PAR-Q & Consent Form

Programme objectives and procedures

I understand that the purpose of a Pilates session is to provide safe and individualised exercises to improve health and wellbeing. Exercises may include:

· Preparation phase activities

· Main section activities covering a range of mat Pilates exercises and techniques

· Closing phases activities

Potential risks

The Pilates session is designed to place a gradually increasing workload on the muscular systems and thereby improve function. The reaction of the muscular system to such an exercise cannot always be predicted with complete accuracy. There is a risk of certain changes that might occur during or following the exercise. These changes could relate to blood pressure or heart rate.

Potential benefits.

I understand that a programme of regular exercises has been shown to be beneficial. Some of these benefits include:

· Improved muscular fitness and motor skills

· Improved flexibility

· Improvement in psychological function

· Improved posture, tone and shape

· Feeling of wellbeing

· Improved back care

The Pilates session has been explained to me and my questions regarding the session have been answered to my satisfaction. I understand that I am free to withdraw at any time. The information obtained will be treated as private and confidential.

Privacy Policy
On The Mat Fitness Ltd
Last updated: 01/01/2026

On The Mat Fitness Ltd is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Personal Data We Collect
We may collect the following information when you use our website, complete forms, or book sessions:

Name
Email address
Telephone number
Emergency contact details
Booking and attendance information
Payment records
Health and medical information provided via our PAR-Q (Physical Activity Readiness Questionnaire) or other health declarations, including injuries, medical conditions, pregnancy or postnatal status
Any other information you voluntarily provide
Health information is classed as special category data and is handled with additional care and confidentiality.

2. How We Collect Your Data

Your data is collected when you:

Complete a contact, enquiry, booking or PAR-Q form on our website
Book or attend Pilates sessions
Communicate with us by email, phone or message
Subscribe to updates or newsletters

3. How We Use Your Data

We use your personal data to:

Assess your suitability for exercise
Plan and deliver safe, tailored Pilates sessions
Communicate with you regarding bookings and services
Maintain accurate client records
Meet legal, insurance and professional obligations
Health data is collected solely for safety, wellbeing and session planning purposes.

4. Legal Basis for Processing

We process your data under the following lawful bases:

Consent – for health data, PAR-Q forms and marketing communications
Contract – to provide booked services
Legal obligation – where record-keeping is required
Legitimate interests – to operate safely and effectively as a fitness business
5. Storage and Security
Your data is stored securely in password-protected systems
Access is limited to those who need the information to deliver services safely
Health information is treated as confidential and stored securely

6. Sharing Your Data

We do not sell or share your data for marketing purposes.

Your information may only be shared:

With booking or payment providers where necessary
Where legally required
With your explicit consent

7. Data Retention

We retain personal and health data only for as long as necessary to:

Provide services
Comply with legal and insurance requirements
Maintain accurate business records

8. Your Rights

You have the right to:

Request access to your personal data
Request correction of inaccurate data
Request erasure of your data (where legally permitted)
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://www.ico.org.uk

9. Client Responsibility

You are responsible for ensuring that all personal and health information provided is accurate, complete and up to date
You must inform On The Mat Fitness Ltd of any changes to your health, injuries or medical condition immediately and prior to any session

10. Contact Details

If you have any questions about this Privacy Policy or how your data is handled, please contact:

On The Mat Fitness Ltd
Email: info@onthematfitness.com

Client Signature*

Print name *

Date*

Date

Coach Signature

Print Name

Date

Health Declaration*

I confirm that I have answered all questions in this form honestly and to the best of my knowledge. I understand that if I have answered “yes” to any question, or if I am affected by any of the conditions listed, I may be required to consult my GP or another appropriate healthcare professional before commencing an exercise programme.I confirm that the information I have provided is accurate, complete and truthful, and I understand that it is my responsibility to inform On The Mat Fitness Ltd of any injuries, medical conditions, pregnancy, postnatal status, or any changes to my health or fitness prior to each session and throughout my participation.

Privacy Consent*

I confirm that I have read and understood the Privacy Policy and consent to On The Mat Fitness Ltd processing my personal and health data for the purpose of delivering safe and tailored Pilates sessions.

Rows	Yes	No
1. Has your doctor ever said that you have a heart condition and recommended only medically supervised activity?
2. Do you get chest pains brought on by physical activity?
3. Have you developed chest pains in the last month?
4. Do you tend to lose consciousness or fall over as a result of dizziness?
5. Do you have a bone or joint problem that could be aggravated by the proposed physical activity?
6. Has a doctor ever recommended medication for your blood pressure or heart condition?
7. Do you suffer from back/spinal pain?
8. Have you Recently had surgery?
9. Are you currently Pregnant or have you recently given birth?
10. Do you have Asthma?
11. Is there any other reason that you believe may prevent you from taking part in regular activity ?