GWSB Managed Space Reservation Form

GWSB Managed Duquès & Funger Hall Complex Space Request

A room is not guaranteed until you receive a confirmation email. A separate form must be completed for each different event. All requests will be honored upon availability. If you need assistance with catering and logistics, please contact GWSB Operations.
This form is to be used for booking GWSB Managed Spaces only.

However, the following rooms must be reserved through the university's Academic Scheduling Office:

Please do not use this form for these rooms:

Duquès Hall: 151, 152, 250, 251, 259, 359, 360, 361, 362

Funger Hall: 103, 108, 207, 208, 209, 210, 220, 221, 222, 223

Review the GWSB Operation Guidelines for more information.
Requestor Information
Requestor's Name*

First NameLast Name
Host's Name (person on-site if different from requestor)

First NameLast Name
Primary point of contact is a member of:*

FacultyStaffGWSB Student Organization
Requestor's Email*
Phone Number*

Area CodePhone Number
Department or GWSB Student Organization*
Examples: International Business; Doctoral Programs; Office of the Dean; Undergraduate Student Association; Out4Business, etc.
Reservation Details
Reservation Title/Event Name *
Event Start Date*

MonthDayYear
Event End Date*

MonthDayYear
Event Start Time *

:HourMinutesAM/PM Option
Event End Time *

:HourMinutesAM/PM Option
What time will you need the space for set up?

:HourMinutesAM/PM Option
What time will you need the space for breakdown?

:HourMinutesAM/PM Option
Is this a recurring event?

YesNo
If recurring, please enter date pattern or additional dates needed.
For example, weekly on Mondays, or list specific dates needed.
Expected Attendance*
Specific Room Requested (if applicable only)
GWSB Managed Duques/Funger spaces only
Audience/ Attendees (select all that apply):*

AlumniFacultyStaffUndergraduate StudentsGraduate StudentsBoard of AdvisorsProspective StudentsExternal PartnersEmployersOther
Event Description (250 words or less)*
Provide a short description of the event.
Type of Reservation*

MeetingConference or ForumInformation SessionReceptionPresentation/ SeminarBreakout SessionSpecial Class SessionFairCeremonyNetworking SessionPanel DiscussionOther
Catering Information

Reminder – all catering items and trash are the responsibility of the reserving group and must be removed/thrown away prior to the end of your “Clean Up Time” – noted above.
Will your event include food and/or beverages?*

YesNo
What food will need to be included? (Please select all that apply.)*

BreakfastLunchDinnerHeavy appetizersLight appetizersNot sure, need to consult with the events team.
Please enter the Catering Company Name and Contact Information
Set up Requests

Set up & breakdown requests may result in additional charges. Will be discussed prior to event.
Will you need assistance from the GWSB Operations? (Please select all that apply.) At this time very limited assistance can be provided, subject to staffing.*

Referral for CateringSet up and breakdownSignageNone of these optionsOther
Check Requirements Below*

Tables/ChairsPodiumEasels and/or sign boardsWhite BoardNone
Describe desired set up of tables/chairs*
Audio Visual/Technology

All AV/IT needs must be reserved through GW Information Technology
Will you be using the in-room AV system?*

YesNo
Will you require additional AV for your Event/Class? (IT requests need to be submitted two weeks in advance to ensure technical support for event. Requests can be made here: https://it.gwu.edu/event-technology-support).*

YesNo
Please describe additional AV needed*
Attach file(s)

Browse Files
You may submit multiple files at the same time. For example, attach and event description that is informative or promotional. Cancelof
Additional notes and comments:
Anything else you'd like to add or any questions you have?
Should be Empty:

GWSB Managed Duquès & Funger Hall Complex Space Request

Requestor Information

Reservation Details

Catering Information

Set up Requests

Audio Visual/Technology