2021 La Mesa Oktoberfest Terms and Conditions
1. Booth location to be determined by McFarlane Promotions, Inc.
2. Check in time begins Friday, October 1 at 12:00 pm and Vendors must be completely set up by 2:00 pm for the Fire Marshall inspection.
3. Vendors are required to be open for all event hours as stated at the top of this application. CLOSING BEFORE THE END OF EVENT OR STAYING OPEN AFTER EVENT IS STRICTLY PROHIBITED AND IS GROUNDS FOR EXCLUSION FROM PARTICIPATION AT FUTURE EVENTS.
4. All Vendors must use booths provided. No other booths / set-ups are allowed without prior approval of McFarlane Promotions.
5. All business and other activity, for which the Vendor has rented space, must be conducted within the designated booth space only! No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the festival grounds. Vendors are required to conduct business within the perimeter of their 10x10 space. No product, equipment, or activities are permitted outside their footprint. Extra space may be purchased in advanced.
6. Vendors must post prices in a legible manner and in a visible space within their booth.
7. The sale of alcoholic beverages of any kind is strictly prohibited. Additionally, due to sponsorship and contractual arrangements, only sponsor related water & beverages will be allowed to be sold. Any failure to comply with these beverage rules may result in expulsion from the event.
8. Consumption of alcoholic beverages by Vendor, volunteers or employees of Vendors at their booth is prohibited.
9. Vendors must provide trash receptacles for waste generated by their booth. Improper trash disposal is grounds for exclusion from participation at future events.
10. Vendors are required to obtain and display all necessary permits and / or licenses. McFarlane Promotions and the Gaslamp Quarter Historical Foundation are not liable and will not refund any fees or deposits.
11. Each Vendor will be responsible for all of his / her own merchandise or equipment. McFarlane Promotions, Inc. and the La Mesa Village association will not be liable for any lost, stolen or misplaced merchandise or equipment at the event.
12. POWER: Per City regulations, vendors are not permitted to supply their own power. Power is available for purchase on this application for $190 for 20 amps. Power must be ordered at least one week in advance through Ed Decker, and you must bring at least a 50-foot extension cord to access it. If you have any questions regarding our power policy or wish to purchase power for this event, please contact Ed at (619) 261-5664.
13. INSURANCE: Vendors must provide proof of general liability insurance and add McFarlane Promotions, La Mesa Oktoberfest Inc., La Mesa Village Association, National Center for Community Enhancement, and the City of La Mesa as additionally insured – instructions are further down the application.
14. If the event is rescheduled, your fee will be honored at the rescheduled event.
15. McFarlane Promotions, Inc., the La Mesa Village Association and La Mesa Oktoberfest organizers reserve the right to refuse service to anyone. All articles are subject to search upon admission. Event producers reserve the right to use photos or graphic images taken at La Mesa Oktoberfest. No video cameras, alcohol, simulated weapons, illegal drugs, weapons, lawn chairs, hazardous substances, bicycles, skateboards, roller blades or pets will be allowed to be brought onto the premises. The holder assumes all risk or danger incidental to the attraction/event whether occurring prior to, during or subsequent to the attraction/event including the risk of cancellation. No exception. This event is rain or shine.
Storm Water Policy
Only rain water is allowed in storm drains!
At no time is trash, debris, grease, ice, or any type of liquid to enter a storm drain. These drains are connected to the ocean, which means that any trash or liquid that goes down the storm drain automatically becomes pollution. It does not matter if it is “just water.” If it is not rain water, it is not allowed in the storm drain.
San Diego Municipal code 43.0301 makes it illegal to pollute storm drains. Vendors must dispose of all pollutants such as ice, trash, dirt, unfinished beverages and any other type of trash in the proper manner. Failure to comply with Storm Drain protection WILL result in forfeiture of deposit and/or citations by city officials.
Covid-19 Release
I understand that the Governor of the State of California and the County of San Diego have placed restrictions on businesses and are requiring them to take certain precautions to prevent further transmission of COVID-19 infections. I: (a) represent, warrant, and certify that at no time during the 14 days preceding did I have any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea; (b) represent, warrant, and certify that at no time during the 14 days preceding have I been around anyone who has tested positive for COVID-19; (c) accept all responsibility for at all times properly using a face covering, maintaining 6 feet of distance from staff and patrons while I am on premises; (d) agree to do whatever is required by applicable Federal, state, and local regulations, including without limitation complying with all applicable travel restrictions and quarantine requirements; and (e) agree to strictly adhere to all signage posted anywhere on premises regarding COVID-19 infection prevention.
I, for myself, my heirs, and assigns, hereby waive any and any claims, demands, causes of action, or any claims for relief whatsoever against and release McFarlane Promotions, Inc., the La Mesa Village Association, the City of La Mesa, and La Mesa Oktoberfest organizers from all liability, claims, causes of action, demands, losses, and damages, now or in the future, related to my having or contracting COVID-19 or other illness arising out of or in connection with my attendance.