Employer Application and Agreement Form

BUNAC - Employer Application and Agreement Form

Intern UK Sponsorship Programme
Thank you for applying to host an international intern through BUNAC's Intern UK programme. BUNAC are UK government approved scheme of the Temporary Worker Government Authorised Exchange (GAE) visa category.

If you have not already, please read through the internship eligibility page of our website to find out more about BUNAC and the conditions of the Intern UK programme.

BUNAC will conduct a thorough screening of your company to ensure your compliance with the conditions of the programme before and during the proposed internship. While BUNAC are responsible for the compliance of the programme, you remain responsible to follow UK law and employment regulations throughout the programme duration.

If you are approved as a host employer, BUNAC will issue your intern with a Sponsorship Reference Number (SRN), which will allow them to apply to the UK government for a Temporary Work - Government Authorised Exchange visa.

Please read through the terms and conditions of your application with BUNAC found at the end of this form before submitting. If you are found in breach of these terms and conditions during the internship your intern's sponsorship could be terminated and you could be in breach of the UK Visa and Immigration rules.

If you have any questions or doubts about your eligibility, don't hesitate to contact the BUNAC compliance team by emailing internships@bunac.org.

Please note, this form will be submitted to UKVI so all information must be completed to a high standard, and completed by you, the employer.
Name of Intern*

First NameLast Name
Placement Company (if applicable)
Only fill out if you sourced this intern through a third party provider
Your Company Details
Has your company hosted an internship through BUNAC's sponsorship before?*

YesNo
Company Name*
As registered in Companies House
Companies House UK Registration Number*
BUNAC cannot sponsor sole traders.
If not on Companies House, please give more details:
e.g. registered with alternative national or statutory body. Must be registered for at least 12 months.
Company Addresses
You must be able to provide a professional office space for the intern's placement:
- Home-based offices are not allowed.
- Co-working spaces or ‘hubs’ will be permitted as a professional space if the host employer / intern can easily be located at this space throughout the course of the internship. An example is that the space has a reception who can inform a visitor if the host employer and or intern is on site, and if not where they can be located.
- Fully remote internships are only permitted in exceptional cases (e.g., government-mandated lockdowns) and require proof of structured remote supervision.
Registered Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Address Intern will be located at for work (if different to main company address) (NOT where they will be living)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Will the internship be fully office based or hybrid? If hybrid, please give details on how many days will be in office.*
Company Telephone Number (Main)*

Area CodePhone Number
Company Website*
You must maintain a professional online presence through an English language website describing the organisations activities
Number of employees
Ensure a minimum full-time, on-site employee-to-intern ratio of 5:1.

BUNAC may, at its discretion, approve variations where the employer unequivocally proves sufficient supervision (i.e., more than two dedicated supervisors).

Factors considered in such cases include:
- Departmental structure vs. company-wide workforce.
- Supervisor-to-intern ratio and time spent together.
- The complexity of assigned tasks
Examples of permitted and non-permitted arrangements that deviate from 5:1 ratio requirement:
- Permitted: A parliamentary office with three full-time staff members (e.g., MP, undersecretary, office administrator) hosting one intern with continuous supervision.
- Not permitted: An office with ten full-time staff hosting three interns, all reporting to one supervisor. If intern duties contribute directly to core operations or require replacement hiring in their absence, the internship will be rejected.
- Any proposal with a ratio below 3:1 will be automatically rejected.
Total number of staff permanently employed by the UK company*
Total number of permanent full-time staff members working at the internship location*
Does not include self employed, freelancers or contractors
Total number of permanent part-time staff members working at the internship location*
Does not include self employed, freelancers or contractors
Total number of interns that will be present during the time of this proposed internship (including any domestic interns or work experience students)*
Total number - not just those sponsored by BUNAC
Please note that BUNAC requires there to be a full-time staff to intern ratio of 5:1.

If you have less than 3 full-time permanent staff please contact the team at internships@bunac.org to clarify your eligibility as a host employer.
Does the company hold any visa licences? *
You must declare whether you have used other work visa routes (e.g. Skilled Worker, Graduate Visa) to hire staff previously
Supervisor Details

Who will be directly supervising the intern during the programme?
Name*

First NameLast Name
Position*
Phone Number*

Area CodePhone Number
Email*
This should be a business address, not a personal e.g. @gmail.com account
2nd Contact Details (if different to main supervisor)

Is there somebody else within your company who is arranging the internship that we should contact if we have further questions?
Name

First NameLast Name
Position
Phone Number

Area CodePhone Number
Email
This should be a business address, not a personal e.g. @gmail.com account
Internship Details
Title of Internship*
e.g. Marketing internship. This must reflect an internship, not a permanent position.
Internship Start Date*

DayMonthYear
Date
Internship End Date *

DayMonthYear
Dates must not exceed 12 months.
Hours per Week*
(25 hours per week minimum, 40 Maximum)
Gross Salary (per hour/yearly) in GBP (If the intern will be exempt from the national minimum wage please enter 0) *
If the internship is paid, it must meet UK National Minimum Wage or above. All internships longer than 6 months MUST be paid. If the internship is 6 months or less and is a volunteer/job shadowing role, please enter £0 per hour.
Remuneration Frequency*
If paid, the rate must be in GBP per hour or per year. If unpaid, please select per hour.
Salary & NMW Exemptions
BUNAC must certify that the role sponsored will comply with National Minimum Wage (NMW) and Working Time Regulations. The GAE route is designed to provide work experience, volunteering, job-shadowing, and internships.

You must declare the intern's classification according to the National Minimum Wage Manual by selecting one of the following categories:
- Worker (entitled to NMW) - See here: https://www.gov.uk/national-minimum-wage/who-gets-the-minimum-wage
- Voluntary worker (the employer must meet charity status requirements or be a statutory body)
- Volunteer (the intern can terminate the internship at any time, can set their own schedule and is not obligated to fixed working hours, and does not receive any benefits or payment that could be considered wages)
- Job-shadowing only (the intern will only learn through observation and will not perform tasks classed as work)
See here: https://www.gov.uk/employment-rights-for-interns

See here: https://www.gov.uk/volunteering/volunteers-rights

Internships longer than 6 months, must be paid positions. Volunteer, voluntary or job shadowing roles cannot exceed 6 months.
What determination has been made about the intern's ability to receive the national minimum wage?*

The intern will be paid at least National Minimum Wage.The intern will be a voluntary worker for a charity, voluntary organisation, associated fund raising body or a statutory body.The internship will consist of job shadowing ONLY, meaning no work is carried out by the intern and they are only observing.The intern will be a volunteer not eligible for the national minimum wage. They cannot be made to perform specific duties and are under no obligation to provide services. They are providing their time and effort freely.
Please confirm you have read the relevant government guidance to back up your selection:*

Yes
Employers offering voluntary internships can only cover reasonable out of pocket expenses and cannot offer a stipend. It is up to the employer to comply with gov.uk volunteer regulations.
Supernumerary
BUNAC can only sponsor the internship if it is in addition to your normal staffing requirements. This means the role only exists for us to sponsor, and if BUNAC were not sponsoring someone for the role, it would not be filled by anyone else.

The intern must not qualify for another immigration route, particularly the Skilled Worker route. This scheme is designed for short-term internships that do not meet requirements of alternative work visas.

This route cannot be used to 'trial' employees or extend the stay of any existing employee.

We will assess:
- Whether the intern’s training involves varied learning experiences or is limited to a single function.
- Who else in the organisation currently carries out the work the intern will be involved in.
- Whether the work the intern is undertaking corresponds to seasonal or surge demand that would typically require additional staffing.
- The number of other interns or staff hired in the same period as the BUNAC-sponsored intern.
Please provide a statement on how the position is supernumerary.*

Please do NOT write a list of tasks0/0
Internship Role Description
In order to approve and sponsor the internship BUNAC must understand how the internship meets our eligibility criteria.

This includes seeing that the intern will be involved in varied and complex work (NQF Level 3+) and that their position will be supernumerary.

Roles must fall under Tables 1, 2 or 3 of the Appendix Skilled Occupations list:

https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-skilled-occupations

The training plan must not resemble an employment contract or a permanent job.
Please provide a full role description, including the internship goals and objectives. *PLEASE NOTE* This will be submitted to the UK Home Office and therefore cannot be written in lists/bullet points. Failure to comply may lead to document rejection.*

0/0
Training Plan
Please split the placement in to phases (minimum of 3) - this may be weekly or monthly depending on the length of the internship.

Each phase should have a specific goal and objective, details of supervision and methods to be used & description of specific training or tasks.

Information on how the intern will accomplish their objectives must be stated.

Each phase must demonstrate how it has developed from the previous one.

Please do not write a list of tasks.
Phase 1 (Please provide a brief descriptive paragraph): *

Please do NOT write a list of tasks0/0
Phase 2 (Please provide a brief descriptive paragraph): *

Please do NOT write a list of tasks0/0
Phase 3 (Please provide a brief descriptive paragraph): *

Please do NOT write a list of tasks0/0
Phase 4 (Please provide a brief descriptive paragraph): (Required for 6-12 month internships).
Please do NOT write a list of tasks
Phase 5 (Please provide a brief descriptive paragraph): (Required for 6-12 month internships).
Please do NOT write a list of tasks
Phase 6 (Please provide a brief descriptive paragraph): (Required for 6-12 month internships).
Please do NOT write a list of tasks
Pre-Site Visit Requirements
A visit may be required to the internship site before the internship application can proceed. If any of the below statements apply to your company, please tick below and BUNAC will contact you. There will be a fee ($150/140EUR/£115) applicable.

Fewer than 20 full-time employeesLess than £3 million turnoverTrading as a UK company for less than 2 years
NEXT STEPS:

BUNAC will be in touch with the supervisor or contact listed on this form to confirm:
- They have not and will not be advertising to fill the internship vacancy as a full-time job
- They have not previously used an alternative visa or employment route to fill internship role
- They have the required number of full-time staff to intern ratio - 5:1 on site
- They have adequate office space for the intern this cannot be in a residential space or working from home full-time.
- The supervisor has the necessary skills and qualifications to mentor a highly skilled intern
- They can demonstrate the task progression and rotational nature of the internship outlined in the training plan
- They can provide BUNAC with an agreed date for a visit to be conducted during the internship.
BUNAC reserves the right to reject, at any stage, any application which is not deemed to be in the best interests of the programme. We act under the authority of the UK government. Sponsorship approval is at BUNAC’s discretion and visas are issued at the discretion of the British Government. BUNAC is not responsible for any visa applications delayed or refused.
Employer Declaration
ON BEHALF OF THE ABOVE COMPANY, I CONFIRM THE FOLLOWING:

The English language skills of the intern are of a high levelI have verified the programme eligibility of the intern including his/her academic level.I have discussed and agreed with the intern the nature of the placement and the level of remuneration.I understand the Sponsorship issued is specific to this internship and employer, and therefore the position cannot change or deviate from the training plan provided.I will inform BUNAC immediately if the placement deviates from any of the information provided in the Employer Application and Agreement Form.I will report any problems with the intern to BUNAC. I will inform BUNAC within 48 hours if the Intern does not show up for work or there are any issues.The organisation has the physical and financial resources to implement this internship throughout the period specified above.During the period of the internship I will not offer the intern any employment other than that specified above.I will ensure that the intern is adequately supervised during the period of the internship. I will provide a permanent and secure location for the internship during the placement and will notify BUNAC immediately if this changes.I understand the intern cannot work from home or work in a residential setting unless approved by BUNAC.I agree to facilitate and co-operate with a compliance site visit by a BUNAC staff member during the internship.I agree to co-operate with BUNAC if an intern is not meeting the standards of the programme.If the period of internship as specified above is terminated, or any other of the details above change for any reason, we will advise BUNAC immediately.I am fully authorised to sign this Internship Agreement. I certify that the above is true and accurate and that any false or misleading statements may lead to serious consequences and penalties.
- BUNAC will try to assist with any problems by liaising with you as the employer and the intern.
- If BUNAC finds that any of these agreed conditions are not being met, then BUNAC will issue a notification warning of 5 working days to resolve the issue. If the issue has not been resolved or the solution does not meet BUNAC standards, then BUNAC can terminate the intern’s sponsorship.
- The terms of this Internship Agreement may not be abridged or otherwise altered without the express written permission of BUNAC. Any additional agreement between employer and intern may not contradict or override any of the conditions in this agreement.
- BUNAC as the programme sponsor, is responsible to UKVI for monitoring compliance with the Temporary Workers visa conditions and BUNAC may rescind the intern’s sponsorship or require modification of the internship at any time if BUNAC determines that the regulations are not being followed.
Additional Information
Please provide any additional information you feel might support the application:
Sponsorship and Visa Processing Times

Please be aware of the below processing times. Please bear these timeframes in mind when selecting the internship start date.

Once the EAA form is received by the team and the interns BUNAC application is complete, the processing time to receive the sponsorship will begin.
- Standard processing - 10 business days
- Priority processing - 5 business days (additional fee paid to BUNAC)
- Priority Plus processing - 2 business days (additional fee paid to BUNAC)
- An additional 5 days will be added when a pre-site visit is required.
Once the intern receives the Sponsorship Reference Number (SRN), they will then need to apply for the visa directly with UKVI. Applications must be made within their home country or from a country they hold valid residence for. They cannot apply from the UK or a country in which they are a tourist/visitor in.
- Standard processing - 15 business days
- Priority processing - 5 business days (additional fee paid to UKVI - but not available to EU/EEA/Swiss passport holders)
- Super Priority processing - 1 business day (additional fee paid to UKVI - but not available to EU/EEA/Swiss passport holders)
Declaration

The form must be submitted by the host company only. Third parties such as placement companies and immigration firms must NOT complete the form on the host company's behalf.
Name*

First NameLast Name
Email
example@example.com
Position*
Date*

DayMonthYear
Date
Signature*

Clear
SUBMIT the form when ready to send to BUNAC for review.
Should be Empty:

BUNAC - Employer Application and Agreement Form

Your Company Details

Company Addresses

Number of employees

Supervisor Details

2nd Contact Details (if different to main supervisor)

Internship Details

Salary & NMW Exemptions

Supernumerary

Internship Role Description

Training Plan

Pre-Site Visit Requirements

Employer Declaration

Additional Information

Declaration