Board Treasurer/Financial Manager
Create Reports and Manage Financial Records
Use documents managed and recorded by the financial manager to create quarterly financial reports for board meetings.
Work with Executive Team to propose an annual budget for expenses on a national level
Research and understand all non profit financial procedures and requirements keeping the organization organized and all requirements up to date.
Do regular cross checks and balances to ensure all financial records are being kept up to date and accurate.
Work with the Volunteer Director to acquire and organize all documents needed for 990 tax filing annually as well as any exterior audits by an accountant.
Attend and report at quarterly board meetings
Be present at quarterly board meetings and present your quarterly financial records
Present any large upcoming expenses or fundraising opportunities to the board.
Provide insight and suggestions for the running of the organization in hopes of the mission being grown and followed.
Publically represent the organization by attending events if possible, and sharing the mission often.
Create new and creative fundraisers that will bring in funds in order to keep the organization running.
Ensure fundraisers receive appropriate marketing working with the Social Media Team to ensure graphics are created and shared FREQUENTLY.
Keep a strong record of all income and expenses for each fundraiser to be given to Operations Director
Organize in person fundraisers (5k and Shooting competitions) ensuring all details are thought of. To include; locations, donations, sponsors, prizes, shirts, etc…
Create a committee, or ask for help creating a committee to support your efforts during larger fundraisers.
Manage committee, ensuring that all volunteers know their assigned tasks, and are following up.
Programs Manager
Establish and maintain fun programs on a national level.
Come up with fun virtual events, and ways to support military spouses not local to our established bases
Know rules and regulations for Holiday Mini Sessions and Patriotic Minis and help coordinators with planning of their events.
Create committees as needed for larger programs as we continue to grow.
Social Media Team
Create content in accordance with a scheduled calendar and themes of the organization with the supervision and guidance of Communications Manager.
Maintain graphics, and outsourced material to share within the organizations social media platforms.
Create content that fits the organization's branding and mission (canva has most of this provided)
Create creative content that will reach new followers.
Research military associated companies, bloggers, vloggers etc. that we can share content from to our social platforms.
Research trends and new social platforms to best achieve the reach of our organization
Attend staff meetings as well as social media meetings in order to be up to date on upcoming events and initiatives.
Board Secretary
Maintain all written documents of the organization
Seek out the documents stored for the organization within google drive, read through and become aware of what they include.
Research essential documents and registrations as the organization grows that may be needed to be added to the files.
Create and update any written files about the organization as needed.
Seek and assist in grant writing, fundraising and major donor propositions. (to include a slideshow displaying all the talking points of the organization, and any potential PR related documents that have been published)
Understand the bylaws, and mission and contribute accordingly to ensuring that the organization is following their mission and working for the betterment of the families we support.
Publically represent the organization by attending events if possible, and sharing the mission often.
Create and maintain a document with board members information including starting and ending dates in term.
Keep documentation of board meetings.
Keep accurate board meeting minutes including details and who was responsible for specific decisions and discussions. Should include:Who is present and absent, Agenda, Items discussed, Key issues raised, Votes and action items and, Any other relevant information
Present the minutes to the board and within our slack to allow all volunteers access to information about the proceedings of board meetings and the plans within the organization for movement and expansion upcoming.
Provide insight and suggestions for the running of the organization in hopes of the mission being grown and followed.