Request to Purchase (RTP) Form

Request to Purchase (RTP) Form

Any Expense UNDER £1000
Supplier Name*
Supplier Address (if known)
Supplier Email (if known)
example@example.com
Supplier Phone No (if known)
Employee Full Name*
Employee Email *
Work email to get notifications about order/delivery
Please Select (Multiple choices can be selected)*

Curriculum - Art ResourcesCurriculum - School BooksCurriculum - Design Technology ResourcesCurriculum - Geography ResourcesCurriculum - History ResourcesCurriculum - ICT ResourcesCurriculum - SEN & Inclusion ResourcesCurriculum - Music ResourcesCurriculum - Playground ResourcesCurriculum - PHSCE / RE ResourcesCurriculum - Humanities ResourcesCurriculum - Online SubscriptionsCurriculum - Science ResourcesCurriculum - Literacy Resources KS1Curriculum - Literacy Resources KS2Curriculum - Numeracy (Math) ResourcesOther Curriculum ResourcesClass EquipmentFirst Aid ResourcesClass FurniturePE Sports ResourcesSLA related order (e.g. any contractual services such as music services or any other SLA agreement)Consumable resources order for whole school (e.g. printing paper, stationery etc)Order for Admin ResourcesCleaning material orderIt is a repair/maintenance/building material order (Premises)Breakfast / After School Club OrderCateringOther
Please select your class or department*

NurseryRBRG1B1G2B2G2N3B3G3N4B4G4N5B5G5N6B6G6NSLTAdminPremisesResourcesSEN / InclusionArtASC/BCCateringOther
Reason for this order?*
Please explain the reason why do you need this product?
Did you order the same / similar product before?*

YesNo
If yes, please state the month and year.*
e.g. March 2020

Product Description (if you have more than 20 items, please use another RTP) *

Rows	Product Code (If any)	Description (you can state the product description e.g. Year 1 book "The Tiny See" OR you can add any link from website)	Qty	Cost Per item £ (exc VAT)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Total Net Cost £ (Exc VAT)
Total VAT £
TOTAL COST £ (inc VAT)
Is total VAT amount correct?*

YesNo: Override the VAT amount and add the correct VAT cost
Any other notes for finance department (i.e. added in the Sainsbury/amazon basket)
Do you have any supporting documents to upload? (i.e. quotation, order summary etc)*

YesNo
File Upload*

Cancelof
Employee signature*
Date*

DayMonthYear
Date
OFFICE USE ONLY
- Please Select
  
  ApprovedDeclinedCancelled
- Reason
- Authorising signature
- Date
  
  DayMonthYear
  Date
- Print Name
- Please select
  
  Approved - Within budgetApproved - Over the budget
- Remaining Budget
- Comments
- Please select Payment source(s)
  
  School Local AccountSchool Fund AccountCapital ExpenseSchool Central AccountDonation (please attach evidence)Parental ContributionFriends of AdamsrillFundraising (please complete the fundraising form)Other
- Budget Code
- If Other, please explain here
- Would it be processed via school CARD?
  
  YesNo
- SBM Name
- Date the notification sent to Finance Admin
  
  DayMonthYear
  Date
- Send Notification to Finance Admin to order
  
  Yes
- PO NO
- Has it been ordered? (email notification will be sent to staff)
  
  Yes
- Date of order
  
  DayMonthYear
  Date
- Has it been delivered? (email notification will be sent to staff)
  
  Yes
- Delivery Date
  
  DayMonthYear
  Date
- Asset Management
- Is this purchase qualifies to be an asset? [Any non-consumable Item/equipment/furniture etc worth more than £100]
  
  YesNo
- if yes, state the date you raised it to Premises Team?
  
  DayMonthYear
  Date
- Should be Empty:

Request to Purchase (RTP) Form

OFFICE USE ONLY

Asset Management