UMBC Ministry Planning Proposal Form

UMBC Ministry Planning Proposal Form

The UMBC Executive Leadership and Planning Team is the decision making body that reviews and approves ministry efforts throughout the year. Decisions are made based on planning and resources. Therefore, we request that you submit this form up to 60 days before your event to ensure adequate lead-time. Thank you for your Spirit-led efforts. We appreciate your dedication and commitment. QUESTIONS? - Please email UMBClansing@gmail.com
Lead Contact Information *
Requestor's Email Address*
example@example.com
Alternate Contact Information
Alternate Email Address
example@example.com
UMBC Ministry requesting services*
If "Other", please describe
New RequestRevision/Update of Event

Executive Team Lead below

First NameLast Name
Executive Team Email Address
example@example.com
PROJECT DETAILS
Leader(s)*
Project or Event Title*
Scripture Reference*
Date(s) of the Event *
Event Start and End Times of the Event *

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
If there is additional information about the event start and end times, please list here. Additionally, if the event(s) covers several days.
Virtual (Zoom)In PersonHybrid (In Person, but would like live streaming to UMBC YouTube/Facebook)
GOAL: Describe what is the goal of this particular project/event? What is it intended to accomplish? How will it enhance the mission of the church? *
PLAN: To the best of your ability, please share your planning steps in chronological order. Identify each specific activity/task that must be completed to bring about the event.
1. Insert Planning Step
2. Insert Planning Step
3. Insert Planning Step
4. Insert Planning Step
5. Insert Planning Step
6. Insert Planning Step
7. Insert Planning Step
8. Insert Planning Step
9. Insert Planning Step
10. Insert Planning Step
11. Insert Planning Step
12. Insert Planning Step
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15. Insert Planning Step
Feel free to upload supporting documents (e.g., Agenda, planning documents, etc.)

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REGISTRATION DETAILS: If your event has registration and/or fees, provide the registration deadline and fee structure.
Content Details
Guest Speaker   First Name   Last Name
Guest Speaker   First Name   Last Name
Guest Speaker   First Name   Last Name
Guest Singer First Name   Last Name
Guest Singer       First Name   Last Name
Guest Musicians List Musicians/Group Name
Guest Dance Ministry Group   Name of Ministry Group
Event External Partners/Sponsors
Other
RESOURCES: Identify below all needed resources; materials, equipment, persons, etc., to address the project/event.
REVENUE: Identify below all anticipated sources of revenue: Ticket Sales, Donations, Vendor Fees, Registration Fees, etc.
EXPENSES: Identify below all expected expenses listing each item and the anticipated cost and the date when funds are needed.
OBJECTIVE MEASURES: Identify how you will determine the effectiveness of the project/event.*

APPROVALS

Upon completion and submission of your form, it will be routed to the Executive Leadership and Planning Team for review, assessment of resources and hopeful approval. Please allow up to 4 weeks for the review process. Therefore, plan accordingly.
Program Format/Space Layout - Executive Leadership and Planning TeamEvent Date Secured (Virtual or In Person) - Church Office VolunteerEvent Room(s) Location - Church Office/Church ClerkGuest Ministers/Speakers Approved - Pastor CraigKitchen Committee - Harold ArtisMultimedia Ministry (Social Media, Graphics, & Communications) - Monique HarveyHospitality Ministry (Security, Greeters/Ushers, Health Ministry) - Cathy Hudson & Pastor CraigVolunteers (Set up and Clean Up)
Executive Team and Multimedia Team Usage ONLY
If Not Approved, please explain below.
Should be Empty:

UMBC Ministry Planning Proposal Form

PROJECT DETAILS

Content Details

APPROVALS