Media consent form

NOTICE

Leeds Beckett University (the University) produces a range of published materials, online information and podcasts. The University often takes photographs, video and film images, including accompanying sound recordings of subjects (collectively referred to below as “Media”). This Media is used to enhance and illustrate the University’s marketing materials and make them more motivating and inspiring to its audiences, as part of a contract with students, staff and other individuals to enable access to services and/or to produce podcasts to share the voices, experiences and expertise of our academic, student and graduate communities. This Media comprises personal data and by this form the University is seeking your consent for its use for the purposes set out below.

For the purposes of the Data Protection Legislation (General Data Protection Regulation 2016 as incorporated into UK law under the UK European Union (Withdrawal) Act 2018 (GDPR) and the Data Protection Act 2018 (DPA) the University is the organisation responsible for looking after your personal data (the “Data Controller”). We will process your personal data in accordance with GDPR and DPA and this notice and the University’s privacy notices explain how the University will use Media for marketing, promotional and information dissemination activities and the range of marketing channels the University may use. This includes, but is not limited to print and digital formats including:

Magazines and publications to promote the University and our academic schools, student life and the student experience
University websites and associated microsites
Direct mail and e-marketing
Posters and interactive posters
Banners
Billboard advertising
Broadcast Media (tv & radio)
Plasma screens and television displays across the University
Personal computer desktops backgrounds and screensavers
Social media platforms including Facebook, Twitter, Instagram, LinkedIn, Snap Chat, Vero and YouTube
Podcast channels, including Beckett Talks

STORAGE

Media will be stored securely on the University network and access is controlled and limited. All University staff receive training on data protection and how to handle data securely.

RETENTION

Media will be held for a duration of five years. If we wish to continue using the Media after this time, we will only do so with further consent from you.

SHARING YOUR DATA

Sometimes to achieve the purposes for which we are processing personal data we may need to share these with other organisations based within the European Economic Area, or if outside the European Economic Area, based in countries that have comparable levels of protection. We will not sell or share Media with third parties for their commercial purposes, but may licence appropriate third parties (such as other higher education institutions) to use Media to promote or disseminate information about the University, our Academic Schools, student life and the student experience.

When this is required, we will securely transfer the Media to third parties acting on behalf of or engaged by the University for marketing, promotional and information dissemination purposes only. Key countries where we are actively marketing and promoting the University to international students can be found on our international students pages.

Please note that all Media used on our website are accessible from outside the European Economic Area.

LEGAL BASIS FOR PROCESSING

The legal basis under which processing of personal data may take place is your consent in accordance with GDPR Article 6(1)(a).

Please visit our Data Protection Policy and Privacy Notices which are updated from time to time.

If you have concerns about your rights (as detailed below) and the use of your Media, these can be raised with the Information Compliance Team at infocompliance@leedsbeckett.ac.uk or with the University’s Data Protection Officer at dpo@leedsbeckett.ac.uk

You also have the right to complain to the Information Commissioner’s Office whom is the UK’s Data Protection Authority.

YOUR RIGHTS AND HOW TO EXERCISE THEM

As a person whose personal data in the form of the Media above we are processing, you have rights in respect of that personal data:

To withdraw consent
To access your personal data that we process
To rectify inaccuracies in personal data that we hold about you if it is inaccurate or incomplete
To request the deletion or removal of your personal data where there is no compelling reason for its continued processing
To object to certain processing of your personal data
To restrict the processing of your personal data in certain ways

If you require more information on any of the above please visit our Information Compliance page or you can contact the university’s Information Compliance Team at infocompliance@leedsbeckett.ac.uk or the university’s Data Protection Officer at dpo@leedsbeckett.ac.uk

If you wish to withdraw your consent please contact our creative team at creative@leedsbeckett.ac.uk

INTELLECTUAL PROPERTY RIGHTS

Where Media are provided other than by employees in the course of their employment, the University may not own the intellectual property rights in the Media and your agreement to assign and/or waive those rights is therefore required. By completing this consent form, you agree to the assignment to the University and or waiver of all intellectual property rights as set out in the below terms.

CONSENT FORM

Please complete the form below

The University will collect the following categories of personal education and course details, job title, career highlights, audio, video and film recordings visual images, obtained from you for the purposes of recording and publishing Media for the above purposes.

By ticking the box below

I give my consent and permission to the University (and any individuals, entities or others acting under its authority or on its behalf) to store, edit, publish or use my personal data and Media both internally and externally for the purposes of promoting, marketing the disseminating information about the University throughout the world using the marketing and other channels as detailed and set out in this notice.
I irrevocably and with full title guarantee assign to the University without limitation all rights now or hereafter existing in my Media and agree that the University shall have the sole right to deal with my Media or any part of it in any way that they think fit for the above purposes.
I agree that my Media or any part of it may be exhibited or otherwise however exploited in all media and formats now and hereafter created throughout the universe for five years, or such longer period that I consent to.
I agree that the University shall be entitled to edit, copy, add to, adapt or translate my Media or any part of it for the above purposes at its discretion and in relation to my Media I hereby irrevocably waive in favour of the University, its assignees and licensees the benefit of all moral rights and performers' rights arising under the Copyright, Designs and Patents Act 1988 or similar rights arising under the laws of any jurisdiction.
The University may without my further consent use my Media for the above purposes more generally in all media and formats throughout the world now or hereafter created.
I release and discharge the University (and any individuals, entities or others acting under its authority or on its behalf) from any and all claims and demands arising out of or in connection with the use of my Media for the above purposes, including without limitation, any and all claims for invasion of privacy, right of publicity and defamation.
This agreement is the entire agreement between me and the University relating to my Media.
This agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales
Each party irrevocably agrees that the courts of England and Wales shall have non-exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).

Giving your consent*

Please tick the box if you consent to the University taking and using your Media for the purposes and subject to the conditions stated above. I have read this consent form carefully and fully understand its meanings and implications.

Leeds Beckett Contact (who asked you to complete this form)*

The Creative TeamOther (please provide person's name)

I am participating in (please select as many as you are taking part in)*

PhotographyVideoSound recordings (i.e. podcasts or voiceovers)

The project I am taking part in is*

Full name*

Email*

If you are a current student, please provide your personal email address. We will only contact you if we want to renew your consent or if we would like you to be apart of another project.

Telephone/Mobile number

My connection to the university*

Level of qualification (Only student or alumni)

UndergraduatePostgraduate

Full course title (Only student or alumni)

Leeds Beckett students and alumni only. Please include for qualification, e.g. BA (Hons), BSc (Hons), MA or PG Dip

Graduation year (Only student or alumni)

Leeds Beckett students & alumni only

Job title

Leeds Beckett staff, Alumni and External Partner or Guest

Staff or student ID

Please provide if you know it

Date*

Date you are participating

Image Upload*

Please take a selfie or upload an image of yourself. This image will not be used anywhere, it is for us to identify you on the media created.

Signature*

Other information

Note for Leeds Beckett staff, you may be asked to give your consent for all media for the year ahead. To avoid completing this form every time we work with you. Please use this box to confirm if you agree we can use your consent form for a year and please tick all media boxes above.