Event, Facility & Promotion Form

Fill out this form if you want to hold an event using Hopewell's facility and/or if you want your event promoted.

For the most efficient approval review process and effective promotion strategy, we ask that you submit this form at least 4 weeks before the planned date of your event.
TODAY'S DATE*

MonthDayYear
Date
WHICH OF THE FOLLOWING APPLY?*

EVENT REQUEST (Check if your event is not approved yet)FACILITY REQUEST (Check if you plan to use any rooms/space on the Hopewell Church campus)PROMOTION REQUEST (Check if you wish us to promote your event/activity to the congregation or community)
HAVE YOU SPOKEN TO ANYONE IN LEADERSHIP ABOUT YOUR EVENT?*
CONTACT INFORMATION
CONTACT NAME*

First NameLast Name
EMAIL*
johndoe@gmail.com
PHONE NUMBER
Please enter a valid phone number.
MINISTRY NAME*
What ministry is hosting this event?
OTHER MINISTRY/GROUP*
EVENT INFORMATION
NAME OF EVENT OR ACTIVITY*
PROVIDE A DESCRIPTION OF YOUR EVENT OR ACTIVITY*
What will you do? Who is this event for? Will there be food? Do you have a guest speaker? etc.
Consider these three principles when describing your event:
- Information - What are we doing?
- Inspiration - Why are we doing this?
- Invitation - Ask others to participate.
START DATE OF YOUR EVENT*

MonthDayYear
Date
END DATE OF YOUR EVENT

MonthDayYear
Date
EVENT START TIME*
My event will start at 6:30 PM.
EVENT END TIME*
My event will end at 8:30 PM.
PREP START TIME
My event starts at 6:30 PM BUT I am coming in to get ready for it at 5 PM.
POST EVENT CLEAN UP END TIME
My event ends at 8:30 PM BUT by the time everyone has left and things are cleaned up, it will be 9 PM.
IF YOUR EVENT PREP AND YOUR EVENT ARE ON DIFFERENT DAYS AND HAVE DIFFERENT TIMEFRAMES, PLEASE EXPLAIN HERE.
ex. My event is on Saturday from 9:30 AM to 4:00 PM but I will be coming in to prepare on the Friday before from 3 PM to 6 PM.
IS SOMEONE OTHER THAN YOURSELF TAKING CARE OF THE SET UP/CLEAN UP OF YOUR EVENT?

YesNo
WHO IS TAKING CARE OF THE SET UP/CLEAN UP*

First NameLast Name
EMAIL FOR SET UP/CLEAN UP CONTACT
example@example.com
PHONE NUMBER FOR SET UP/CLEAN UP CONTACT
Please enter a valid phone number.
DOES YOUR EVENT COST ANYTHING?*

YesNo
WHAT IS THE COST?
IS YOUR EVENT RECURRING?*

YesNo
RECURRING DETAILS*
If your event is recurring, give the duration in days, weeks or months
DO YOU NEED ONLINE REGISTRATION?*

YesNo
WHAT EMAIL ADDRESS SHOULD REGISTRATIONS BE SENT TO?*
example@example.com
REGISTRATION DEADLINE*

MonthDayYear
When do you want registration to end?
*Note: Advertising for your event may cut back or cease once the registration deadline has passed to provide space for other event advertising
WHAT INFORMATION DO YOU REQUIRE AT REGISTRATION?*
ex. name, email, phone number, shirt size, food allergies, cost, childcare information etc.
ARE YOU REQUIRING PAYMENT AT TIME OF REGISTRATION?*

YesNo
WILL CHILDCARE BE AVAILABLE?*

YesNo
*Note: It is the responsibility of the event organizer to coordinate childcare. For questions regarding resources, procedures and Hopewell Church campus facility use, contact Pastor Kobi at kobim@hopewellchurch.org
WHERE WILL CHILDCARE BE HELD?*
FACILTY INFORMATION
IS YOUR EVENT ON THE HOPEWELL CHURCH CAMPUS OR OFFSITE?*

Hopewell Church CampusOffsite
OFFSITE LOCATION DETAILS*
Where is your event happening and what is the address?
HOPEWELL CHURCH CAMPUS LOCATION*

CafeThe CoreGarden RoomGarden ClassroomThe Gathering PlaceKitchenLobbyMain Worship CenterNew Life CenterNurseryThe RoofTopThe TheaterOTHER
OTHER LOCATION*
Where is your event being held? Check all that apply.
DO YOU NEED ANY TECHNICAL OR AUDIO/VISUAL EQUIPMENT AND/OR ASSISTANCE?*

YesNo
Laptop, DVD player, microphone, cables, soundboard, sound system, on site assistance, etc.
WHAT TECHNICAL EQUIPMENT DO YOU NEED?*
DO YOU NEED ANY FACILITY EQUIPMENT*

YesNo
Tables, chairs, access to kitchen, utensils, napkins, dinnerware, etc. If you want to have a table display set up in the Lobby for sign ups, ticket sales, a collection drive, etc., you are allowed to have a set up for the three Sundays leading up to your event.
WHAT FACILITY EQUIPMENT DO YOU NEED?*
PROMOTION INFORMATION
IS THERE A GRAPHIC OR DESIGN ELEMENT ALREADY MADE FOR YOUR EVENT?*

YesNo
WHERE CAN THE GRAPHIC BE FOUND?*
Is there a pre-made logo or slide? Is there a website to refer to? Will you email a graphic to the Communications Director?
WHAT WOULD YOU LIKE INCORPORATED INTO THE GRAPHIC?*
What do you want it to look like? Is there a theme? Do you have a specific style in mind? Is there pre-made material that can be used?
WHEN WOULD YOU LIKE PROMOTION TO BEGIN?*

MonthDayYear
Date
HOW WOULD YOU LIKE YOUR EVENT PROMOTED?*

Bulletin BlurbeBulletin BlurbLoop SlidePosterSocial MediaVideo AnnouncementWebsiteOther
*Note: The Communications Director will take your requests into consideration, but will also have to consider promotion for other events, determine priority status and the most efficient methods for promotion.
IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO KNOW?
Please verify that you are human*
Should be Empty:

Fill out this form if you want to hold an event using Hopewell's facility and/or if you want your event promoted.

CONTACT INFORMATION

EVENT INFORMATION

FACILTY INFORMATION

PROMOTION INFORMATION