Parks & Recreation - Park Special Use Application

Park Special Use Application

Parks and Recreation
Individuals or groups looking to reserve multiple park ramadas, open space fields, and linear trails are required to submit a completed Park Special Use Application at least 30 days prior to the event date.
If the event is estimated to be 500 or more people including spectators, a Special Events Application must be completed online at : www.glendaleaz.com/specialeventsapplication
Completion of this application does not automatically grant approval of the event. Please complete this application at least 30 days before the event is scheduled. Applications will be processed up to 1 year from event date.
Applicant Name: *

First NameLast Name
Organization Name: *
Complete Address: *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Applicant Email: *
Applicant Phone: *
Event Information
Event Name: *
Event Purpose: *
Event Start Date: *

MonthDayYear
Event End Date:*

MonthDayYear
Date
Alternative Dates:(if original dates not available)
Event Set Up Start: *

AM/PM Option
Event Start Time: *

AM/PM Option
Event End Time: *

AM/PM Option
Event Clean Up Ending: *

AM/PM Option
Is this a fundraising event?*

Yes - If marked yes, non-profit status documentation is required.No
Will you be charging an entrance fee for your event?:*

YesNo
Estimated Total Number of Attendees: *
Please provide the name of the park(s) you are interested in: *
Please attach a site map with all event details below.
Park Amenity Type Interested In: (Select all that apply)*

RamadasBall FieldOpen Space
Park Amenity Details: (Provide Ramada/Ball Field Assigned Numbers) *
Event Description (please be specific): *
Site Map Upload

Cancelof
Include Additional Required Documentation:

Cancelof
Please answer the following:
Are you requesting approval to consume beer at the event?*

Yes - One beer permit is required for every 50 attendees.No
Are you requesting approval to sell beer at the event?*

Yes - A Liquor License must be submitted the Glendale Tax & Licenses Department.No
Professional Video or/and Filming:*

Yes - A signed agreement along with a Certificate of Insurance listing the city as additionally insured must be received for event approval.No
Vendors (All vendors are required to have a State Sales Tax License that lists the City of Glendale):*

Food TrucksMerchandiseFood VendorsDoes Not Apply
Tables, Chairs, & Canopies (please select all that apply):*

TablesChairsCanopies - no staking is permittedDoes Not Apply
Generator(s):*

Yes - Generators that are 19KW and above will require an additional permits with additional fees.No
Sporting/Running Events:*

Yes - Only non-spray chalk, A-frames or cones can be used to mark fields and pathways.No
Inflatables/Rides/Climbing Walls:*

Yes - A special use fee will be applied. A Certificate of Liability Insurance listing the City of Glendale as additionally insured from the company is required.No
Music/Amplified Sound (Amplified sound fee will be applied. Amplified sound is restricted to the hours of 8am to 7pm, Sunday through Friday & 8am to 10pm on Saturdays. - All Ramada's must be rented at the requested site to be allowed to have amplified sound):*

Portable sound - including microphones, speakers, radioDJBandDoes Not Apply
Portable Restrooms:*

YesNo - Applicant may be required to provide portable restrooms. If required, applicant is responsible for the restrooms for the duration they are onsite, which can be no longer than 48 hours after the event concludes.
Signage/Banners:*

Yes - Signs, banners, and other decorations can only be hung with blue painters tape to attach. Decorations on trees and staking into the ground is not permitted.No
Please provide any additional details not already covered:
Additional Guidelines (please initial each section)
* - All events are subject to fees. Fees vary depending on the size, scope and location of the event. Fees must be paid when event has been approved.
* - Events in Neighborhood Parks and Community Parks are approved on a very limited basis due to inadequate parking and restrooms facilities required for a large event. Only HOA and neighborhood specific events may be permitted in these parks.
* - Only parking lots may be used for loading and unloading. Vehicles may not be driven on or parked in turf areas, sidewalks, service driveways or emergency zones.
* - Liability insurance in the amount of $1 million is generally required for events in parks. Proof of insurance will need to be submitted if requested.
* - The user must leave the park in a clean and neat condition. If it is necessary for the city to provide cleaning services following the event, the user will be charged an hourly cleaning fee. Due to event size, a cleaning/damage refundable deposit may be required in advance.
* - If rentals under this Agreement are prevented or interfered with by weather or other circumstances that make it impractical or unfeasible to conduct or finish the event, the City of Glendale will not have obligation to the applicant.
* - User agrees to indemnify, defend and save harmless the city, its agents, officers and employees from and against any accident, injury, including death, and/or loss or property, or damage to neighboring property. Failure to comply with park regulations may forfeit the right to use city facilities in the future. Permits are revocable at any time for violation of rule, ordinance or state law.
Signature*

Clear
Date*

MonthDayYear
Date
Should be Empty:

Park Special Use Application

Event Information

Please answer the following:

Additional Guidelines (please initial each section)