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  • Instructions

  • This portal will guide you through the process of completing the following forms:

    • Federal I-9
    • Federal W4

    Documents that establish both identity and employment authorization will need to be uploaded in accordance with the I-9. A list of approved documents is noted below.

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  • Employment Eligibility Verification

    USCIS Form I-9Department of Homeland Security 
  • Employment Eligibility Verification Department of Homeland Security

    U.S. Citizenship and Immigration Services

    USCIS

    Form I-9

    OMB No. 1615-0047

     Expires 10/31/2022

  • Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.)

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  • Complete Steps 2-4 ONLY if they apply to you; otherwise, skip to Step 5.  See below for more information on each step, who can claim exemption from withholding, other details, and privacy.

  • Step 2: Multiple Jobs or Spouse Works
    Complete this step if you (1) hold more than one job at a time, or (2) are married filing jointly and your spouse also works. The correct amount of withholding depends on income earned from all of these jobs.

    Do only one of the following.
    (a) Reserved for future use.
    (b) Use the Multiple Jobs Worksheet on page 3 and enter the result in Step 4(c) below; or
    (c) If there are only two jobs total, you may check this box. Do the same on Form W-4 for the other job. This option is generally more accurate than (b) if pay at the lower paying job is more than half of the pay at the higher paying job. Otherwise, (b) is more accurate

  • TIP: If you have self-employment income, see page 2.


    Complete Steps 3–4(b) on Form W-4 for only ONE of these jobs. Leave those steps blank for the other jobs. (Your withholding will be most accurate if you complete Steps 3–4(b) on the Form W-4 for the highest paying job.)

  • Step 3: Claim Dependents & Other Credits


    If your income will be $200,000 or less ($400,000 or less if married filing jointly)

  • Step 4 (optional): Other Adjustments

  • Step 5: Sign Here

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  • General Instructions

    For the latest information about developments related to
    Form W-4, such as legislation enacted after it was published,
    go to www.irs.gov/FormW4.

    Purpose of Form

    Complete Form W-4 so that your employer can withhold the
    correct federal income tax from your pay. If too little is
    withheld, you will generally owe tax when you file your tax
    return and may owe a penalty. If too much is withheld, you
    will generally be due a refund. Complete a new Form W-4
    when changes to your personal or financial situation would
    change the entries on the form. For more information on
    withholding and when you must furnish a new Form W-4,
    see Pub. 505, Tax Withholding and Estimated Tax.

    Your privacy.

    If you have concerns with Step 2(c), you may
    choose Step 2(b); if you have concerns with Step 4(a), you
    may enter an additional amount you want withheld per pay
    period in Step 4(c).

     

    Self-employment.

    Generally, you will owe both income and
    self-employment taxes on any self-employment income you
    receive separate from the wages you receive as an
    employee. If you want to pay income and self-employment
    taxes through withholding from your wages, you should
    enter the self-employment income on Step 4(a). Then
    compute your self-employment tax, divide that tax by the
    number of pay periods remaining in the year, and include
    that resulting amount per pay period on Step 4(c). You can
    also add half of the annual amount of self-employment tax to
    Step 4(b) as a deduction. To calculate self-employment tax,
    you generally multiply the self-employment income by
    14.13% (this rate is a quick way to figure your selfemployment
    tax and equals the sum of the 12.4% social
    security tax and the 2.9% Medicare tax multiplied by
    0.9235). See Pub. 505 for more information, especially if the
    sum of self-employment income multiplied by 0.9235 and
    wages exceeds $160,200 for a given individual.

    Nonresident alien. If you’re a nonresident alien, see Notice
    1392, Supplemental Form W-4 Instructions for Nonresident
    Aliens, before completing this form.

  • Specific Instructions

    Step 1(c). Check your anticipated filing status. This will
    determine the standard deduction and tax rates used to
    compute your withholding.

    Step 2. Use this step if you (1) have more than one job at the
    same time, or (2) are married filing jointly and you and your
    spouse both work.

    If you (and your spouse) have a total of only two jobs, you
    may check the box in option (c). The box must also be
    checked on the Form W-4 for the other job. If the box is
    checked, the standard deduction and tax brackets will be
    cut in half for each job to calculate withholding. This option
    is roughly accurate for jobs with similar pay; otherwise, more
    tax than necessary may be withheld, and this extra amount
    will be larger the greater the difference in pay is between the
    two jobs.

    CAUTION Multiple jobs.

    Complete Steps 3 through 4(b) on only
    one Form W-4. Withholding will be most accurate if
    you do this on the Form W-4 for the highest paying job.

    Step 3. This step provides instructions for determining the
    amount of the child tax credit and the credit for other
    dependents that you may be able to claim when you file your
    tax return. To qualify for the child tax credit, the child must
    be under age 17 as of December 31, must be your
    dependent who generally lives with you for more than half
    the year, and must have the required social security number.
    You may be able to claim a credit for other dependents for
    whom a child tax credit can’t be claimed, such as an older
    child or a qualifying relative. For additional eligibility
    requirements for these credits, see Pub. 501, Dependents,
    Standard Deduction, and Filing Information. You can also
    include other tax credits for which you are eligible in this
    step, such as the foreign tax credit and the education tax
    credits. To do so, add an estimate of the amount for the year
    to your credits for dependents and enter the total amount in
    Step 3. Including these credits will increase your paycheck
    and reduce the amount of any refund you may receive when
    you file your tax return.

    Step 4 (optional).

    Step 4(a). Enter in this step the total of your other
    estimated income for the year, if any. You shouldn’t include
    income from any jobs or self-employment. If you complete
    Step 4(a), you likely won’t have to make estimated tax
    payments for that income. If you prefer to pay estimated tax
    rather than having tax on other income withheld from your
    paycheck, see Form 1040-ES, Estimated Tax for Individuals.

    Step 4(b). Enter in this step the amount from the
    Deductions Worksheet, line 5, if you expect to claim
    deductions other than the basic standard deduction on your
    2023 tax return and want to reduce your withholding to
    account for these deductions. This includes both itemized
    deductions and other deductions such as for student loan
    interest and IRAs.

    Step 4(c). Enter in this step any additional tax you want
    withheld from your pay each pay period, including any
    amounts from the Multiple Jobs Worksheet, line 4. Entering
    an amount here will reduce your paycheck and will either
    increase your refund or reduce any amount of tax that you
    owe.

  • Step 2(b) - Multiple Jobs Worksheet

    (Keep for your records)
  • If you choose the option in Step 2(b) on Form W-4, complete this worksheet (which calculates the total extra tax for all jobs) on only ONE Form W-4. Withholding will be most accurate if you complete the worksheet and enter the result on the Form W-4 for the highest paying job.

    Note: If more than one job has annual wages of more than $120,000 or there are more than three jobs, see Pub. 505 for additional tables; or, you can use the online withholding estimator at www.irs.gov/W4App

  • 2. Three jobs. If you and/or your spouse have three jobs at the same time, complete lines 2a, 2b, and 2c below. Otherwise, skip to line 3.

  • Step 4(b)—Deductions Worksheet (Keep for your records.)

  • Privacy Act and Paperwork Reduction Act Notice. We ask for the information on this form to carry out the Internal Revenue laws of the United States. Internal Revenue Code sections 3402(f)(2) and 6109 and their regulations require you to provide this information; your employer uses it to determine your federal income tax withholding. Failure to provide a properly completed form will result in your being treated as a single person with no other entries on the form; providing fraudulent information may subject you to penalties. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation; to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their tax laws; and to the Department of Health and Human Services for use in the National Directory of New Hires. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism.
    You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section 6103.

    The average time and expenses required to complete and file this form will vary depending on individual circumstances. For estimated averages, see the instructions for your income tax return.

    If you have suggestions for making this form simpler, we would be happy to hear from you. See the instructions for your income tax return.

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