As your Certified Event Coordinator, / will assist you in creating an "Unforgettable Event" that will be affordable, entertaining, and cherished for years to come!

 

• I will assist you in all event plans, budgeting, and the overall schedule of events
• I will maintain communication by three (3) face to face consultations, as well as phone calls and e-mails.
• I will provide a stress free environment, and ensure that the occasion flows in accordance to the schedule.
• I will contact all vendors of your choice, and secure the event date with them
• I will provide a complete binder, which includes a checklist of all items.
• I will set up and break down after the event.
• VRE will provide servers and clean up personnel.

Once hired as your Certified Event Coordinator, / will immediately begin assisting you in "creating your dreams into reality!" Our purpose is to provide you with a PLATINUM experience, while maintaining an operational budget. It is our goal to make each event affordable, entertaining, and cherished for years to come!

The payment schedule is as follows:

In the event there are additions after the balance has been paid in full; the occurring fees must be paid within twenty-four (24) hours.

 

Rate

The Coordinator rate is a flat fee two thousand ($2000.00 This fee includes all services that will be provided under Event Coordinator Services. This rate does not include any rentals, vending, and serving costs. The rental and vendor fee may vary based on the decoration, equipment, and /or food expenses that will be acquired. Once we have obtained pricing from outside vendors, Velvet Rope Events will include that price into the total billing.

 

Cancelation / No Show Agreement

If there is a cancellation after the initial payment, Velvet Rope Events will refund the client one half (1/2) of the paid amount if cancelation occurs 5 days after initial payment. In the event that there is a cancellation after the second payment is received, Velvet Rope Events will refund one fourth (1/4) of the paid amount. If cancellation occurs after 5 days of the second payment, Velvet Rope Events will not be held liable for any refund amount. In the event that there is a cancellation, or No Show by the client, after final payment, Velvet Rope Events will not refund any amount. In the event payments are not made on a timely manner, Velvet Rope Events will not be held responsible if outside vendors cancel, due to nonpayment. Cancelation will be calculated from the due date not when payments received. In the event client fails to pay or maintain contact with Velvet Rope Events, we will retain all payments and terminate the contract.

Meeting

The initial meeting will be held to obtain dates and ideas of the event. This meeting is to introduce how our services can enhance your event. The second meeting will be scheduled to discuss progress and changes to the event. The final meeting will be used to finalize all schedules and use of vendors.

 

Contact Information

In order to maintain a healthy relationship, and ensure understanding from the coordinator and client, we ask that you provide all contact information, which is provided on the attached sheet.

 

Events Dates & Time

The event dates must be secured without delay. We will contact the requested vendors based on the date secured. If there is a change of date(s), we must be notified immediately. If there are changes in start and end times, we must be notified immediately. In order to ensure a great presence, VRE need a six (6) hour time frame prior to the event for set up. After the event is complete, we need two (2) hours to break down the event.

 

Damages/Occurrences

Velvet Rope Events (VRE) will not assume or be held liable for any damages to the rental facility, or its contents, during the event. In the event of an occurrence, the client will be held solely responsible for any damages to VRE's property, contents, or employees.