Incident & Near-Miss Incident Report

Incident & Near-Miss Incident Report
Festival / Event

Christmas in Leicester Square 2025/26Christmas in Trafalgar Square 2025/26Underbelly at Hyde Park Winter Wonderland 2025/26Chiswick House Christmas 2025/26Trafalgar Square Christmas Tree Light Switch-On 2025Other
Incident Details
Date of Incident

DayMonthYear
Time of Incident

Hour Minutes
Exact Location of Incident
Weather (if relevant)
Name of Person Reporting Incident

First NameLast Name
Role of Person Reporting Incident
Person Affected
Name of Affected Party
Age of Affected Party
Contact Details
Incident Summary
Details of Incident
Emergency Services Called / Involved

PoliceFireAmbulanceOther
Details of Emergency Services Involvement
Crime Reference Number (if applicable)
Any other details
Witnesses / Staff Involved
Witnesses
Staff Who Assisted
Supporting Evidence
Photos / Documents Upload

Cancelof
Review & Follow Up
Report prepared using contemporaneous notes taken by:
Report Completed By
example@example.com
This information is collected to record and manage incidents, comply with legal and insurance requirements, and safeguard staff, visitors, and guests. It may be shared with insurers, regulators, or authorities if required. Records will be retained for 3 years, or until a child reaches 21 if the report involves a child, whichever is longer. After this period, records will be securely destroyed.

For questions about data protection, please contact our Data Protection Officer at datacontroller@underbelly.co.uk
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Incident Details