Rail - Primary Sponsor Contract of Sponsorship

The Individual is contracted to the Company as Directly Employed

1. Under this Contact of Sponsorship, as Primary Sponsor, the Company DOES NOT allow the individual to have Sub- Sponsors.
2. Regardless of the employment status of the Individual Sponsored, the Company will fulfil the role of Employer for the purposes of Health and Safety Legislation.
3. The Company and Individual Responsibilities under the Sentinel Scheme Rules are added to this Contract as Appendix A.
4. Suitable mandatory PPE for work on Network Rail (NR) / London Underground (LU) / London Overground (LO) / Rail for London (RFLI) Managed Infrastructure, and other PPE as defined by Task Risk Assessment will be provided by the company in compliance with the Company PPE Policy & Procedures.
5. The Company will provide any training and assessment events required by the individual at the required timescales.
6. The Company will provide any Safety Critical Equipment to enable the Individual to undertake their competencies trackside.
7. Regular briefings will be provided by the Company, together with provision of any relevant Rule Book Updates and Sentinel Scheme Updates.
8. The Company will provide personal issue of relevant Rule Book Handbooks and relevant Standards.
9. The Company will provide advice, guidance, or instruction on any restrictions based on medication and or other medical fitness issues in line with the Company developed Medical Fitness Procedure as part of its Rail Management System.
10. The Individual sponsored must notify the company of any changes in circumstances, including health issues, that may require the Company to take action to ensure the Individuals continued fitness to work trackside.
11. The company will provide any identified mentoring support to develop the competence of the Individual.
12. The Individual will ensure that he/she complies with the Network Rail (NR) / London Underground (LU) / London Overground (LO) / Rail for London (RFLI) / Company Procedures with respect to hours of work and will notify the Company of unavailability to carry proposed duty due to possible exceedence of the current hours/shifts detailed in the Procedures

 

1) The Company.

The Company must, regardless of whether acting as Primary Sponsor or Sub-Sponsor:- 

• Provide all necessary Safety Critical Equipment.
• Maintain all records associated with any works undertaken by Sponsored Staff on NR / LU / LO / RFLI.
• Maintain minimum contracted Insurance Levels for type of work carried out.

When Acting as Primary Sponsor.

• The Company will provide a ‘Contract of Sponsorship’ for each Individual sponsored and ensure acceptance and signing of the Contract by the Individual.
• The Company will undertake checks of the ability of the proposed individual prior to engagement is a ‘Contract of Sponsorship’.
• The ‘Contract of Sponsorship’ provided will be produced to comply with and include the requirements of the current Sentinel Scheme Rules.
• The Company will act as employer for the purposes of health and safety legislation.

The Company will:-

• Monitor and manage working hours and will consider shifts worked.
• Enact the Local Investigation Processes, where applicable, where any suspected breach of Sentinel Scheme Rules occur.
• Maintain records of Local Investigations and request Formal Reviews where a Scheme Outcome is recommended.
• Provide reasons for de-sponsoring staff.
• Conduct a Local Investigation before de-sponsoring any member of staff for breach of Sentinel Scheme Rules.
• Collate and maintain all records as Contracts of Sponsorship.
• Request a temporary suspension of a Sentinel Card pending conclusion of a Local Investigation, as appropriate.

2) The Individual Sponsored. The Individual Sponsored must :- 

• Carry their Sentinel Smart Card at all times when working on NR / LU / LO / RFLI.
• Cooperate with Primary Sponsor.
• Follow the rules of personal accountability including the Network Rail “Lifesaving” Rules.
• Know the identity of their Primary Sponsor.
• Know which Sub-Sponsor they are working for when not working for their Primary Sponsor.
• Provide the correct Name of the Sponsor they are working for when booking in on site.
• Notify their Primary Sponsor when no longer wishing to be sponsored – Change of Sponsorship can be notified through My Sentinel.