Event / Room Request Form

Please complete this form to request an event or room reservation.

1. The completion of this form is an inquiry only and does not guarantee your event or room reservation will be approved or has been approved. Confirmation will come separately once all paperwork is completed.

2. The completion of this form will not hold the date requested on our calendar until approved and confirmed. You will be contacted by someone from our staff about your request within three (3) business days.

3. All facility requests must be made at least two weeks in advance of the event date.

4. All Saturday events on campus (including Weddings) must be completed and the campus vacated no later than 6:00pm, including clean-up.

5. Holidays and weekends are subject to staffing availability and may incur additional fees.

6. We do not schedule non-ministry events on Sundays or Wednesdays due to church activities.

Thank you.

Cartersville First Baptist Church
I understand that my event will not be fully approved and placed on the calendar until I agree to all facility use policies, including that I will not use the facilities for purposes that contradict Cartersville First Baptist Church beliefs.*

YesNo
Today's Date*

MonthDayYear
Date
Event (Name)*
Event Type - WEDDING NOTE: Wedding, Reception, Rehearsal are all separate events and need a separate Event/Room Request form completed for each one.*

CFBC Internal Ministry Meeting/EventExternal Group/Organization MeetingFuneral / Celebration of Life / Memorial ServiceGraduationParty (Birthday / Anniversary / Retirement / Etc.)WeddingReception (Wedding Only) Must complete separate Event Request FormRehearsal (Wedding only) Must complete separate Event Request FormRehearsal Meal on campus (Wedding only) Must complete separate Event Request FormOther
Description of Event
Event Contact (person in charge of logistics of event)*
Are you a member of Cartersville First Baptist Church*

YesNo
E-mail Address*
example@example.com
Contact Number*
Proposed Day of week*
Sunday, Monday, Tuesday, etc.
Proposed Event Date*

MonthDayYear
Date
Proposed Time of Event*
Is this a CFBC event - Ministry Team, Standing Committee, Elders, Deacons, Preschool, Kids, Students, Adults, etc.?

Ministry TeamStanding Committee (Finance, Personnel, Bylaws, Nominating)EldersDeaconsPreschool Ministry (Birth - PreK)Kids Ministry (Grades K - 5)Student Ministry (Grades 6 - 12)Adults Ministry - Sunday SchoolOther
Room(s) Requested
Ex: Worship Center, Lottie Moon Chapel, Large/Medium/Small Room
Will this event be off campus?
Yes or No / Location of event off campus
Doors Open
Time - Ex: 10:00am
Doors Closed
Time - EX: 12:00pm
Number of Attendees
# of individuals attending event - approximate if necessary
FACILITY SET-UP

Please provide the following information regarding facility set-up for your request.

We do not provide table coverings.

The Treehouse is designed as a play area. We do not set up round tables and seating in the Treehouse. Food may be served outside.
Number of Chairs - We do not set up extra chairs in The Treehouse
Round Tables - We do not set up round tables & seating in the Treehouse
# of tables needed - EX: 60 inch table with 6/8 chairs each - see not above regarding The Treehouse
Rectangle Tables - Only 2 rectangle tables are provided for The Treehouse
# of tables needed - Ex: 8ft table or 6ft table - see note above regarding The Treehouse
Special Requests and Instructions
If you are an INTERNAL Ministry and would like to request table coverings, please include details here.
TECHNICAL NEEDS

Our Creative Arts Director will contact you for more details if/when your event is approved. Please note additional fees will be incurred depending on your tech needs.

EXTERNAL (non-CFBC ministry event)

If your event includes Tech and has any screen content, music, pictures, presentation, etc., we require those items to be given to our Technical Department NO LATER than 2 business days (48 hours) prior to the event. We cannot accept media received after this deadline. CDs or DVDs are not accepted. All information must be presented in one of the following media formats: flash drive, via email, embed code, or shareable file such as DropBox. Pictures must be in .jpg form. Presentations should be in PowerPoint format. We do not create presentations.

INTERNAL (CFBC ministry event)

Please complete the Event Promotion Request on the website - front page, bottom right, under the FORMS tab. This form is to be filled out no later than 5 weeks prior to your event so that your event can be promoted for at least 3 weeks. If you are filling out this form less than 5 weeks prior to your event, some promotion options may not be available.

Not all requests can be fulfilled and will be done so at the discretion of the communications team.

(Promotion only offered for internal CFBC events/needs)
Do you need Tech for the event?

Yes, I need TechNo, I do not need Tech
Will you be using the stage?
Yes or No
Do you have any musicians performing?
Yes or No
Will you need to use a podium?
Yes or No
How many microphones will be needed?
Handheld Mics
# of handheld microphones
Lapel Mics
# of lapel microphones
Podium Mics
# of podium microphones
Do you have a Presentation/Slideshow?
Yes or No
Do you need videos to be played?
Yes or No
Any Additional Tech. Information: Stage Sets, Guest Speaker, Special Requests, etc.
Stage Sets, Guest Speaker, Special Requests, etc.
INTERNAL CHURCH EVENTS ONLY - KITCHEN/FOOD

Please provide the following information regarding kitchen use/food requests for your event.

PLEASE NOTE - CFBC Ministry Teams - If you need food for your event, please make arrangements with the Church Hostess directly. Completing this form allows us to prepare the setup needs for your event. We do not make kitchen/food preparation arrangements using this form.
Will you need access to the kitchen? If "Yes" a Church Hostess is required to be onsite.
Yes or No - EX: I will need Ice from the kitchen.
Will you have food at the event? If yes, who will be catering the event?
Yes or No - If YES, name of person/business catering
INTERNAL CHURCH EVENTS ONLY - CHILDCARE RESERVATIONS

Only available for INTERNAL church events at Cartersville First Baptist Church
PAID Child Care Requested? INTERNAL ONLY - If childcare is needed, please communicate your request and needs to the Preschool Department.
Yes or No - only available for CFBC events
Will you provide the RSVP for childcare needs on your event registration?
Reservations needed for all childcare needs!
Preschool ages (Birth – Pre-K)
# Birth - PreK
Kids Ministry ages (K – 5th Grade)
# K - 5th grade
Ministry Budget to be charged for childcare
PLEASE PROVIDE APPROPRIATE MINISTRY: EX: Marriage & More, Women's Ministry, Men's Ministry -
INTERNAL – If you need event promotion, please complete the Event Promotion Request form for the Creative Arts Department.

Event Promotion Request form can be found on the front page of the website.
INTERNAL – COMPLETED BY DIRECTOR OF OPERATIONS ONLY
Discussed in All Staff Meeting?
Yes or No - date discussed
Added to Elexio Calendar?
Yes or No
Kitchen Team Notified?
Yes or No - date notified
Tech Team Notified?
Yes or No - date notified
Set Up Team Notified?
Yes or No - date notified
Security Team Notified?
Yes or No - date notified
Cleaning Service Notifed?
Yes or No - date notified
Deposit Received?
How much received - date received
Received Full Payment?
Date paid in full
Miscellaneous Information:
Should be Empty:

INTERNAL CHURCH EVENTS ONLY - CHILDCARE RESERVATIONS

INTERNAL – If you need event promotion, please complete the Event Promotion Request form for the Creative Arts Department.

INTERNAL – COMPLETED BY DIRECTOR OF OPERATIONS ONLY