VSU COA Project Request Form (New)

SERVICES INCLUDE:

Marketing Planning & Strategy	Editorial Services	Web Services	Media Relations
Photography & Videography	Social Media	Graphic Design
Banners and Displays	Event Management	Virtual Program Assistance

Event Promotion Process

(Min. 4 weeks: 2 to build the promotion and launch it and 2 for promotion)

Questions on completing this form or consultation for an event? Please contact Paula McCapes at pmccapes@vsu.edu.

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VSU College of Agriculture Project Request Form
Requested By:*

First NameLast Name
Email:*
Who is the admin assistant for the office? (they will receive notification)*

Jessica HarrisKelley FowlerCheryl CrawfordOther
Phone Number*

Area CodePhone Number
Is this request for publicizing an event or workshop?*

YesNo
Event Title:*
Event Description (min. 50 words):*

0/5000
Is VCE-VSU the lead for this event?*

VCE/VSU is the leadOrganized by another organization
Which organization is the lead organizer for this program?
Please list any event sponsors
Who is the approver of this requested service(s)?*

Dr. Janine Woods (for all non-SFOP Extension requests)William Crutchfield (for all SFOP requests)Dr. Wondi Mersie (for all Ag Research Station requests)Erica Shambley (for all other requests)
Will this be a virtual program/event?*

YesNoHybrid (in-person AND online)
What virtual service will be used?*

ZoomZoom to Facebook Live
Please provide the Zoom link here:*
Zoom meeting ID:
Zoom passcode:
Is this event a series or course?*

YesNo
Will the same Zoom link be used for each event in the series?

YesNo
Provide series info:*
If this is a hybrid event, have you done this before?

YesNo
If this event takes place outdoors, have you tested the cellphone/Wifi signal at the location?

YesNo
What is your measure for success in offering this event?

AttendancePost-event viewsCollaboration and/or Virtual Participation (chat box questions)Virtual Survey ResponsesOther
Is there an event fee?*

YesNo
What is the approved event fee?*
Please enter the dollar amount.
Will this event include any food or refreshments?*

YesNo
Please describe
Will any of the speakers be paid?*

YesNo
What is the approved speaker fee?
Please enter the dollar amount.
Please describe
Have speaker fill out form located at http://tinyurl.com/vsuw9
Are you offering scholarships for this program?*

YesNo
How many scholarships?
Please provide details of the scholarship(s) to be offered, including how many, dollar amount(s), and criteria:
Budget Code (optional):
Names of Speakers (add Institutional Affiliation after name):
Start Date:*

MonthDayYear
Date
Start Time:*

:HourMinutesAM/PM Option
End Date: *

MonthDayYear
Date
End Time:*

:HourMinutesAM/PM Option
Due Date:*

MonthDayYear
Date
Have you checked that your event date does not conflict with other similar event(s) throughout the VCE system?*

YesNo
Check the calendar here: https://www.calendar.vt.edu/main.php?view=month&calendarid=cals
Does the event have a capacity limit?*

YesNo
What is the capacity limit?*
Please enter the capacity limit.
Will this event be held at the Randolph Farm Pavilion?

YesNo
Event Address:

Street Address

Street Address Line 2

CityCounty

Postal / Zip Code
Venue/Farm Name
Venue/Farm Region
Please select the tags appropriate for the event:*

4-H & YouthFamily Health, Nutrition & FinanceLivestock & BeesAquacultureForestryUrban AgriculturePrecision Agriculture and DronesVegetable/Fruit/Flower ProductionAgribusiness & Computer SkillsFarm Equipment, Safety & TechnologySpanish Language Programs (Never a stand-alone tag; always with something)Sustainable Agriculture (Never a stand-alone tag; always with something)High Tunnels & Greenhouses (Never a stand-alone tag; always with something)Hydroponics & Aquaponics (Never a stand-alone tag; always with something)
Region:

CentralNorthernEasternSouthsideSouthwestAll (for virtual events)
MarCom Consultation Meeting Dates:

WE NEED TO MEET WITH YOU ABOUT YOUR PROJECT BEFORE WE CAN DO ANY WORK. Please consult your schedule and choose three possible meeting dates for this project.

We will confirm one that works for all your project's team members.
Date 1

MonthDayYear
Date
Date 2

MonthDayYear
Date
Date 3

MonthDayYear
Date
Event Promotional Services:

STANDARD MARKETING & COMMUNICATIONS DEPARTMENT SERVICES FOR VCE-VSU EVENTS INCLUDE:

Printable Flyer, Cvent Registration, Email Marketing, Listing on VSU-VCE Web Calendar, Listing on Facebook Event Calendar, Shared on VCE Systemwide Calendar, Social Media Posts
Additional Event Services:

(Please check all that apply)
Do you want your recorded Zoom program branded and uploaded to YouTube?

YesNo
Do you need pre-recorded video for this event?

YesNo
Please explain:
Do you foresee needing a dry run of your presentation prior to the date of the program?

YesNo
For large symposiums, conferences and summits (e.g. Small Farm Family Conference), do you need MarCom to design an agenda/program to hand-out at your event?

YesNo
Will you need MarCom to provide you with a quote for this to be professionally printed?

YesNo
Please list any additional items that you will incur in order to deliver this program (kits, booklets, etc)
Requested Services:

(Please check all that apply)
Graphic Services:

BannerPosterFlyer or BrochureDocument layoutLogo designBranding template for presentationsBranding for videosNewsletter layoutSignageOther
Web Services:

Webpage content update
Webpage URL:
Please enter the URL of the page you are requesting to update/edit.
Web Updates and/or Changes:
Please be descriptive.
Editorial Service:

News releaseWrite copyProofread existing copyNewsletterOther
Audio/Visual Services:

PhotographyVideographyVideo Editing (of existing video footage)
Please add more info:
Attachment(s):

Browse Files

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