TRAVEL & BUSINESS EXPENSE REPORT
Employee Name
*
First Name
Last Name
Please Select
*
Home Office
Field
Team Member ID
*
Email
*
Enter your email to receive a copy of the report
Position
*
Home Boutique #
*
Have You Previously Submitted an Expense Report to AP?
*
Yes
No
Have You had a Change in Address Since Your Previous Expense Report?
*
Yes
No
Weekending Date
*
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
SATURDAY IS THE ONLY ALLOWABLE OPTION
Home Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Phone Number
*
Format: (000) 000-0000.
Purpose of Trip
*
EXAMPLE: Training or NBO
Destination Boutique #
*
Provide your Supervisors Email
*
example@example.com
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Expense Detail
Mileage Expense
Mileage Details
Rows
Date
Reason for Trip
Miles
Travel to?
Travel from?
1
2
3
4
5
6
7
8
9
10
Total Miles Driven
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Weekly Meal Expense
All totals are automatically calculated. Any adjustments made to the totals will result in the denial of your request.
SUNDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Sunday Meal Total
Sunday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
MONDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Monday Meal Total
Monday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
TUESDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Tuesday Meal Total
Tuesday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
WEDNESDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Wednesday Meal Total
Wednesday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
THURSDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Thursday Meal Total
Thursday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
FRIDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Friday Meal Total
Friday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
SATURDAY MEAL EXPENSE
Rows
Purchase Date
Cost
Breakfast
Lunch
Dinner
Saturday Meal Total
Saturday Meal Overage
DAILY MEALS EXCEEDING $35 WILL BE ADJUSTED
Total Unadjusted Cost of Meals
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Total Meal Overage
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Weekly Travel Expense
Details should be broken down in the DESCRIPTION OF EXPENSE portion.
Flight Expense
Rows
Purchase Date
Description of Expense ( Destination, Airline, etc.)
Cost
1
Flight 1
Rows
Purchase Date
Description of Expense ( Destination, Airline, etc.)
Cost
2
Flight 2
Rows
Purchase Date
Description of Expense ( Destination, Airline, etc.)
Cost
3
Flight 3
Flight Cost Limit
COST PER FLIGHT CAN NOT EXCEED THIS VALUE. ANY OVERAGES WILL AUTOMATICALLY BE DEDUCTED
Adjusted Flight Expense Amount
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST
Total Cost of Flights
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST
Total Flight Overages
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST
Flight 1 OVERAGE
Flight 2 OVERAGE
Flight 3 OVERAGE
Rental Car Expenses
Rows
Purchase Date
Description of Expense (Destination, Rental Co., Rental Period, etc.)
Cost per day (NOT TO EXCEED $55)
Total Cost
1
2
3
Rental Calculation
Rental Cost Limit per Day
COST PER DAY CANNOT EXCEED THIS VALUE
Lodging Expenses
Rows
Purchase Date
Description of Expense (Location, Length of Stay, Hotel Name, etc. )
Cost
1
2
3
Lodging Calculation
Hotel Cost Limit per Day
COST PER FLIGHT CAN NOT EXCEED THIS VALUE
Total Travel Expense
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Entertainment Expenses
Rows
Purchase Date
Nature of Entertainment
Cost
Persons being Entertained?
Pre-Approved?
1
2
3
4
Total Entertainment Expense
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Miscellaneous Expenditure
Rows
Purchase Date
Provide Details for the Expense
Cost
Pre-Approved?
1
2
3
4
Total Miscellaneous Expense
THIS AMOUNT IS AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THIS FIELD WILL RESULT IN THE DENIAL OF YOUR REQUEST.
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Total Calculations based on Expense Entries
THESE AMOUNTS ARE AUTOMATICALLY CALCULATED. ANY ADJUSTMENTS TO THE CALCULATION FIELDS WILL RESULT IN THE DENIAL OF YOUR REQUEST.
Total Amount Due from Mileage
Upload Maps Here
Browse Files
Mileage for each trip within a day must include MapQuest verification
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Total Adjusted Amount Due from Meal Expenses
Upload all Meal Receipts
Browse Files
Attach each receipt to an 8 1/2 sheet of paper in chronological order, and include a copy of the corporate card monthly charge statement if applicable. ORIGINAL DETAILED RECEIPTS MUST BE ATTACHED TO THIS REPORT TO COMPLY WITH I.R.S. REGULATIONS.
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Total Amount Due from Travel
Upload all Travel Receipts
Browse Files
Attach each receipt to an 8 1/2 sheet of paper in chronological order, and include a copy of the corporate card monthly charge statement if applicable. ORIGINAL DETAILED RECEIPTS MUST BE ATTACHED TO THIS REPORT TO COMPLY WITH I.R.S. REGULATIONS.
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Total Entertainment & Miscellaneous Expense list
PRE-APPROVAL DOCUMENTS MUST BE ATTACHED TO RECEIVED REIMBURSEMENT
Non-Travel Approval Documents
Browse Files
Attach any travel pre-approval document or emails. All non-routine travel costs must be pre-approved by supervisor.
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TOTAL WEEKLY EXPENSES DUE TO EMPLOYEE
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