Family Contact Details

Child / Young person Name*

First NameLast Name

Child / Young person Date of Birth*

Date

Parent/guardian/carer name*

First NameLast Name

Email address*

example@example.com

Telephone (Home)

Area CodePhone Number

Mobile phone number*

Please enter a valid phone number.

Second Parent / guardian / carer name (if applicable)

First NameLast Name

Email address

example@example.com

Mobile phone number

Please enter a valid phone number.

Home address*

Street Address

Street Address Line 2

City

Postcode

Downright Special is committed to the principles of data protection as detailed in the UK GDPR Act 2016 and shall ensure compliance with data protection legislation and good practice at all times. Details of our Data Protection policy can be found on our website www.downrightspecial.co.uk . Photos and video footage containing a person’s image are classed as personal data and as such are covered by the UK GDPR Act 2016.

Sharing photographs and films of our activities can help us celebrate the successes and achievements of our children and young people, provide a record of our activities and raise awareness of the charity. From time-to-time Downright Special authorised staff and volunteers take photos or videos of the children and young people attending Downright Special groups, outings, events and training. These can be used on our website, on our social media pages (e.g. Facebook, Instagram, Twitter, LinkedIn), in press releases, in leaflets, newsletters and other flyers, and to make resources. We will never pass your data onto a third party for use without your explicit consent.

You can withdraw consent at anytime by emailing office@downrightspecial.co.uk. Be aware that it may not be possible to delete images that have already been shared or published.

For more details, please see our Photography and Filming Policy, available on our website or on request.

By giving permission on this form you consent to the processing of your personal data in this manner.

I give permission for all adults on this form to be photographed / filmed and for the images and audio to be used for education, marketing, including online, social media and press releases.*

YesNo

I give permission for the child / young person on this form to be photographed / filmed and for the images and audio to be used for education, marketing, including online, social media and press releases.*

YesNo

I confirm that the details I have provided are correct, that I am the parent or legal guardian of any children named above and that I have read and understood our Fair Processing Notice (see below).*

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Date competed

Date

Data Protection

Downright Special is committed to the principles of data protection as detailed in the UK GDPR Act 2016 and shall ensure compliance with data protection legislation and good practice at all times. Details of our Data Protection policy can be found on our website www.downrightspecial.co.uk and our Fair Processing Notice detailing how we will use the data collected from you is detailed below.

Downright Special Fair Processing Notice:

Downright Special will use the personal data collected from you for the following purposes:

• Respond to your requests;

• Improve services for people with Down’s syndrome ;

• Improve the content of our communications;

• Provide you with tips, helpful information, news and updates;

• Notify you of new services;

• Seek your views on new products and services;

• Consider your application for employment;

• Assist with the Downright Special’s own administrative and quality assurance purposes; or

• For other purposes that may be detailed on Downright Special’s website or a mobile application

We will not pass your details onto any third parties without your consent.

Downright Special is committed to ensuring that all personal information collected and processed is appropriate for the stated purpose(s) and shall not constitute an invasion of your privacy

Only authorised paid employees, trustees and volunteers of the Downright Special and third party suppliers can carry out processing of personal data, which must be consistent with their individual roles and responsibilities. You hereby confirm that you are consenting to Downright Special’s use of your personal data for the aforementioned purposes(s) and are granting Downright Special permission to carry out those actions and/activities.

You may withdraw your consent at any time by emailing office@downrightspecial.co.uk or calling 01482 420160.

What is Personal Data?

The EU’s General Data Protection Regulation (“GDPR”) defines “personal data” as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”. The GDPR classifies certain data as belonging to “special categories”, as follows:

Racial origin; Ethnic origin; Political opinions; Religious beliefs; Membership to a trade-union; Genetic data; Biometric data; Health data; Data concerning a natural person's sex life; Sexual orientation; and Other.

The GDPR requires that consent is provided by the data subject for all types of personal data, including those pertaining to the special categories set out above and otherwise. Consent must be explicitly provided.

When Downright Special requests sensitive data from data subjects, it is required to confirm why the information is required and how it will be used.

How Downright Special uses your information

Downright Special will process your data (i.e. collect, store and use) according to the requirements of the GDPR at all times and shall endeavour to keep your personal data up-to-date, ensuring its accuracy and will not keep it for longer than it is required. In some situations, there are set legal requirements for the length of time that Downright Special will retain your personal data but usually Downright Special will use its discretion, ensuring that personal data is not kept outside of our usual business requirements.

We shall never be intrusive or invasive of your personal privacy and shall not ask you to provide data that is irrelevant or unnecessary and we will enact strict measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.

For further details our Data Protection Policy can be found on our website www.downrightspecial.co.uk

Family Contact Details Form

Photo / Video Permission - Over 18s

Photo / Video Permission - Under 18s