'Outsourced Finance Management' Questionnaire

'Outsourced Finance Management' Questionnaire

Please answer the following questions as it pertains to your business and individual needs. This form is fully-optimized, which means, depending on your answer, more questions may appear to meet your specific needs.
TBC Internal Marketing
How did you hear about TBC? Check all that apply.*

ReferralFacebookGoogleInstagramLinkedInSnapchat
Referral Name or Business Name
Promo Code (if applicable)
Ownership Information
Are you interested in Business or Individual services?*

Business - Bookkeeping, payroll, business taxes, etc.Individual - Tax Preparation ONLYBoth
Individual/Owner*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email Address*
example@example.com
Home/Business Address*

Street Address

Street Address Line 2

CityState

Zip Code
Official Company Name (if applicable)
Years in service
Fiscal Year-end date

12/31 - most commonOther
Which business entity type is your business?

Sole ProprietorPartnershipLLCC-CorpS-CorpNon-profitMultiple
How did you elect your LLC to be taxed?

Disregarded Entity (basic LLC)C-Corp (must provide 8832 documents)S-Corp (must provide 2553 documents)Unsure
Did earn 501(c)3 status?

YesNoNeed assistance with earning 501(c)3 status?
Our Services
Tasks Needed. Check all that apply.

Bookkeeping - Recording and organizing all the businesses transactions that have occurred in the course of the business.Standard Financial Statements - As part of our Professional Accounting Services, we will prepare a standard set of financial statements for your organization. These reports include: Balance Sheet, Profit & Loss Statement, and Statement of Cash Flows.Advanced Financial Statements - This package includes our Standard Financial Statements + Creditors reports and Debitors ReportPayroll - Is the function of a business paying its employees. It includes distributing money in the form of checks and direct deposits. It also includes keeping records on those payments and paying taxes on behalf of those employees. Payroll is used at the end of the fiscal year to assess annual employee wages.Payroll Taxes - Taxes imposed on employers or employees, and are usually calculated as a percentage of the salaries that employers pay their staff. Payroll taxes generally fall into two categories: deductions from an employee's wages, and taxes paid by the employer based on the employee's wages. Taxes paid include: Federal income, Social Security (employer and employee), Medicare (employer and employee), and Federal unemploymentFixed Assets Management - The role of fixed asset manager is to analyze and report on these fixed assets. This work includes: recording the cost of tangible and intangible fixed assets, tracking existing fixed assets, calculating and recording depreciation and amortization, assessing and accounting for impairments, accounting for the disposal of fixed assets whether through a sale or at the end of their useful life.Sales Tax - A sales tax is a tax paid to a governing body for the sales of certain goods and services. Usually laws allow the seller to collect funds for the tax from the consumer at the point of purchase.Quarterly Estimated Tax Payments - Taxes paid every quarter to the IRS by those who are self-employed or those who do not have withholding tax taken.Tax Preparation Service - Preparation, calculation and filing of income tax return on behalf of individuals and businesses.Tax Planning - FREE consultation aimed at saving you money on your tax bill and building wealth.
Bookkeeping
Cash-Basis - Is a method of accounting where revenues are recognized when cash is received, and expenses when they are paid. This method does not recognize accounts receivable or accounts payable.

Accural-Basis - Is a method of accounting where revenues and expenses are recorded when they are earned, regardless of when the money is actually received or paid. For example, you would record revenue when a project is complete, rather than when you get paid. This method is more commonly used than the cash method.
How do you want to track your books?

Cash-Basis OnlyAccural-Basis OnlyUnsure
Are you currently using a bookkeeping software?

YesNo
What software do you use?
What is your estimated average number of transactions per month? (Previous 6 month average)

1 - 2021 - 4041 - 6061 - 8081 - 100101 - 120121 - 140141 - 160161 - 180181 - 200201 - 220221 - 240241 - 260261 - 280281 - 300300+
***Gathering your Transaction Documentation (bills, receipts, bank statements, loan documents, etc.)***

TBC offers two options for collecting/gathering your Transaction Documentation:

- My company will upload: With this option, you (and/or any other member(s) of your team that you designate) will be responsible for uploading your documents to your company's personal Google Drive.

- TBC Pickup: With this option, we will pick up your documents on a weekly, biweekly, or monthly basis, whichever you choose. Note: There is an additional charge as we would need to scan and upload your documents to your Google Drive.
Which option works best for you as it relates to collecting Transaction Documentation?

My company will uploadTBC Pickup
Do you receive payments through merchant accounts? (Ex: PayPal, Square, Clover, etc.)

YesNo
How many different merchant accounts deposit into your bank/credit accounts?
What is your estimated Annual Revenue range?

New business0 - $30k$31k - $70k$71k - $125k$126k - $250k$251k - $500k$501k - $1m$1.1m - $2m$2.1m - $4m$4.1m - $6.5m$6.6m - $10m$10.1m - $15m$15.1m - $20m
How many bank/credit card accounts need to be reconciled monthly?*
Do you track or want to track income and expenses by a specific segment/location/division of your business?

YesNo
Do you track or want to track all direct expenses related to a customer job?

YesNo
How often do you need to review financial reports (and feel a high level of confidence that the numbers are as accurate as possible; including: bank and credit card accounts reconciled, customer and vendor balances accurate, and/or inventory valuation is accurate)? Understand the more frequently you need this, the more the cost will increase.

DailyWeeklyBiweeklyMonthlyQuarterly
Do you have a Budget? If so, how often do you Monitor Actual vs. Budget Reports?

No BudgetDailyWeeklyBiweeklyMonthlyQuarterlyAnnually
Payroll
What is your method or desired method for paying yourself?*

PayrollOwner DrawsDividendsUnsure at this time
Are you currently using a payroll software?

YesNo
What software do you use?
Type of persons on payroll. Select all that apply.

EmployeesSubcontractorsMyself
How many employees & subcontractors do you have? (including yourself)
How often do you pay yourself, employees and contractors? Understand the more frequently you need this, the more the cost will increase.

WeeklyBiweeklySemi-monthlyMonthlyOther
How often are you required to make your Payroll Tax payments? Understand the more frequently you need this, the more the cost will increase.

QuarterlyAnnuallyUnsure
Fixed Asset
Does company have a Fixed Asset policy?

YesNoUnsure
Which depreciation method does your company use?

Straight-lineDouble declining balanceUnits of productionSum of years digitsUnsure
Which type of Fixed Assets does your company currently own and/or planning to purchase this Fiscal Year?

BuildingsComputer EquipmentFurnitureLandMachineryVehicles
Sales Tax
How often are you required to pay Sales Tax? Understand the more frequently you need this, the more the cost will increase.

MonthlyQuarterlyAnnuallyUnsure
Do you pay Sales Tax in multiple states?

YesNo
List the states you are required to pay Sales Tax in.
Quarterly Estimated Tax Payment
Let's ensure that you actually are required to make Quarterly Estimated Tax Payments. Select all statements that are TRUE.

You had no tax liability for the prior yearYou were a US citizen or resident the entire yearYour prior tax year covered a 12-month period
Tax Preparation
What is your filing status?

SingleMarried filing jointlyMarried filing separatelyHead of HouseholdQualifying widow(er)
***Head of Household qualficiations. Must meet all 3 qualifications***
- You are unmarried or considered unmarried on the last day of the year.
- You paid more than half the cost of keeping up a home for the year.
- Qualifying person lived with you in the home for more than half the year (except for temporary absences, such as school). However, if the qualifying person is your dependent parent, he or she doesn't have to live with you.
***IF filing jointly, please include spouses information in all answers***
Spouse's Name

First NameLast Name
Phone Number
Please enter a valid phone number.
Email
example@example.com
Which type of dependents do you have?

Qualfiying child(ren)Qualifying relative(s)None
How many Qualifying children do you have?
How many Qualifying relatives do you have?
Are you current with your tax returns or will you be needed catch-up from previous years?

CurrentNeed to Catch-up
Which years do you need to catch up on?

2022202120202019201820172016Other
Do you need to amend a previous year?

YesNoWould like to review a previous year for possible amendment
Which years do you need to amend or review for possible amendment?

2022202120202019201820172016Other
What type of income(s) was/were earned for the calendar year?

Alimony receivedDividend Income (1099-DIV)Income from Inheritance (Estates and Trusts)Non-Employee Compensation (1099s)Partnership Income (Schedule K-1 - 1065)Corporation Income (Schedule K-1 - 1120S)Profit from Sale of HomeProfit or Loss from Business (Schedule C)Profit or Loss from Farming (Schedule F)Rental property income (Schedule E)Wage from any employer (W-2)No income
How many W-2s did you earn?
How many 1099 did you earn?
In the last 5 years, how many years did you live in the home as your primary residence?

012+
Did your proceeds from sale of the home exceed $250,000 (single filers) or $500,000 (married filers)?

YesNo
Congratulations!!! Because lived in your home for 2 or more of the last 5 years AND you proceeds from sell did not exceed the limit for your filing status, you do not have to claim the income on your taxes!!!
What type of deductible expenditures were incurred in the calendar year?

Casualty and theft lossesCharitable ContributionsChild care expensesCollege expensesCollege Savings Plan contributions (529 account)Dependent Care Flexible Spending Account (DCFSA)Energy-saving home improvementFlexible Spending Account (FSA)Health Savings Account (HSA)Home-equity loan or line of credit interestLong-term care premiumsMileage ReimbursementMortgage Interest (1098)Taxes Paid (personal property and local)Rental property expensesRetirement ContributionsUnreimbursed job-related expenses and certain miscellaneous deductionsUnreimbursed medical and dental expensesNo expenses
For 2023, the Standard Deduction is as follows:
- Single or Married filing separately - $13,850
- Married filing jointly & surviving spouses - $27,700
- Head of Household - $20,800
Do you anticipate total deductible expenditures to exceed the amount indicated above based on your respective filing status? (IF you are a Business Owner, do NOT include those expenses in your estimate)

YesNo
Did you (or spouse) work from home?

YesNo
*** If you ONLY received W2 income, you do NOT qualify. Must have self-employment income (1099NEC earnings/Profit or Loss from Business).

HEADS UP! Because you have indicated that you worked from, you will need to provided us with the square footage of your entire home, and the square footage of just your home office space when it comes time to file your return.
Do not confuse our Tax Preparation service with our Tax Planning service!

Tax Planning is the PROACTIVE process of analyzing one's past, present and future financial situation to ensure that all elements of their portfolio work together to LEGALLY create the lowest tax bill possible. A Tax Plan should be an essential part of an individual investor or company's financial plan. Tax Preparation is a retroactive task done to ensure you are in compliance with federal and state laws and guidelines.
Are you interested in ensuring you are paying the least amount in taxing as possible OR would you like to continue overpaying the IRS every year?

Reduce my tax bill as much as possible!!!Meh, I'll keep paying the IRS however much they would like
Conclusion
Any additional information you would like to share about your business or pain points you would like us to be aware about, add here and use as much space as you need...
Attachments - Please include any attachments (e.g., EIN, Bank statements, receipts, invoices, logo, mission statement, annual report, etc.) that would help us better understand your company's needs, if you wish.

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'Outsourced Finance Management' Questionnaire

TBC Internal Marketing

Ownership Information

Our Services

Bookkeeping

Payroll

Fixed Asset

Sales Tax

Quarterly Estimated Tax Payment

Tax Preparation

Do not confuse our Tax Preparation service with our Tax Planning service!

Conclusion