Facility Rental Information
Thank you for your interest in renting our space! The purpose of this form is to define the obligations of both parties pertaining to the rental of the facility. Please note this does not confirm your reservation. A Chamber team member will be in touch after this form is submitted. Thank you!
Contact Name
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First Name
Last Name
Company Name
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Email
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example@example.com
Phone Number
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Area Code
Phone Number
Contact for Rental (if different from above)
First Name
Last Name
Email
example@example.com
Event Information
Ideal Event Date (to be approved via Chamber Staff)
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Month
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Day
Year
Date (Please Note: We are only able to book through June 2025 at this time.)
Rental Time
Rental is available in half day (four-hour) and full day (eight-hour) increments. The rental hours must be inclusive of time needed for setup and breakdown. Events before 8:00 am or after 4:00 pm are subject to staff availability and will be charged an additional $75 per rental hour. Refunds will not be granted for reduced hour usage.
Event Setup / Your Arrival Time
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AM/PM Option
Event Start Time
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Event End Time
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Rental Reservation - Room Selection
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Learning Lab (Max Capacity 45)
Think Tank (Max Capacity 8)
Rental Reservation - Learning Lab
Half Day: $250
Full Day: $400
Additional Hour: $75
Rental Reservation - Think Tank
Half Day: $150
Full Day: $250
Additional Hour: $75
Room Set Up Request - Learning Lab
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Rectangle (max capacity: 16)
U-Shape (max capacity: 22)
Square (max capacity: 28)
Classroom (max capacity: 40)
Pods (max capacity: 45)
Room Set Up Request - Think Tank
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Rectangle (max capacity: 8)
U-Shape (max capacity: 8)
Estimated Guest Count
*
Event Purpose:
*
Technology Needed - Please select equipment you will need
55" LG TV Screen with HDMI connection
The Owl (360-degree camera used for hybrid meetings)
Up to 3 Portable Whiteboards and Markers
Food and Beverage / Preferred Catering
Please choose from our list of preferred caterers for food and beverage service. Renter is responsible for coordinating food and beverage service with vendor(s) directly. Once this form has been submitted, a Chamber team member will share a complete list of preferred caterers with you.
Will your rental include catering?
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Yes
No
Cancellation
If a cancellation is received 14 days or more prior to the scheduled function, all payments will be refunded in full. Any cancellations made beyond this date will not be refunded.
Alcohol
Alcoholic beverages are not allowed on the premises.
Endorsement
The Michigan West Coast Chamber of Commerce does not endorse or promote the products or services presented by members or external parties renting the facility. Therefore, this space is intended for internal meetings or trainings, not outside solicitation or sales.
Decorations
The Michigan West Coast Chamber of Commerce does not permit decorations to be affixed to facility walls using tape, staples, nails, or similar method. Use of such materials will result in a fee of $250 plus the cost of cleaning and/or repairs, as applicable.
Force Majeure
Either party will be excused from delays in performing or from its failure to perform hereunder to the extent that such delays or failures result from causes beyond the reasonable control of such party including, but not limited to, acts of God, war or terrorist acts, government regulation or action, disasters, civil disobedience, strikes or threats to strike (except that neither party may terminate the Agreement for strikes or labor disputes involving their own employees or agents), regulations or orders of governmental authorities, power outage, inclement weather (i.e. hurricane, tornado, flood), epidemics (i.e. SARS) or any event not within a party’s reasonable control which make performance excessively difficult, costly or harmful to one or both parties. If a party is unable to perform its obligations under this Agreement due to force majeure event, such party will provide prompt written notice to the other party and may terminate this Agreement without further liability of any nature. All deposits will be refunded within 60 days of the force majeure event.
Liability / Damage
The Michigan West Coast Chamber Chamber of Commerce will not assume responsibility for the damage or loss of any merchandise or articles left in the facility following the rental. Upon conclusion of the event, renter shall promptly return the premises in the same -- if not better -- condition than received. Any damages to facilities will incur additional fees.
Payment
Payment is due in full 14 days prior to the Facility Rental Date. An invoice will be sent at the time of agreement signing. All payments can be made by check or credit card to the West Coast Chamber.
Proof of Insurance
A proof of insurance may be required.
Rental Agreement Signature
By signing below, I agree to the terms and conditions of the facility rental agreement. After review of your rental agreement, an invoice will be sent to you for any payment associated with your rental.
Signature
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Submit
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