Request to Purchase (RTP) Form
Any Expense UNDER £1000
Supplier Name
*
Supplier Address (if known)
Supplier Email (if known)
example@example.com
Supplier Phone No (if known)
Employee Full Name
*
Employee Email
*
Work email to get notifications about order/delivery
Please Select (Multiple choices can be selected)
*
Curriculum - Art Resources
Curriculum - School Books
Curriculum - Design Technology Resources
Curriculum - Geography Resources
Curriculum - History Resources
Curriculum - ICT Resources
Curriculum - SEN & Inclusion Resources
Curriculum - Music Resources
Curriculum - Playground Resources
Curriculum - PHSCE / RE Resources
Curriculum - Humanities Resources
Curriculum - Online Subscriptions
Curriculum - Science Resources
Curriculum - Literacy Resources KS1
Curriculum - Literacy Resources KS2
Curriculum - Numeracy (Math) Resources
Other Curriculum Resources
Class Equipment
First Aid Resources
Class Furniture
PE Sports Resources
SLA related order (e.g. any contractual services such as music services or any other SLA agreement)
Consumable resources order for whole school (e.g. printing paper, stationery etc)
Order for Admin Resources
Cleaning material order
It is a repair/maintenance/building material order (Premises)
Breakfast / After School Club Order
Catering
Other
Please select your class or department
*
Nursery
RB
RG
1B
1G
2B
2G
2N
3B
3G
3N
4B
4G
4N
5B
5G
5N
6B
6G
6N
SLT
Admin
Premises
Resources
SEN / Inclusion
Art
ASC/BC
Catering
Other
Reason for this order?
*
Please explain the reason why do you need this product?
Did you order the same / similar product before?
*
Yes
No
If yes, please state the month and year.
*
e.g. March 2020
Product Description (if you have more than 20 items, please use another RTP)
*
Rows
Product Code
(If any)
Description
(you can state the product description e.g. Year 1 book "The Tiny See" OR you can add any link from website)
Qty
Cost Per item
£
(exc VAT)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Total Net Cost £ (Exc VAT)
Total VAT £
TOTAL COST £ (inc VAT)
Is total VAT amount correct?
*
Yes
No: Override the VAT amount and add the correct VAT cost
Any other notes for finance department (i.e. added in the Sainsbury/amazon basket)
Do you have any supporting documents to upload? (i.e. quotation, order summary etc)
*
Yes
No
File Upload
*
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Employee signature
*
Date
*
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
OFFICE USE ONLY
Authorising Signature
Please Select
Approved
Declined
Cancelled
Reason
Authorising signature
Date
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Print Name
SBM Section Only
Please select
Approved - Within budget
Approved - Over the budget
Remaining Budget
Comments
Please select Payment source(s)
School Local Account
School Fund Account
Capital Expense
School Central Account
Donation (please attach evidence)
Parental Contribution
Friends of Adamsrill
Fundraising (please complete the fundraising form)
Other
Budget Code
If Other, please explain here
Would it be processed via school CARD?
Yes
No
SBM Name
Date the notification sent to Finance Admin
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Send Notification to Finance Admin to order
Yes
Finance Admin Only
PO NO
Has it been ordered? (email notification will be sent to staff)
Yes
Date of order
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Has it been delivered? (email notification will be sent to staff)
Yes
Delivery Date
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Asset Management
Is this purchase qualifies to be an asset? [Any non-consumable Item/equipment/furniture etc worth more than £100]
Yes
No
if yes, state the date you raised it to Premises Team?
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Submit
Should be Empty: