Talent: Offer Letter Requisition Form

Offer Letter Requisition Form
Before requesting an offer letter, the job associated with the offer must be posted in Recruiting Gateway in UKG. Was the job posted in UKG?*

YesNo - Do not proceed with completing this offer letter request until you have posted the job in Recruiting Gateway in UKG.
Before requesting an offer letter, the candidate must have applied to the job posted in Recruiting Gateway in UKG. Has the person you are requesting this offer letter for applied to the job in UKG?*

YesNo - Do not proceed with completing this offer letter request until the candidate has applied for the open position in UKG.
New hire's name:*
New hire's address: Please confirm the candidate's address before submitting your request. *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
New hire's cell phone#:*
Please enter a valid phone number.
New hire's email address:*
example@example.com
New Role Information
What type of position?*

GMDOSHR Manager/DirectorOther
New job title:*
Type of role (select all that apply):*

New HireLateral MovePromotionRehire
If promotion or lateral move, was the internal hire sourced using the Concord Rising Talent Listing tool?

YesNo
Is this a Full-Time or Part-time position*

Full TimePart Time
Name of associate being replaced if applicable:
Is the associate being promoted/lateral move currently at the corporate office or a property?*

CorporateProperty
New hire's current property name:*
New Role Specifics
New role location:*

CorporateProperty
Property name: *
Exempt status:*

ExemptNon-exempt
Annual Salary:*
Hourly pay rate:*
Pay Grade:*
Corporate Department*
Field Department*
COLA Eligible:*

YesNo
COLA Percentage: *
Is salary above midpoint?*

YesNo
If salary is above midpoint, was this approved by the regional? If salary is above the midpoint and you are a Regional, please select option N/A*

YesNoN/A
Regional Approval for Pay Above Midpoint of Grade*

Please upload email confirmation from regional approving pay above the midpoint of the grade
Cancelof
Bonus plan: if you are unsure please see the bonus sheets located on the Intranet. The bonus forms are located here -> https://www.concordhotels.org/HR/Compensation_and_Benefits/SitePages/Home.aspx? RootFolder=/HR/Compensation_and_Benefits/GMHR%20Only/2022%20Bonus%20Plans&FolderCTID=0x0120007AD8A3CC266CCF449B266F6C3CBE1724&View=%7bE00AC8D2-1999-4EA2-8EB6-F60ECCA2FF15%7d*

GMOperations Team Leaders Plan AOperations Team Leaders Plan BCorporate Discretionary Incentive ProgramDOSM AA & AA+DOS A.B.C.D.E. & Dual DOSDORMDirector of CateringSr. Sales Mgr./Acct. Exec./Asst. DOSSales Manager (all segments)Private Dining Event ManagerSales/Group CoordinatorMarketing/Social Media ManagerBrookfield Sales Bonus
Is this position eligible for a cell phone reimbursement? If unknown, please confirm with the hotel General Manager and review the Cell Phone Reimbursement COP located on the Concord Intranet before selecting an option below. If "yes" is selected the Cell Phone Reimbursement form will be sent to the candidate in the offer letter packet. COP is located: https://concordhotels.sharepoint.com/sites/Home/COPs/Forms/AllItems.aspx?id=%2Fsites%2FHome%2FCOPs%2FInformation%20Technology%2FIT%5F24%5FConcord%20Cell%20Phone%20Reimbursement%20Policy%2FIT%5F24%5FConcord%20Cell%20Phone%20Reimbursement%20Policy%2Epdf&viewid=792d7237%2D664f%2D4fb3%2D8aad%2D1ac9fb5a35ac&parent=%2Fsites%2FHome%2FCOPs%2FInformation%20Technology%2FIT%5F24%5FConcord%20Cell%20Phone%20Reimbursement%20Policy*

YesNo
Direct supervisor of new hire:*
Direct supervisor's email address:*
example@example.com
Direct supervisor's job title:*
Direct supervisor's department:*
First Day Information
Date New Hire Will Arrive at Corporate Office: *
Onboarding begins on Mondays at 2:00pm followed by Orientation and New HIre Training on Tuesdays.
Start date:*

MonthDayYear
Date
Start time:*

Time Minutes

AM/PM Option
Location for new hire to report to on first day:*
Who will the new hire report to on the first day?*
Where on property will the new hire report to? *
Mentor (GMs, DOSs, HRDs & HRMs)
Name of new hire/promoted associate's mentor:*
Property & current role of mentor:*
As the approver of this offer letter, please enter your contact info below
Name*

First NameLast Name
Email*
your.name@concordhotels.com
Phone Number*
In the event we have questions, please enter a valid phone number that we can use to reach out to you.
Additional comments:
*Once received, your offer letter request will be completed within 3 business days.
UKG Pro Administration Access
Access to view your associate profiles, onboarding gateway, recruiting gateway, performance evaluations, and the reporting section in UKG Pro.
Does this new hire need UKG Pro administration access?*

No - this individual does not have any direct reportsYes - this individual has associates reporting to them
Hotel/s the associate needs access to?*
Access Needed*

General Manager: Will have access to all associates at the hotelManager: Will have direct reports reporting to themRecruiter: Will have access to assigned requisitionsCorporate Associate: Will need additional credentials based on job title
CAUTION: On the question below, "Yes" should only be indicated if the new hire is completing payroll for the property and thus will be provided with access to pay records and information for all associates at the location.

Payroll access should be limited to property payroll coordinator and back-up payroll coordinator only.
Is the new hire a property payroll coordinator? Note: See the information above in red prior to responding to this question.*

YesNo
Sterling Background Investigation Access
Due to confidentially Sterling background investigation access is strictly limited to the onsite General Manager and Human Resources representative. Should the hotel structure note include a Human Resources representative, the Assistant General Manager may be provided access. All other hotel leaders should not be provided Sterling background access and thus you would select "No" below.
Is this position a GM, AGM, or HR leader needing Sterling background access?*

NoYes
Should be Empty:

Offer Letter Requisition Form

New Role Information

New Role Specifics

First Day Information

Mentor (GMs, DOSs, HRDs & HRMs)

As the approver of this offer letter, please enter your contact info below

UKG Pro Administration Access

Sterling Background Investigation Access