• NJCAA Championship Bid

    NJCAA Championship Bid

    DI Men's and Women's Track & Field 2023-24-25
  • EVENT AKNOWLEDGEMENT
  • DATES

  • Please indicate what years of this championship you are interested in serving as HOST.
    NOTE: You can select year one, two, three or all years.

  • Available Years: *
  • Do the dates for this championshiop (lised above) work for you as a potential HOST? *
  • 0/400
  • OFFICIAL VISIT
  • Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.*
  • HOST INFORMATION
  • LOCAL INFORMATION
  • HOST - Potential Staff (if known, otherwise put TBD)
     
  • HOST agrees to staff the following positions in order to run a successful event: - Field / Court Maintenance - Custodial - Security - Public Address Announcer - Scoreboard Operator - Scorekeeper (Scorebook) - in addition to statistician - Timers (if necessary) - Ticket Sales / Gate Entry - Concession Staff - Hospitality hosts - Field / Court Assistants - Ball Chasers (if applicable) - Other staff as needed*
  • PREVIOUS EVENTS HOSTED
  • FINANCES, BUDGET, Etc.
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  • NOTE: Please use the NJCAA Budget Template Form.

  • Suggested Financial Guarantee to NJCAA: $4,000*

  • *Bid guarantee includes NJCAA chair and sports rep. In the event that these representatives do not attend, the guarantee would decrease by $1,500.

  • FINANCIAL SUPPORT
  • INSURANCE
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  • Click here to download and sign the NJCAA Insurance Agreement Form

  • GENERAL FACILITIES

  • HOST agrees that it will provide the general requirements of FACILITIES outlined in the NJCAA Championship Host Manual & Requirements ( Press Box, Scoreboards, Public Address System, Hospitality Room, Parking, Athletic Training Facilities, Inclement Weather / Lightning Detection)

  • Do you agree as a potential host to provide a facility that meets the requirments mentioned above?*
  • SECURITY
  • MEDICAL SERVICES
  • In addition, HOST agrees to provide the following for the duration of the event.*
  • HOTEL ACCOMODATIONS
  • Host agrees to the following hotel requirements for Division I Outdoor Track & Field: Room blocks to accommodate 60 teams with approximately 600 coaches and student-athletes | Complimentary breakfast | Complimentary wi-fi | Complimentary parking | Rate under $119 per night is preferred | Hotel rate should be at or near GSA standards for the area*
  • Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
  • HOST agrees to secure complimentary lodging for the personnel listed below: - Tournament game referees/umpires/officials - NJCAA DI Track & Field Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1) -*
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  • TRACK & FIELD FACILITY OVERVIEW
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  • HOST agrees the following facility requirements for Division I Outdoor Track & Field:
      
    - ADA Compliant
    - No tobacco use at NJCAA event
    - Public Address and Sound System
    - Athletic Training Facilities
    - Hospitality room for coaches, officials and VIPs
    - Appropriate lighting for outdoor sports
    - Press Box / Table area (dedicated covered area for scoreboard operator, statistician, media, etc.)
    - Concessions and Souvenir sales area
    - Ticket Office / Gate Entry
    - Track must have 8 (eight) or 9 (nine) lanes (42 inches wide in each lane)
    - Flat track with all-weather surface
    - High jump area
    - Horizontal runway and pit
    - Pole vault runway and pit
    - Throwing area with protective cage
    - Javelin runway and landing area
    - Steeple chase water barriers and appropriate amount of hurdles of all sizes
    - It is preferred that all competition areas be at the same facility/venue
    - Timing clock / scoreboard must be visible for spectators and participants
    - Must have fully automated timing system - Accutrack - (1 mandatory, 2 preferred) and appropriate backup equipment.
    - Minimum seating capacity of 1,000
    - Two (2) locker rooms complete with showers and lockers with locking capabilities for participants
    - Minimum of two (2) uniformed security guards throughout the tournament
    - Separate and secured locker room for officials

    - Designated seating area for teams/competitors when not playing
    - Designated warm up area for teams

  • Does your facility meet the requirements mentioned above?*
  • GAME OFFICIALS
  • HOST agrees it is responsible for securing the service of all necessary officials, judges, etc., to satisfactorily conduct the tournament as determined by the NJCAA Committee on Division I Track & Field for NJCAA approval.*
  • HOST agrees it is responsible for having a Supervisor of Officials on its tournament staff to coordinate the assigning of officials throughout the tournament. At least thirty (30) days prior to the start of the tournament, HOST is to provide the NJCAA with the name and credentials of all officials contracted as well as the name and contact information of the person serving as the Supervisor of Officials for the tournament.*
  • CHAMPIONSHIP BANQUET
  • A tournament banquet is optional but recommended. Do you plan on having a tournament banquet for teams / participants of the championship event?*
  • NJCAA BRAND STANDARDS & LOGO USE

  • All NJCAA Championship Hosts must adhere and follow all policies of the NJCAA Logo Use & Style Guide. As well as what is outlined in the NJCAA Championship Host Manual & Requirements.

  • MERCHANDISE / CONCESSIONS
  • SPONSORS / ADVERTISING
  • HOST agrees that it will adhere and follow all policies regarding SPONSORS / ADVERTISING as outlined in the NJCAA Championship Host Manual & Requirements ( NJCAA Sponsors, Local Sponsors / Advertising / Inventory)*
  • MARKETING
  • HOST agrees that it will adhere and follow all policies regarding MARKETING ITEMS as outlined in the NJCAA Championship Host Manual & Requirements ( Championship Program, Banners / PA Announcements)*
  • STATISTICS / RESULTS

  • HOST agrees that it is responsible for providing knowledgeable staff to record official statistics for the entire championship. Statistics are to be recorded for each game/event of the championship and distributed/reported to the NJCAA immediately following the conclusion of each contest/round of competition. 

    HOST of the DI Outdoor Track & Field Championships is required to use a digital meet manager (preferably Hy-Tek Meet Manager) for all events. Daily and FINAL results should be distributed to the NJCAA.

  • HOST agrees to the recording and reporting of statistics/results as outlined above? *
  • PHOTOGRAPHY
  • HOST agrees to provide an official photographer to take photographs during the entirety of the event . The name and contact information for the photographer must be provided to the NJCAA at least thirty days to the start of the event. For head-to-head sports, photographers will be required to provide 3-5 images to the National Office immediately following each contest.  All remaining pictures should be provided immediately after the conclusion of each day of competition. For non-head-to-head sports, photographers will be required to provide all photos to the National Office immediately after the conclusion of each day of competition.  Photographers will be required to provide all photographs taken at the event to the NJCAA free of charge for use on the NJCAA website, publications and promotional materials.*
  • BROADCAST POLICIES
  • PRETOURNAMENT INFORMATION PACKET
  • STUDENT-ATHLETE EXPERIENCE
  • For Example: local events, study/break rooms, souvenirs, gifts, local attractions, evening bbq, fireworks, community service projects, youth clinics, etc.
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  • SPORT CHAIR / NJCAA STAFF
  • SUBMIT BID
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  • Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the NJCAA Division I Outdoor Track & Field Champonships Host Requirements and will comply follow all guidelines and requirements outlined in these documents.

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