BCSD Software Request Form

Please use the online forms to request approval for any school/department purchase of technology software, subscriptions, and virtual field trips. Once submitted, the request will be sent to the Technology Services Department and Educational Technology Department for review for network accessibility, bandwidth, licensing, copyright, compatibility, data security & privacy, and any other technical items. (Please allow up to 14 days for processing.) Any questions concerning the approval process should be emailed to Charlotte Waskiewicz.

A Software Request is REQUIRED for payment of:

Software Downloads
Online Subscriptions
Periodicals
Site Licenses
Virtual Field Trips/Conference (Students)
eBooks

PAYMENT OPTIONS

Purchase Orders
Create requisitions after you submit hardware/software request forms and receive approval. If approved to move forward, you will receive an approval email and then you may create your requisition. You will be required to submit the approval email with your requisition attachments.

PCard
If you plan to make a purchase using your PCard, select “PCard” as a method of payment on the hardware/software request form. If approved to move forward, you will receive an approval email and then you may create your requisition. You will be required to submit the approval email with your requisition attachments.

Rostering
Only District-based purchases/agreements will be rostered through Classlink. School-based purchases are managed at the school level in both rostering and technical support. However, we can add a weblink to Classlink for ease of access should it be requested through One to One Plus ticketing system.

IMPORTANT!
Please remember to send the "TECH SPECS" (Requirements) with the form.
Excluding this will delay the approval process. The attached quote is SIGNED by the supervisor (Principal / Department Head).

Software Category:

Name of Software Being Requested (Include Quantities):

Name of Student Virtual Field Trip/Conference Being Requested:

Vendor Name:

Conference/Field Trip Provider:

Total cost of purchase:

If free, submit a ticket in One to One Plus for review.

Method of Payment:

Requested By (Staff Name):

Submitted By (Bookkeeper Name):

Bookkeeper's Email Address:

example@example.com

Principal/Supervisor Name:

School/Location

Purpose/Goal:

General ledger account/ Funding Source:

(Full Account Number REQUIRED)

Who will use the software?:

(Grade level, Department, Student Group, etc.)

Who will be attending?:

(Partcipant(s) Grade level, Student Group, etc.)

How will it be accessed?

What video conference platform will be used?

Other

Link to Software/Conference Website:

Is this a license renewal?:

Does this software require an annual renewal?

Does this software require proprietary hardware?

Example; poster printer, vinyl cutter, assistive technology device, etc.

Does this software require sharing staff, student, and/or family data to the company? This includes names, emails, birthday, or any other personal identifiable information.

Indicate any specific server, memory, storage, or bandwidth requirements for the software:

What is the anticipated instructional outcome?

How will the anticipated instructional outcome be measured?

Explain implementation plan including setup, management, and training:

Understanding

Attach Quote (Must be signed by Principal or DESC Department Supervisor):

Browse Files

Attach Tech Specs (If Applicable):

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