Lay Clearance for Ministry Request Form

For Parish Admin Use Only

This form provides you with the facility of emailing a request to a parish lay member to submit a Clearance for Ministry Application with their conducted ministries prefilled out by you.

You can enter their:
- Reason for their application
- Name
- Email
- Parish
- Ministries Conducted
No Email? No Problem!

If your member does not have an email address, you may use the email address of the person who will assist them in filling out the form. This might be a parish cleric, a parish Safe Church Officer, etc. When they assist the person making their application, they can use the link in the sent email to start the application.
Application Type
Member Type

Layperson
Layperson Application Purpose*

Renewing a Clearance for MinistryApplying for a Clearance for Ministry for the first timeDirected to apply for a Clearance for Ministry by the Diocesan Safe Church Officer or Director of Professional Standards
Members Information
First Name*
Surname*
Destination Email Address*

The member's email addressThe email address of the person assisting the member
Member's Email*
example@example.com
Assistant's Email*
example@example.com
Recipient's Email*
Calculated from he above two fields
Parish Email*
Parish Priest or Safe Church Officer
Member's Ministry Profile

Layperson
Parish*
The parish or location where they are engaged in their primary ministry.
Instruction:

Please select all of the ministries your member is conducting. You must select at least one ministry.

Please note the non-governance ministries (i.e elected or appointed members of parish council) must be approved to conduct their ministries by their parish council.
Frequently Asked Question:

Q: Do servers or organists need a Clearance for Ministry if there are no children in the sanctuary?

A: Servers, organists, musicians and choir members only need a Clearance for Ministry if children are involved in the liturgical ministry of their church on a regular basis.
Group A: Special Screening Categories

A1: Seeker (layperson exploring ordination)A2: Ordination Candidate (to deacon)A3: Registrar, Diocesan Safe Church Officer or Director of Professional Standards
Group B: Church Governance & Administration

B1: Churchwarden or a member of a parish councilB2: Parish Safe Church OfficerB3: Parish treasurer or secretary (to parish council)B4: Member of Bishop-in-Council & Director of Ballarat Anglican Diocese CorporationB5: Member of Synod (Diocese of Ballarat)B6: Member of General Synod (Anglican Church of Australia)B7: Lay member of the Cathedral ChapterB8: Persons with Team Leader and above access level on the Child Safe Safety Management Online systemB9: Any salaried or otherwise remunerated layperson who does not engage in 'child-related' work
Group C: Ministries involving Children & Young People

C1: Head Server, Serving Team coordinator, Verger or Master of Ceremonies.C2: A server where children participate in the liturgical, musical or choral ministries of in that church.C3: Musician (including organists) or vocalist where children participate in the liturgical, musical or coral ministries of in that church.C4: Music director or coordinator where children participate in the liturgical, musical or coral ministries of in that church.C5: Small group leader where children who are not accompanied by their parent/guardian are present.C6: Playgroup or Crèche coordinatorC7: Playgroup or Crèche worker except for parents/guardians where their children are actively presentC8: Any salaried or otherwise remunerated layperson who is engaged in 'child-related' workC9: Volunteer engaged in 'child-related' work not described in other categories.
Group D: Liturgical & Community Ministries

D1: A person authorised to conduct a Divine Liturgy (Service of the Word)D2: A person authorised to conduct a Divine Liturgy (Service of the Word with Communion by Extension)D3: A person authorised to prepare and preach sermons during Divine LiturgyD4: A person authorised to administer Holy Communion during Divine Liturgy (Eucharistic Assistant)D5: A person authorised to administer Holy Communion in a home, health or aged care facilityD6: A person engaged in an evangelism or outreach programD7: A person engaged in a parish run emergency relief program*D8: Home/hospital/aged care pastoral care coordinator or visitorD9: Op shop coordinator or convenerD10: A bus driver of children or elderlyD11: Community meals coordinator or worker
Application Submission
Thank you

By pressing the submit button, the member (or the person assisting the member) will be emailed a request to complete a Clearance for Ministry application process. A two-week due date will be calculated.
Date of request

DayMonthYear
Date
Application Due

DayMonthYear
Date
Sender
Prefilled

Yes
Should be Empty:

For Parish Admin Use Only

Application Type

Members Information

Member's Ministry Profile

Instruction:

Frequently Asked Question:

Application Submission