East Brunswick Recreation & Parks - Reservation Request Packet

Facility Reservation Request Application
Please complete and return to the Department of Parks & Recreation with payment.
Once authorized, a copy will be returned.
Proof of residency or Not for Profit Status is required:
You MUST attach a copy of your driver’s license.
This form only acts as a Park, Field & Facility Reservation Application and does not guarantee a permit to applicant. Upon receipt of application, the Department of Recreation, Parks & Community Services will determine availability of facility. A fee estimate will be developed and returned to applicant after determining availability of facility requested. Permit is NOT complete or accepted until applicant makes proper payment and returns all appropriate paperwork to the Department of Recreation, Parks & Community Services.

Any and all damage must be reported to Recreation & Parks Employee immediately – any damage found after event that was not reported prior to event will be assessed to applicant and future usage shall be declined.

No “Blanket” Permits will be Granted: A practice/game schedule is mandatory. Permits are NOT transferable.
- Vendors must obtain all necessary Health and Fire Permits from the Health and Fire Marshall’s Offices.
- Park Rangers may be assigned, with a fee, by the Department of Parks and Recreation based on event requirements and expected attendance.
- Any violation of Regulations or Township Ordinances will result in the cancellation/termination of event and/or assessment of additional fees or fines.
Name of Applicant*

First NameLast Name
Organization Name (If Applicable)
Not For Profit (If Yes, Must Provide Proof of Status)*

YesNo
Not For Profit - Take Photo of Proof or Upload the Document. Proof must be supplied prior to completion of permit process if you are claiming NFP status. If your device doesn't have a camera, click the Take Photo button twice and you can upload a photo from your drive.
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
East Brunswick Residency Proof. Take Photo or Upload Proof of Residency - Drivers License/Utility Bill. If your device doesn't have a camera, click the Take Photo button twice and you can upload a photo from your drive.
Email*
example@example.com
Either an email or phone number must be supplied.*

Return to Application
Start Date of Permit*

MonthDayYear
Date
Start Time of Permit (Including Set Up Time)*

Hour Minutes

AM/PM Option
End Date of Permit*

MonthDayYear
Date
End Time of Permit (Including Clean Up Time)*

Hour Minutes

AM/PM Option
Frequency of Event*

OnceRepeats
What is the frequency of the events?*

Daily - Every day between Start and End DatesWeekly - Same day(s) of the weekMonthly - Same date(s)/day(s) of the monthVarious Days
What day(s) of the week will this repeat?*

SundayMondayTuesdayWednesdayThursdayFridaySaturday
Event will occur every day/date of the month. Please enter the frequency such as a certain date of the month (such as the 5th) or 'The 1st Monday', or 'The 1st and 3rd Wednesday' of the month, etc.
Various Dates - Enter all the dates of the request
Estimated Attendance*
Purpose of Event*
Will an outside vendor be retained? If Yes, Insurance Certificate & Registration for vendors will be required prior to permit approval.*

YesNo
Facility Location*

Heavenly FarmsBicentennial ParkCommunity Arts CenterCommunity ParkCountry Lane ParkDaisy Recreation CenterDiderisken ParkGreat Oak ParkLenape ParkMunicipal ComplexNature CenterPine Ridge ParkSadowski ParkWashington Heights ParkWelsh ParkYouth CenterElk CampgroundOther
Fields are permitted by season, as follows:
- Fall - September, October, November
- Winter - December, January, February
- Spring - March, April, May
- Summer - June, July, August
The applications windows for each season open on the following dates:
- Fall - August 1st
- Winter - October 1st
- Spring - February 1st
- Summer - May 1st
The Community Arts Center is not available to be booked more than 6 months in advance of any event.
Heavenly Farms Facilities*

Multi Purpose Field AMulti Purpose Field BSoft/Baseball FieldDisc Golf CourseCricket Pitch (Rental Times: 8am-11:00am, 11:30am-2:30pm, 3pm-6:00pm, 6:30pm-9:30pm)
Cricket Team Name:*
What type of ball are you playing with?:*

HardballSoftball
Bicentennial Park Facilities*

Picnic GroveSoft/Baseball FieldGrass Soccer FieldCricket Pitch (Soft Ball and Sunday Mornings only)Grass Open FieldBasketball CourtVolleyball CourtTennis Court (Court 1 is unavailable until further notice)Handball CourtWalking Trails
Welsh Park Facilities*

Picnic GroveSoft/Baseball FieldBasketball CourtWalking Trails
Pine Ridge Park Facilities*

Picnic GroveT-Ball FieldBasketball CourtTennis CourtWalking Trails
Lenape Park Facilities*

Basketball CourtTennis Court (courts are unavailable until further notice)Walking Trails
Great Oak Park Facilities*

Picnic SpotOpen FieldWalking TrailsButterfly Park
Country Lane Park Facilities*

Picnic SpotSoft/Baseball FieldTennis CourtBasketball CourtWalking Trails
Community Park Facilities*

Basketball CourtTennis Court
Dideriksen Park*

Grass Playing Field 1Grass Playing Field 2Grass Playing Field 3Grass Playing Field 4Grass Playing Field 5Grass Playing Field 6Grass Playing Field 7
Municipal Complex*

GazeboPicnic SpotWalking TrailsGrass CourtyardBocce Court
Community Arts Center*

Community RoomSmall Meeting RoomElliott Taubenslag TheaterOutdoor AmphitheaterLobbyConcession StandGrass Field
Youth Center Facilities*

Conference RoomOpen Room
Nature Center Facilities*

Open RoomOutdoor AreaHiking Trails
Daisy Recreation Center*

Class Room 1/Dining RoomClass Room 2Class Room 3
Sadowski Park Facilities*

Basketball CourtOpen Grass Area
Washington Heights Park Facilities*

Basketball Court
How Many Tennis Courts? Up to 4 at Bicentennial or Community Parks or 2 at other Parks*
How Many Pickleball Courts? Up to 6 at Community Park or 2 at Lenape Park*
How Many Handball Courts (1-4)?*
How Many Volleyball Courts (1 or 2)?*
Will you need any additional supplies/equipment from the Township? (ie: tables, chairs, etc.)*
If NONE, please write NONE.
Hold Harmless Agreement

“To the fullest extent permitted by law, Contractor/Facility User*Name of Contractor/Vendor/Facility User) hereby WAIVES AND RELEASES any and all claims it may have now or that may come into existence against the Township of East Brunswick (“Township”), its elected and appointed officials, its agents, employees and volunteers and others working on behalf of the Township of East Brunswick, which arises out of the Contractor/Vendor/Facility User’s use of the Township’s property or facilities. This Waiver and Release specifically includes the waiver and release of all claims for any personal injury or illness, including bodily injury or death and/or property damage, including loss of use thereof. Further, the undersigned Contractor, Vendor, or Facility User UNDERSTANDS AND AGREES that this Release includes any claims based on the actions, omissions, or negligence of the Township of East Brunswick, its elected and appointed officials, its agents, employees and volunteers and others working on behalf of the Township of East Brunswick.

To the fullest extent permitted by law, the undersigned Contractor/Vendor/Facility User agrees to defend, pay on behalf of, indemnify, and hold harmless the Township of East Brunswick, its elected and appointed officials, its agents, employees and volunteers and others working on behalf of the Township of East Brunswick, against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Township of East Brunswick, its elected and appointed officials, its agents, employees, volunteers or others working on behalf of the Township of East Brunswick, by reason of personal injury or illness, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected to alleged negligence on the part of the Contractor/Vendor/Facility user.

This Waiver of Liability and Hold Harmless Agreement includes the waiver of any claims arising out of exposure to or infection with the novel coronavirus, COVID-19, whether such exposure of infection occurs before, during, or after the use of the Township’s property or facilities. The undersigned hereby agrees to defend, pay on behalf of, indemnify, and hold harmless the Township of East Brunswick, its elected and appointed officials, its agents, employees and volunteers and others working on behalf of the Township of East Brunswick, against any and all claims, demands, suits or loss, including all costs connected with any claims of illness or exposure to COVID-19. COVID-19 has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and may cause serious or life-threatening illness or even death. Current medical knowledge indicates that it is believed to spread by contact between individuals, contact with contaminated surfaces, and even through the air. It is believed that an individual can be in infected with COVID-19 without their knowledge and be asymptomatic. The Township of East Brunswick cannot guarantee that any Contractor, Vendor, Facility User and their guests/participants, or anyone else, will not become infected with COVID-19. Use of the Township’s property or facilities could increase the risk of contracting COVID-19.
INSURANCE REQUIREMENTS

Authorization for the use of Parks facilities is contingent upon the applying organization furnishing a copy of a Certificate of Insurance naming the Township of East Brunswick as “Additional Insured”. Failure of the applicant to provide a valid certificate of insurance will render the application invalid and prohibit use of the facilities. See below for insurance requirements.

a.       General Liability $1,000,000
b.       Township of East Brunswick named as “Additional Insured”
c.       Hold Harmless
Facility Use Regulations

Your cooperation in abiding by these regulations will make park use more enjoyable for all. Should you have any additional questions regarding the use of East Brunswick Parks, please feel free to call the Department of Parks & Recreation at 732-390-6797. Should you need to contact a Park Ranger during your reservation time, please call the Police non-emergency number, 732-390-6900. If you have an emergency, call 9-1-1.

The permitted area shall be left in good condition. Individual/group is responsible for all damage by its agents, participants and/or spectators.

Guidelines:
- Clean your area when you are finished. Deposit all trash in receptacles provided.
- Glass containers are prohibited in all parks and public purpose areas.
- All aluminum containers must be recycled in receptacles provided in parks.
- No smoking is permitted in any Township Park.
- Alcoholic beverages are prohibited.
- Extinguish all grills completely. Cold ashes and briquettes are to be disposed of properly and safely.
- Please use paper products, no styrofoam.
- Confine all vehicle traffic to paved roadways. Park in designated areas only.
- Abide by the hours of operation posted in each park. Make sure areas are cleaned before closing.
- Do not move picnic tables or trash cans from one area to another.
- Observe all directives of the Park Ranger, Parks Employee, and Emergency Services Personnel.
- Respect other park users by keeping noise levels within reason.
Please note: All permit holders using park facilities are subject to the same general rules as stated in Chapter 158 – Code of East Brunswick Township. Failure to comply with these regulations may result in immediate revocation of the permit, a summons, and possible ejection from the park/program.

Reservation Policies and Procedures

Payment and certificate of insurance MUST be attached to a completed application to be considered for a reservation.
- Permit valid only under the provisions of Chapter 158 of the Code and the Regulations of East Brunswick Township.
- All cancellations and refund requests must be made at least two days prior to your scheduled event. Cancellation without proper notification will result in the forfeit of fees. Contact the Department of Parks and Recreation at 732-390-6797 between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday.
- The maximum number for group picnics is fifty (50) individuals. (Township schools and community organizations are exceptions and qualify as special events.)
- The facility user shall not be allowed access to the facility until it has obtained the insurance required under this contract. All coverage shall be with insurance carriers licensed and admitted to do business in the State of New Jersey and acceptable to the municipality.
- Township authorized leagues have first preference in scheduling of facilities.
  o Coaches of approved sports leagues must have a copy of the Township’s approved facility use application in their possession.
- The Township shall not be responsible for any loss or damage which the User suffers from the cancellation of a scheduled event resulting from the Township’s activities or circumstances or events beyond the control of the Township, or where User has failed to satisfy all requirements set forth in this policy.
- The Township of East Brunswick, in its sole discretion reserves the right to cancel any event in the best interest of the Township, or where necessitated by circumstances, or reason beyond the control of the Township.
Name of Applicant*

First NameLast Name
Organization (If Applicable)
Applicant Signature*

Clear
Date of Application*

MonthDayYear
Date of Application
Outdoor Facilities - Basic Fee Schedule
Community Arts Center (CAC) Facilities - Basic Fee Schedule
Community Arts Center (CAC) Facility Fee Schedule:

In determining which Class a request for use of the Community Arts Center’s facilities falls under, the following will be used at the discretion of the Department of Recreation and Parks.
- Class 1: Groups/organizations related directly or indirectly to the Township of East Brunswick.
- Class 2: East Brunswick non-profit organizations formed for charitable, civic, social, or educational purposes – and who provide evidence from the Internal Revenue Service acknowledging such non-profit status – where East Brunswick Residents are the primary beneficiaries of the organization and their requested event. East Brunswick groups or organizations (for example: Houses of Worship, etc.)
- Class 3: Any other non-profit organizations formed for charitable, civic, social, or educational purposes – and who provide evidence from the Internal Revenue Service acknowledging such non-profit status – where East Brunswick Residents are the primary beneficiaries of the requested event.
The use of the Community Arts Center will not be granted for the advantage of any commercial or profit-making organization or any private social function.
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Facility Reservation Request Application