Form to Request Graduate Student Conference Travel Funding
Dean's office reimburses up to $500 for one conference per academic year
Student Department
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Student Name
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First Name
Last Name
Program and Degree
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Email
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Date of Request (must be 30 days before conference)
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Month
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Day
Year
Date
Conference Start Date (must be prior to student's graduation date)
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Month
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Day
Year
Date
Conference Name
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Conference Location
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Title of Paper to be Presented
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Required Attachments (upload documents below)
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Approval email from the department chair, program director or advisor to submit this request to the Dean's Office. The approval email must reference the name and dates of the conference and the title of the paper to be presented.
Acceptance letter for presenting at the conference
Official conference literature listing registration and hotel costs
Receipts for expenses incurred to date and quotes for other expenses
Full COMPETITIVE paper must be provided by students from the Department of Communication & Rhetorical Studies
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Confirmation of Student's Understanding of Policy (all boxes must be checked)
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I am submitting this request more than one month prior to the conference date. If this request is less than one month before the conference, I attached an email from the department head asking that the Dean consider funding a late request.
This is my one and only request for the Dean's Office funding for a conference this academic year.
I understand that to receive the reimbursement up to $500, I will need to work with the department administrative assistant to submit to the Dean's Office (1) Report of Business Expense (ROBE) form with itemized receipts showing proof of purchase and, if applicable, a Map Quest for mileage, and (2) proof from the Dean's Office that this funding request was approved.
I understand that the above mentioned ROBE process is normally handled after the conference is held, and it normally takes a couple of weeks for the reimbursement payment to be issued after the ROBE is submitted to the Dean's Office.
I understand that if I want to drive rather than fly to the conference, and the cost of mileage is more than a flight, I need to consult with the Dean's Office in advance of finalizing my travel plans to review the policy for this situation, and I understand that policy may require that reimbursement be limited to the cost of a flight rather than the full mileage expense.
I understand that eligible expenses for reimbursement are limited to conference registration, mileage in accordance with IRS rates, coach airfare, standard hotel rates.
Conference Registration Fee
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Mileage Expense
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Beginning on January 1, 2023, the standard mileage rate will be: 65.5 cents per mile.
Airfare Expense
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Hotel Expense
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Other Expense
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Total Conference Expenses (above expenses combined)
Other Comments
Don't forget to attach documents. Click here to submit request.
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