Round Rock Diwali Festival

Saturday, October 24, 2026 · 2 PM to 10 PM
Centennial Plaza, 301 W Bagdad Ave, Round Rock, TX 78664

 Admission and parking is free for public

Please read before submitting your application.

SPACE & SETUP
- You are paying for space only. We do not provide tent, tables, chairs, canopy, or any display items — bring everything you need.
- Electrical outlets are available on a shared basis. Bring your own extension cords. No flood lights or halogen lights permitted.
- Booth location is assigned by organizers based on size, product type, electrical needs, and spacing. You do not choose your spot.
- Space is not reserved until payment is received.

BOOTH SIZES & PRICING
- 6 ft space — Zone 1: $150 · Zone 2: $125 (You bring one table only, no tent)
- 12 ft space — Zone 1: $300 · Zone 2: $250
- Need more room to display? Choose 12 ft. We enforce spacing strictly

FOOD VENDORS

• All food vendors must have a Williamson County Temporary Food Permit. This applies even if you are an established restaurant. No exceptions.
• Get your permit at: www.wcchd.org/healthy_spaces/applyforapermit.php
• Organizers have exclusivity on water, soda, tea, coffee and drinks. Food vendors may not sell beverages unless specifically approved.
• You need to follow all safety protocols as establshed by law, including keeping fire extinguisher on tent.
• Exclusivity: Nivi Icecreams has exlusivitiy for Ice Creams. No other vendor can sell Ice Creams. 

WHAT YOU CAN SELL
- Sell only what you listed in this application.
- This is a family event — no adult-only products permitted.
- No alcohol sales.
- No raffles without prior written approval from organizers.
- No sharing, subletting, or transferring your space to others.

SALES TAX
- You are responsible for collecting and remitting Texas sales tax.
- Display your sales tax permit at your booth.

PAYMENT
- We accept Zelle, Venmo, PayPal (+4%), Credit Card (+4%), or Cash.
- We will contact you with payment details after receiving your form.

CANCELLATION & REFUNDS
- No refunds if you are unable to attend, for any reason.
- If the event is cancelled by organizers, minimum 50% refund (less processing fees). There is no rain date.
- Weather decisions are made in consultation with the City of Round Rock.

LIABILITY & AGREEMENT

By submitting this form, you agree to the following:

You participate as an independent contractor and at your own risk. The RR Diwali Festival organizers and the City of Round Rock are not liable for any injury, illness, property loss, theft, or damage before, during, or after the event. You agree to indemnify and hold harmless the organizers from any claims arising from your participation.

You are responsible for complying with all City of Round Rock, Williamson County, and State of Texas laws, rules, and regulations. You grant organizers permission to photograph and record video of your booth for promotional purposes.

Organizers reserve the right to refuse or remove any vendor at any time, and to update these rules with due notice.

The signatory confirms they are 18 or older and authorized to bind the vendor to this agreement.

 

BOOTH SELECTION and SIGNATURE

The RR Diwali Festival organizers reserve the right, in their sole and absolute discretion, to select the vendors for the RR Diwali Festival.
I understand: a) there is no assurance that I will be assigned a booth at The RR Diwali Festival. b). If I do not pay the applicable fees in full by their due date, I will not be permitted to be a vendor at the RR Diwali Festival c). If I am unable to attend RR Diwali Festival I will I will forfeit any fees I have paid. There will be no refunds. 

I have read, understand and agree to all the rules, policies, guidelines, information and stipulations, including the guidelines of the Round Rock Parks and Recreation Division, regarding participation in the RR Diwali Festival. Without limiting the generality of the foregoing, by signing and submitting the application, I acknowledge that I agree to comply with, and shall be bound by the terms and conditions of RR Diwali Festival Vendor application.