Facility Rental Agreement
The purpose of this agreement is to define the obligations of both parties pertaining to the rental of the facility outlined below.
Contact Name
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First Name
Last Name
Company Name
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Email
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example@example.com
Phone Number
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Area Code
Phone Number
Event Information
Ideal Event Date (to be approved via Chamber Staff)
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Date
Event Start Time
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AM/PM Option
Event End Time
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Event Setup / Your Arrival Time
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Rental Reservation
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$250: Half Day AM (8:00 am - 12:00 pm)
$250: Half Day PM (12:00 pm - 4:00 pm)
$400: Full Day (8:00 am - 4:00 pm)
$75 per Additional Hour Needed
Estimated Guest Count
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Event Purpose:
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Room Set Up Request
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Classroom - 40 ppl max
Closed Square - 28 ppl max
Pods - 45 ppl max
U-Shape - 22 ppl max
Technology Needed - Please select equipment you will need
55" LG TV Screen with HDMI connection
The Owl (360-degree camera used for hybrid meetings)
Up to 3 Portable Whiteboards and Markers
Rental Time
Rental is available in half-day (four-hour) and full-day (eight-hour) increments. The rental hours must be inclusive of time needed for setup and breakdown. An additional $75 will be charged per rental hour before or after business hours (8:00 am - 4:00 pm). Refunds will not be granted for reduced hour usage.
Food and Beverage / Preferred Catering
All food and beverage must be provided by a preferred caterer. Renter is responsible for coordinating food and beverage service with vendor(s) directly. Please inquire for a complete list of preferred caterers.
Cancellation
If a cancellation is received 14 days or more prior to the scheduled function, all payments will be refunded in full. Any cancellations made beyond this date will not be refunded.
Alcohol
Alcoholic beverages are not allowed on premise.
Endorsement
The Michigan West Coast Chamber of Commerce does not endorse or promote the products or services presented by members or external parties renting the facility.
Decorations
The Michigan West Coast Chamber of Commerce does not permit decorations to be affixed to facility walls using tape, staples, nails, or similar method. Use of such materials will result in a fee of $250 plus the cost of cleaning and/or repairs, as applicable.
Force Majeure
Either party will be excused from delays in performing or from its failure to perform hereunder to the extent that such delays or failures result from causes beyond the reasonable control of such party including, but not limited to, acts of God, war or terrorist acts, government regulation or action, disasters, civil disobedience, strikes or threats to strike (except that neither party may terminate the Agreement for strikes or labor disputes involving their own employees or agents), regulations or orders of governmental authorities, power outage, inclement weather (i.e. hurricane, tornado, flood), epidemics (i.e. SARS) or any event not within a party’s reasonable control which make performance excessively difficult, costly or harmful to one or both parties. If a party is unable to perform its obligations under this Agreement due to force majeure event, such party will provide prompt written notice to the other party and may terminate this Agreement without further liability of any nature. All deposits will be refunded within 60 days of the force majeure event.
Liability / Damage
The Michigan West Coast Chamber Chamber of Commerce will not assume responsibility for the damage or loss of any merchandise or articles left in the facility following the rental. Upon conclusion of the event, renter shall promptly return the premises in the same -- if not better -- condition than received. Any damages to facilities will incur additional fees.
Payment
Payment is due in full 14 days prior to the Facility Rental Date. An invoice will be sent at the time of agreement signing. All payments can be made by check or credit card to the West Coast Chamber.
Proof of Insurance
A proof of insurance may be required.
Rental Agreement Signature
By signing below, I agree to the terms and conditions of the facility rental agreement. After review of your rental agreement, an invoice will be sent to you for any payment associated with your rental.
Signature
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