Clearcreek Township Park Facility Reservations

To complete this application, you must attach the policy declaration page from either your homeowner's or renter's insurance policy, showing your personal liability amount. You will want to have this file ready on your computer or device to complete this form. 

We need 3 BUSINESS days notice in order to reserve a shelter.

General Reservation Procedures
Clearcreek Township has three shelters available to reserve from April through October. Clearcreek Township will begin accepting applications for reservations from Township and Springboro residents on the first Monday of March each year. Non-residents may begin reserving shelters on the third Monday of March each year.

• Applicants making reservations must be at least (21) years of age and must be present during the event. 
• The park is open from 7:00 a.m. to 10:00 p.m. Your shelter rental is for the entire day.
• Reservations are available on a first come, first served basis. Your reservation is not confirmed until it has been reviewed and approved. You will receive written confirmation by e-mail of your reservation date. 
• A “Shelter Reserved” sign with the reserving party’s name will be placed in a conspicuous place at each shelter prior to the reservation date. Bring your confirmation with you on the day of your event.  If a conflict cannot be resolved, the Park Superintendent should be contacted at (937) 748-1267 Monday - Friday, 8:00 a.m. - 3:00 p.m. or the Clearcreek Township Police Department at (513) 695-2525 after 3:00 p.m. and on weekends.
• General clean up is the responsibility of the applicant. Trash cans are to be emptied and new liners (45 gallon or larger bags) put in the cans at the end of your event. The Township tries to leave extra bags on the cans, but this is not guaranteed. Full trash bags may be placed in the large green park dumpster in the north parking lot. 
• Bounce houses or other inflatable play equipment are EXPRESSLY PROHIBITED in the park or as part of any shelter rental.
• No decorations or other items may be affixed to any part of any facility or park amenities with nails, staples, etc. Tape or Command type hooks are permitted and must be removed after use of the shelter. 
• No glass containers.
• Alcohol possession and consumption are PROHIBITED in all areas of Patricia Allyn Park.
• Permission to use the parks will be granted only where the function can be reasonably accommodated by the park system, and such use will not uduly interfere with the rights of the general public, other permitted users or park programs, and will not present a clear and present danger to the public health and safety of the community. 
• The granting of a permit is not to be construed as an endorsement by the Board, of the subject matters discussed, the opinion expressed, nor the organization sponsoring the function. 
• Clearcreek Township will not assume responsibility for lost or damaged property.

Special Use Permits

A Special Use Permit is required to reserve space for reasons not normally permitted or events needing equipment or materials not normally permitted. For example:

• Groups of more than 100 participants require a Special Use Permit from the Park Superintendent.
• Use of amplification systems requires a Special Use Permit from the Parks Superintendent. A request to use amplification equipment must be included with rental application.
• Any electrical, motorized equipment or temporary structures brought into Patricia Allyn Park must be authorized by a Special Use Permit issued by the Park Superintendent. This includes any tents larger than 10’X10’, pig roasters, generators, etc.

Please note that special use permits may incur a fee, to be determined. 

We agree to hold harmless Clearcreek Township, Warren County, Ohio, elected and appointed officials, employees, and agents of Clearcreek Township; and assume responsibility for, and defend at our/my own expense, all claims for damage to property and persons, including medical expenses, for injuries incurred and arising from or incidental to the use of the facility involved. Clearcreek Township assumes no obligation or responsibility in connection with said use of facility. We/I further agree to assume all cost of damage to the parks/buildings/grounds/or contents during the period authorized and all results of said use of facility and/or contents. We/I further agree to adhere to the statement of policy, rental procedures and the attached permit terms and conditions. CANCELLATION CLAUSE: Clearcreek Township reserves the right to cancel this permit at any time for any reason.