Box 5 - Hotel RFP

Box 5 Events, helps groups to find hotels and arrange travel details. Ideally, we want to encourage groups to stay as close to the Event location as possible, because it makes logistics and keeping schedules easier to manage.

In seeking hotel options, we are looking for justification to get them to choose to stay local, rather than driving overnight.

Please keep this information in mind as you consider details, and rates offered.
Hotel*
Hotel URL*
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary Hotel Contact*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Extension
Will anybody else be involved in making final cost decisions?

YesNo
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Extension
Room Rates
Room Rate*
Tax Rate*
Inclusive Rate*
Is this commissionable?*

YesNo
What is the commissionable percentage?*
Gross Inclusive Rate*
Commission
Net Inclusive Rate
Are there any additional costs not clarified here?
Are the rooms accessed from.......*

OutdoorIndoor corridor/hallwayOther
Total Available Rooms*
Rates Valid From*

Room Information

Does the hotel provide onsite security?*

Yes, this is our standard serviceYes, for an additional costNo, we do not offer securityOther
What is the additional cost for security?*
Bus Parking
Is On-Site Bus Parking Available?*

YesNo
Is Bus Parking Included in Rate?*

YesNo
Additional Cost for Bus Parking*
What available options are there for off-site bus parking?*
Meals

Please tell us what meal options you offer and the costs associated
Is Breakfast Included in the Room Rate*

YesNo
Details of the Included Breakfast
Non-Included Breakfast Options
Breakfast Location
Lunch Options
Dinner Options
Additional Information
Do you offer complimentary rooms ratios and/or upgrades?*

YesNo
Complimentary room ratio information*
Any additional information you would like to add
Please upload any additional documents you would like Box 5 Events to have

You may upload multiple files.
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Room Rates