VIRTUAL EXHIBITOR

Leimert Park Village Book Fair

September 25, 2021 10:00 am - 5:00 pm

Virtual Booth Package:
• Exhibitor Listing on LPVBF website & Livestream event
• Promotional Email e-blast before and after the event
• Logo Space linked to your website on the Exhibitor Page
  (500 px x 500 px, PNG file format ONLY with a transparent
   background)

   Total Amount Due: $100

Payment in Full Must Accompany This Application

* For PayPal payments, send email address and total fees to: exumc12@gmail.com Note: PayPal assesses a 2% merchant fee.

By signing this application, Exhibitor attests that they have received, reviewed and consented to the attached Exhibitor Terms and Conditions. LPVBF reserves the right to inspect or refuse any marketing materials listed above.

Return Application and Payment by Tuesday, August 31, 2021 to:

Leimert Park Village Book Fair (LPVBF)

Attention: Gia Civerolo - Vendor Coordinator

Virtual Exhibitor Terms and Conditions

1. This application shall constitute a valid and binding contract. Applications are considered on a first-come, first-served basis, based upon receipt of this application. Booth assignments are made after receipt of payment. Placement/destination location of booth is not guaranteed. Leimert Park Village Book Fair (LPVBF) reserves the right to deem materials appropriate. Unacceptable material cannot be promoted, displayed or sold. And we reserve the sole discretion, to refuse participation in the Event to any applicant for any reason.

2. Exhibitors give LPVBF or its designee's permission to use their voice, image or likeness as it appears in any photographic or audio recording in any manner, in all media, in perpetuity. All submitted digital images and videos are subjected to review and approval by LPVBF staff, and if deemed inappropriate or unacceptable, participant will be notified.

3. Exhibitor shall indemnify, defend and hold harmless LPVBF, Event Sponsors, and their employees, representatives and agents of each from claims, liabilities, costs, and charges (including attorneys' fees and costs) for injury, lost or damage to property or persons (including death) arising out of Exhibitor's activities in connection with the Event, or any breach of representation, warranty or covenant in this contract.

4. If for any reason the Event is canceled or rescheduled, Exhibitor's sole remedy shall be the recovery of the fees paid pursuant to this contract. Cancellation by Exhibitor must be in writing and result in 50% penalty assessment.

5. This contract is governed by California State Law. This contract is entered into and performed in the City of Los Angeles, where the principal office of the LPVBF is located, and such city shall be the forum of any legal action relating to this contract.

Do Not Send:

1. Which platform are you using to host the virtual Answer: To deliver a seamless event experience, we'll be using a custom-built virtual event platform that will combine best-in-class, user-friendly apps such as Hopin and Calendly. Get more information here:

2. Do you have logo/image requirements? Answer: Yes! Submitted images should be high resolution as follows:

Website Banner size: 1500 pixels and 2500 pixels (jpeg, pdf or png) Logo Size: 500 pixels x 500 pixels (PNG file format ONLY) - meaning with a transparent background Book Cover Image or Photos Size: 800 pixels 1200 pixels (jpeg file format)

If you have any questions regarding these requirements, please contact our webmaster at blaise@brazenpathdesign.com

3. If we host a Zoom Panel, what will be involved? Answer: As host you will be responsible for confirming introducers, moderators and panelists for the panel discussion. You will also be responsible for submitting all images needed (i.e., book covers, bios, photos, etc and a short description blurb of the panel.

4. Can I log in with a smart phone and which devices is the platform compatible with?

Answer: The best experience will be provided on a laptop or desktop using Chrome or Firefox browsers. You can use a mobile device, however some functionalities may be limited because of the screen size. We encourage to use a computer. However, if you opt to use a mobile device, ensure you are on strong Wi-Fi connection, as mobile phone networksare likely not going to have the required internet speed to handle video streaming

5. How can I join the online sessions? Answer: Each virtual program will have its own registration link with Zoom. After you register for a panel, please make sure to check your email for details.

6. What's Zoom and do I need to download it?

Answer: Zoom is a free online video conferencing platform and we suggest you download the Zoom in order to participate, but you don't have to. You can open a zoom link in your web browser. But to take full advantage of the program, we highly suggest that you download it to your desk or mobile device to join.

7. Do I need to register to attend program? Answer: You can join check our public calendar for virtual events and register there.

8. What if I have technical issues on the day of the event and can't access the event? Answer: If you have any issues accessing the link or using the platform during the day, please our Project Manager AT ginger@snap-productions.com directly via email or through the chat function on the platform. There will also be a virtual help desk to make your experience as smooth as possible!

9. How will the virtual event handle Book Sales?

Answer: Book sales will be handled in one of two ways: 1) The author can sale the book directly to the interested buyer from the Author's website; or 2) the author can allow one of our Book Fair Partners/Book stores handle the sale. If the latter is requested, we will need the Book's (Intellectual Property) IP number to process the request.

10. How will Virtual Scavenger Hunts, Book give a-ways work and Digital Swag Bags work? Answer: Virtual gifts can be fun and interactive ways to engage your virtual audiences as well promote your organization.

For Book Give-a-ways, organizations can gift your attendee free books via an online contest.

For Virtual Scavenger Hunts, attendees race to find items, crack clues or solve challenges. These challenges can take place inside the attendee's home or at a pre-selected outside location or venue.

For Digital Swag Bags, gifts can go to your event attendees via text, email, app or site link. Digital gift ideas include e-gift cards, online courses, food vouchers/delivery, discounts or any other creative giveaways you can think of.

Thank you for your Involvement!