HVKBP SMALL EVENT APPLICATION FORM  Logo
  • Virginia Key Beach Park Trust

    Small Events Application
  • Thank you for choosing Historic Virginia Key Beach Park for your upcoming event/party Welcome!

    Instructions: Please fill all appropriate areas of this application to be considered for approval for your small event/party.

  • Non-Profit / Employee Information

    If applicable, please complete the information below and must provide a copy to HVKBPReservations@miamigov.com for any applicable discounts:
  • *Application Continued:
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  • *Please have party vendor of the equipment/service provider current proof of insurance with City of Miami and Virginia Key Beach Park Trust including the address below, listed as the additionally insured on the certificate of insurance (COI)

  • 4020 Virginia Beach Drive Miami, Florida 33149 Tel: (305)960-4600 Fax: (305)960-4620 www.virginiakeybeachpark.net

  • PAYMENT FOR PERMITS IS TO BE MADE OUT TO "VIRGINIA KEY BEACH PARK TRUST" THE DEPARTMENT OF PARKS AND RECREATION RESERVES THE RIGHT TO CANCEL ANY PERMIT FOR CAUSE.

  • The above named applicant, individual, school, organization or sponsor is fully cognizant of their responsibility in connection with the use of the above-named facility, and agrees to observe, obey and comply with all City of Miami Department of Parks and Recreation Rules and REgulations, as well as all City County, State and/ or Federal laws, rules and regulations. I, the undersigned application, hereby acknowledge receipt of a copy of "City of Miami Department of Parks & Recreation Rules, Regulations and Permits" Ordinance # 7999 & Fee Schedule. 

    INDEMNFICIATION:

    The undersigned applicant shall indemnify and save City of Miami and Virginia Key Beach Park Trust harmless from and against any and all claims, liabilities, losses and cause of action, which may arise out of undersigned, including any person action for on his/her behalf and, from and against any orders, judgements or decreases which may be entered, and from and against all costs, attorney's fee, expenses and liabilities incurred in the defense of any such claims, or in the investigation thereof. 

  • - $100.00 of a facility rental fee larger than $150.00 is non-refundable. - Any rental fee $100 and under is non-refundable. - Once it is the day of or after, the facility rental fee is non-refundable.

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  • PERMITTE USAGE RULES

    1. All parties and visitors are required to pay the park entry fees.
    2. All Rental Fees must be paid in full five (5) business days before your event, in cash or credit card, cashier's check, or money order made payable to "Virginia Key Beach Park Trust."
    3. A Deposit of $100 per Pavilion over $150 is required to reserve a space, and it is Non-Refundable. Rentals under $100 are non-refundable and must be paid in full.
    4. The use of child-friendly rented amusements (e.g., bounce houses, mechanical rides, etc.) is permitted. The vendor providing the equipment/service must provide insurance that includes Virginia Key Beach Park Trust and the City of Miami as additional insured no later than five (5) business days prior to the event day.
    5. Charcoal Grills should NEVER be used UNDER any cover shelter or building or on top of tables. No Propane Tanks allowed.
    6. No Pets are allowed in the park. (Only Service Animals, EMOTIONAL SUPPORT IS NOT VALID)
    7. Two 10x10 pop-up tents are allowed per pavilion rental
    8. Petting Zoos are allowed with park permission, license, insurance, and a refundable deposit if there are no damages and the vendor cleans up after the animals.
    9. Unless otherwise approved by park management, the permittee and all participants must exit the facility 30 minutes before the park closes.
    10. All items must be removed by the permittee at the end of the activity (i.e., tables, chairs, decorations, etc.) The permittee is responsible for a "leave no trace" policy of the rented facility at the closure of the scheduled activity.
    11. Decorations should not be affixed to the walls or poles of any facility or nearby areas with nails, glue, tape, or screws.
    12.  Alcohol is not allowed on park grounds.
    13.  NO STYROFOAM PLATES, CUPS OR CONTAINERS & GLASS CONTAINERS
    14.  NO BALLOONS OR CONFETTI OF ANY KIND
    15. The permittee must use the reserved facility for agreed activities.
    16. Park Supervisors / Park Attendants are the contact personnel on the day of the event; the office is closed on Saturdays and Sundays.
    17. The park does not allow firearms or the use of any drugs while on the premises.
    18. All parking must be in the designated spaces provided; a $10 cash-only vehicle entry fee is enforced on Fridays, Saturdays, and Sundays, $5 Monday through Thursday, subject to change on Holidays, special events, and buses.
    19. Music with explicit lyrics is not tolerated on park premises.
    20. Noise levels must be contained within the perimeters of the permittee's designated area. 
  •  By signing this form, I * agree to the terms and restrictions placed, on this day of   Pick a Date   for permitted event.

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  • CITY OF MIAMI - DEPARTMENT OF PARKS AND RECREATION RULES AND REGULATIONS

    ORDINANCE NO. 7999
  • 1. All Facilities are rented on a "first-come, first-served" basis in order of the applications received and to be used, along with equipment, for the purpose for which they were designed. No physical changes in facility layout are permitted.

    2. The Permittee will be held responsible for the conduct of each individual within the group. Profanity and gambling will not be allowed.

    3. Possession or consumption of alcoholic beverages within park limits is prohibited.

    4. Vehicles must stay on paved roadways, designated driving areas, and designated parking areas.

    5. The Permittee shall assume all risks in using the facility and shall be solely responsible and answerable in damage for all accidents and injury to persons or property.

    6. The Permittee shall be called upon to reimburse the City of Miami for any damage to buildings, ground, equipment, or property thereon.

    7. Permits are non-transferable and are good only on the date specified.

    8. The permit must be present at the facility each time it is in use and must be shown to any authorized official or Park Employee upon request.

    9. During inclement weather or if, for any reason, the park staff or other authorized City representative deems the facility unusable, the permission granted by such permit will be suspended.

    10. If the facility is scheduled but not used, the applicant should report this to the Park Office well in advance so it may be rescheduled for others' use. 

    11. Picnicking without fires may be done in an area that will not interfere with other Park activities. Fires are only permitted in park grills, and charcoal is the only fuel permitted. The grills and picnic facilities are for family and group picnics. Uses of these facilities as a "free kitchen,"" soup line," restaurant, or similar activity are expressly prohibited.

    12. No speeches or demonstrations, exhibitions, concerts, parades, dances, or similar activity shall be allowed in any park unless a permit is obtained in advance from the Director of the Department of Parks and Recreation. Such license shall define the nature of the activity and set forth limitations as to hours, attendance, and equipment to be used, along with any other restrictions deemed necessary.

    The following conditions apply throughout; however, they relate primarily to camping requests:

    1. The City has no facility for trailers, campers and similar wheeled vehicles in any City park. Overnight camping in tents or on the ground is only allowed during special event permits like festivals that have applied for overnight camping. 

    2. Fountains provide drinking water. Use of water fountains for bathing, washing, or cleaning cooking utensils is prohibited.

    3. This is a wade in the beach, meaning it is not deep enough for submerged swimming. The red flags on the entrances indicate a strong current beyond the buoy points. The park is not liable for any water activity situation. 

    4. Fishing is not permitted in any park waters.

    5. Jet Skies and Other Motorized vessels are not allowed on the shoreline past the buoy line. 

    6. Fires are only permitted in parks with grills and designated fireplaces; charcoal is the only fuel permitted.

    The Permittee shall observe, obey, and comply with these rules and regulations as well as all applicable City, County, and Federal Laws, Rules, and Regulations. Failure to abide by these rules will cause the permit to become null and voided immediately, and paid fees will not be refunded.

    City of Miami Parks and Trust activities take precedence over any other permit.

    ANY INFRACTION OF THE ABOVE RULES AND REGULATIONS OR OTHER MISUSE OF CITY PROPERTY WILL BE CONSIDERED CAUSE FOR REVOCATION OF PERMIT AND SUBJECTED TO TRESPASSING. THE TRUST HOLDS THE RIGHT TO DENY APPLCATIONS.

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  • INFRINGEMENT

  • Please note that the party that is reserved as a small event (Birthday, Baby Shower, Family Reunion, etc cannot be advertised as a paid event and must follow the guidelines of a Small Event.

    There are certain activities that are NOT permitted when planning a Small Event at Historic Virginia Key Beach Park (HVKBP):

  • NO ADMISSION or TICKET CHARGE FOR YOUR GUESTS TO PARTICIPATE IN THE SMALL EVENT

    NO FOOD OR BEVERAGE SALES ON SITE

    NO MORE THAN 150 PEOPLE AT THE PARTY

    NO EXCESSIVELY LOUD (DJ) MUSIC OR SOUND SYSTEM 

    NO TENT LARGER THAN 10X10 ALLOWED- TWO 10X10 TENTS ARE ALLOWED FOR PAVILION RENTAL

    NO INFRINGEMENT BEYOND YOUR DESIGNATED/RESERVED AREA 

  • If you are having a party and plan to do any of the activities listed above, your event is constituted as a Large Special Event and will need to adhere to the policies and procedures that govern that type of event.

    Small Events or Parties that violate the guidelines that constitute a Small Event at HVKBP could be terminated immediately by Park Staff and if necessary, the Police.

    Please govern yourself accordingly. Thank you. 

  • By signing this form, I * agree to the terms and restrictions placed, on this day of   Pick a Date   for permitted event.

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  • PLEASE READ BEFORE SUBMISSION

    - No Cash Refunds

    - Applications will be processed in the order received during office hours. 

    - Your reservation is NOT confirmed until availability is confirmed and payment is processed.

    - If your preferred date and rental are available, VKBPT will email you from HVKBPReservations@miamigov.com a credit card authorization form for payment. Please make sure your email is correct before submission.

    - Your credit card information is not kept on file for your security. Paying your remaining balance will require an additional verification form that will be emailed.

    Office Hours and Contact: 305-960-4600, 9 a.m. to 5 p.m., Monday - Friday.

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