• Room Condition Report

  • Individuals living in on-campus housing must complete and submit a Room Condition Report (RCR) within 24 hours of occupancy. It is the responsibility of EACH occupant to report any damage(s), missing item(s) and cleaning need(s) on the RCR upon checking-in.

    Students need to complete an RCR every time they receive a new housing assignment as part of the room change process.

    Any damage(s), missing item(s) and cleaning need(s) found by the Office of Residence Life or the Office of Facility Services when an occupant vacates will be charged to the occupant if not listed on the RCR. Charges for room damage(s), missing item(s) and cleaning need(s) may not be appealed if the occupant does not report them on their RCR.

    Please be as detailed as possible in your findings including being directional specific (North, South, East West). Example "chips on wall" should be described in a manner such as "three quarter size chips in center of north wall in bathroom."  Attach photos of all recorded damages.

    Once items are identified you can request the repairs by submitting a workorder online at www.rocky.edu/workorder. 

    Questions regarding the RCR process can be sent to housing@rocky.edu.

     

  • Bedroom/Sleeping Areas

  • Suggested items to inspect:
    - Entry way (door, door fixtures, walls, hallway)
    - Bed Frame (all rails and posts)
    - Bed Frame hardware
    - Mattress/Mattress Cover
    - Walls
    - Ceiling
    - Carpet
    - Floor Board

  • Kitchen/Kitchenette

  • Suggested items to inspect:
    - Cabinets (hinges, handles, inside)
    - Drawers
    - Counter Top
    - Back splash
    - Sink Basin and Fixtures
    - Towel Bars
    - Appliances (Microwave, refrigerator, oven, stove top, drip pans)
    - Hood (fans, lights)
    - Pantry (door, shelves, walls)
    - Mirror
    - Pantry Fixtures (Sprinkler, lights, switches)
    - Outlets, Plate Cover, Light Switch
    - Smoke Detector
    - Ceiling
    - Walls
    - Floors (include mop boards)
    - Vents

  • Bathroom(s)

  • Suggested items to inspect:
    - Bathtub/Shower (floor, fixtures, handles, towel bar)
    - Curtain Rod
    - Ceiling
    - Walls
    - Floor
    - Floor Edging
    - Toilet
    - Toilet Paper Holder
    - Sink and Fixtures
    - Outlets, Switches, and Plate Covers
    - Sprinklers
    - Fan and Fan Light
    - Cabinetry
    - Counter Top
    - Mirror
    - Towel Bars

  • Furniture

  • Suggested items to inspect:
    - Dresser (Drawers, handles, top, sides)
    - Desk (All Drawers - pencil drawer, keyboard tray, etc)
    - Desk Char
    - Wardrobe (Doors, handles, top, clothes bar, towel bar)
    - Wardrobe Mirror
    - Hutch
    - Coffee Table
    - Chair
    - Couch
    - Bed Frame (all rails and posts)
    - Bed Frame hardware
    - Mattress/Mattress Cover

    *Look inside all drawers and inspect all hinges/handles

  • General Areas

  • Suggested items to inspect:
    - Walls
    - Carpeting/hard flooring
    - Ceiling
    - Light Fixtures
    - Floor Boards
    - Thermostat
    - CATV Jack
    - Heater Casing
    - Windows and Screens
    - Window Frame
    - Window Pane
    - Curtain Rod/Hooks
    - Curtains
    - Blinds
    - Hallways
    - Entry way (door, door frame, lock, peep hole, door stop etc)

  • Other

    Any item that may not be listed throughout this RCR
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  • I hereby accept the recorded condition of my assigned space at time of check-in to be accurate. I understand that any repairs/cleaning needs not reflected on this form at the time of check-in will be charged to my deposit and/or student account upon check-out.

     

    I understand if I have an approved ESA/Service Animal room checks will be made with an ultraviolet light device upon check out to ensure no urine damage. Owners of ESA/Service Animals are solely responsible for any damage to persons or college property caused by their animals and may be charged for damages above normal wear and tear within their residence hall area.

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