Collaboration & Booking Form

Collaboration & Booking Form

Because SerVivo is a community-held space, we approach hosting as a collaborative relationship rather than a conventional venue rental. This form helps us establish clarity, alignment, and shared expectations from the beginning.
Name

First NameLast Name
Email
example@example.com
Your website/Instagram/Facebook page(s)
If you have one, can be personal or about your project
Phone number
Event name
Proposed dates and timings
If possible, suggest more than one option.
Short description of the event
Just in a few words, what will happen during your event?
How many participants are expected?
What will be more or less the amount of people attending your event?
Have you hosted similar events before? How was the experience?
Please add dates, place, number of participants and, if you have, relevant links.
Why do you think SerVivo can be a good fit for your event?
Which catering menu would you like to book - Basic or Delight?
We will discuss more details later on.
How are you planning to organize the setup of the event?
For example, do you need to come the day before to prepare the space, or only a couple of hours?
Are there any other logistical, spatial, or technical elements involved in your event that we should know about?
For example: installations, decorations, amplified sound, special equipment, unusual schedules, or anything else that may affect the use of the space or surrounding environment.
Would your group require private use of the communal living room, or are you open to sharing it with SerVivians?
Please note that the showers and outdoor areas are shared, although we can try to avoid overlapping use when possible.
Our Policies

The following agreements help us create clarity, mutual trust, and sustainable collaborations for everyone involved:
- Deposit - in order to book the dates you requested, we ask an upfront deposit of 200€ for retreats and 90€ for 1-day events;
- Cancellation policy - if you cancel up to 3 months (same day of the month) before the event, the deposit paid will be reimbursed minus an administrative fee of 50€. After that, the deposit is not refundable with the exception of extraordinary circumstances such as accidents or impeding disease - in which case we are open to reimburse half of it;
- Payment - full payment for accommodation and venue rental is due 1 week before the start of the event, by bank transfer. If a participant leaves in the middle of the retreat or doesn’t show up, it will not be possible to deduct their costs from the final payment;
- Liability policy - SerVivo cannot assume responsibility for personal belongings, event-related losses, accidents, injuries, or psychological/emotional harm occurring during the event or stay. We encourage organizers to arrange their own liability insurance and/or participant waiver agreements when appropriate.
By submitting this form, you confirm that you have read and understood our deposit, cancellation, payment, and liability policies outlined above. Do you agree with these policies?
SerVivians Deal

As shared in our brochure, one of the ways we support the SerVivo community members and volunteers who care for this space year-round is by inviting them to participate in events whenever possible.

Would you be willing to support this reciprocity model by offering:
- 2 donation-based participation spots for SerVivo team members
- 50% discounted facilitation fee for SerVivo volunteers
(their accommodation and food are already covered by SerVivo)
Please let us know where you stand regarding this invitation
Thank you for your interest in collaborating with us! Any other questions, comments or additional information you would like to add?
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