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:
SurveysYou may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.Contact informationAt any time, you may contact KARBEN Training Solutions (KTS) to:
KARBEN Training Solutions02 4353 email@example.comFor more information about our privacy and confidentiality policy and how KARBEN Training Solutions collects, uses and discloses your personal information generally, including how to make a complaint about a breach of privacy, please refer to our Student and Employer Handbook located at www.kts.edu.au.
Student Declaration and Consent
I declare that the information I have provided to the best of my knowledge is true and correct.
I consent to the collection, use and disclosure of my personal information in accordance with the Privacy Notice above.
In making this application for enrolment, I am aware of the consequences that may arise from providing false, misleading or incomplete information, including the cancellation of my enrolment or the withdrawal of any offer made by KARBEN TRAINING SOLUTIONS.
I have read and I consent to the collection, use and disclosure of my personal information (which may include sensitive information) pursuant to the information detailed, and NCVER policies, procedures and protocols published on NCVER’s website at www.ncver.edu.au
Marketing Use Content
I give KARBEN TRAINING SOLUTIONS permission to use photos in public material and social media (including any photos where I may be recognised) as may be useful.
I authorise images of my participation in training to be used by KARBEN TRAINING SOLUTIONS for future marketing and business purposes.
I understand that I retain the right to withdraw my consent at any time.
* Parental/guardian consent is required for all students under the age of 18