Pre-Event Questionnaire for The Playroom at Hotel Zetta c/o The Cavalier

Pre-Event Questionnaire - The Playroom at Hotel Zetta

To better serve you and your guests, please fill out the following form so that we may meet all your needs and expectations to the best of our abilities.
CONFIRM EVENT DATE & COMPANY
Event Date*

MonthDayYear
Company Name or Event Occasion*
For example: XYZ Company Party, XYZ Conference Happy Hour, Launch Party, etc.
CONTACT INFORMATION
Lead contact person's name*
Lead contact person's mobile phone number*
Will the lead contact listed above be on-site during the event? If not, we'll need an email introduction to the on-site lead.*

YesNo
EVENT DETAILS
Number of guests*
Your latest count or best estimate
Event Start Time*
What time should "doors open"?
Event End Time*
Please note: "Last call" takes places 15 minutes before the event end time.
Have you spoken to our team regarding your menu preferences?*

YesNo
If not, please share your availability, and we will be happy to arrange a time to finalize the menu details.*
On-site contact arrival time*
So that our staff can meet you for final setup
EVENT SPACE SETUP
Event signage*
What would you like the chalkboard event sign to say to welcome your guests?
Will you need a registration/sign-in desk out front?*

YesNo
Will there be any decorations installed for the event?*

YesNo
Please describe the decorations being requested and/or supplied?*
Will you be contracting any outside vendors? (All outside vendors must be approved by management).*

YesNo
Please list and/or describe the outside vendors being contracted?*
Background music*

Standard in-house musicDJNone
Will you be renting the photo booth?*

YesNo
A/V NEEDS
There are 3 televisions/monitors in the space that can display images or videos from thumb drives. Will you be utilizing this option?

YesNo
(If so, be sure to bring as many thumb drives as you need. Images should be in JPG format. We cannot guarantee that your specific file format will work unless you contact us to test ahead of time?)
Will you be connecting a laptop/device to one of our TVs/monitors for presentation purposes?

YesNo
What brand/type of laptop will you be using, or what type of adapters/cables will you need?*
Briefly describe (e.g. Macbook, PC with mini-Display port, HDMI out, etc.)
Will you need a microphone and speaker?

NoYes, basic setup with microphone and speaker(s)Yes, but I have specific requests
Describe your specific A/V needs.*
FOOD & BEVERAGE SELECTIONS
Bar selection*

Full barBeer and wine only
Would you like passed drinks at arrival?*

YesNo
What type of drinks would you like to have passed?*

BeerWineCocktails
Select a price per bottle (optional)*

Tier 1 $75Tier 2 $95Tier 3 $100+
Would you like to feature a specialty company cocktail(s)?*

YesNo
Describe your specialty company cocktail(s)?*
Is there a specific dollar amount you would like to cut the bar off at?
Please note that we will do our best to keep track of your ideal budget, but the final bar consumption will be tallied accordingly. If you have a budget, we recommend eliminating cocktails or hosting a shorter event. Please confirm.*

I understand and agree
Additional food and beverage requests (Optional).
ADDITIONAL DETAILS
Any other special notes or requests for set up?
How would you like to pay?*

Charge credit card on file with TripleSeat/BluePay and email bill the following day (please note that this will incur a 3% processing service fee).Present bill at end of event that will be charged to a physical credit card.
EMAIL CONFIRMATION
Your email*
We'll email you a copy of your responses above.
Should be Empty:

Pre-Event Questionnaire - The Playroom at Hotel Zetta

CONFIRM EVENT DATE & COMPANY

CONTACT INFORMATION

EVENT DETAILS

EVENT SPACE SETUP

A/V NEEDS

FOOD & BEVERAGE SELECTIONS

ADDITIONAL DETAILS

EMAIL CONFIRMATION