Please submit by: June 10th, 2021
Proposals to Pacific Mountain Regional Council
We recognize that individual members, Communities of Faith, Covenantal Ministries, Regional Committees/Councils/Groups, and Regional Council Members may want The Pacific Mountain Regional Council or Executive to take action on a specific issue or concern. You might have something to share for education, or desire a conversation about a specific topic. You might want to have some education and conversation about a topic leading towards taking action. A “proposal” is the formal request for any of these.
The Manual (2021), Section F, describes in detail how a proposal may be submitted. The template below also provides a way for creating a proposal. Proposals can be submitted before the Regional Council meeting, to be circulated in the Regional meeting resource, or a proposal can be submitted to the chairperson of the Business Committee before the scheduled close of submission of new business during our Regional Meeting. See the agenda for the specific close of business time. Any proposals received after the deadline will be forwarded directly to the PMRC Executive.
Who Can Make a Proposal?
Proposals by Member(s) of a Community of Faith
(F.1.2.1). Any Full-member of The United Church of Canada through their local Community of Faith Governing Body. The governing body has several options to choose from when evaluating a proposal. (See section F.1.2.1 and F.1.3.1)
Proposals by Others
(See section F.1.2.2)
A proposal may also be started by:
a member of the Regional Council; (F.1.3.3)
a committee or other church body of the Council; (F.1.3.4) or
the Regional Council. (F.1.3.2)
How do I/we craft a proposal?
We are asking you to submit your proposal in a very focused way.
Name the solution your proposing up front
.This way we can read the rest of the proposal with the solution in mind.
Name the type of proposal
Education – the major intention is to educate the Regional Council about something important.
Conversation – the major intention is for the Regional Council to discuss a question or concern.
Decision – the desire is that a decision will be made to take action. You must have a clear outcome or solution as part of a decision proposal including financial implications.
Why is this issue important?
Provide the background needed to consider the proposal in two (2) pages or less. What’s the issue or challenge or gap being identified? Why is that the case? What ENDS Policy supports the proposal? Is there a need for a revised or new ENDS Policy?
What might the cost be?
Estimate the potential cost. Everything we do has a cost. It might be time from staff and volunteers. It might be budgetary. Being mindful of the cost is an important part of every proposal.
Is there a required format for a proposal?
Yes, to help people engage the topic as easy as possible all proposals must use the found below.
Things to keep in mind:
The Policy Committee of the Executive will be available at the General Meeting to help ensure your proposal is clear and focused enough to achieve the good conversations the meeting wants to have.
In order to make the best use of the meeting’s time, The Policy Committee may also group together Proposals that deal with the same issue or topic, have the same purpose, or desired outcome. The Committee may generate an Omnibus Proposal that address the matter raised.
Proposals from individual community of faith members or governance groups must follow the steps in F.3.1.1 and include a copy of the motion to transmit with the proposal.