Inspirada Community Association

Toll Brothers Clubhouse Rental Contract

3190 Mantua Village; Henderson, NV 89044

To inquire about available dates, call the Lifestyle Department at 702-260-7939 or email lifestyle@inspiradaca.org 

Rental Contracts can take 2-4 days to process

This Agreement is between Inspirada Community Association, hereinafter known as "the Association" and:

hereinafter known as "Renter", whereby the Association agrees to make available the Main Room, the Lounge, and the Kitchen spaces located within the Toll Brothers Clubhouse for the room(s), date(s) and time(s) outlined below.

TIME

*INCLUDE ALL HOURS REQUIRED FOR SET-UP AND CLEAN UP*

*ICA DOES NOT ACCOMODATE HALF HOUR TIME INCREMENTS*

In consideration for the use of the premises, the Renter agrees to abide by the following Terms and Conditions:

Eligibility. The Renter must be a homeowner or tenant who resides in Toll Brothers Village 1 and is in good standing with the Association. The Renter, whether it be the homeowner or tenant, must occupy the property in order to utilize the amenities. By executing this Agreement, the Renter agrees to use the facilities in accordance with the policies, rules, and regulations adopted by the Inspirada Community Association Board of Directors. 

Facility Use. Inspirada Rules and Regulations apply at all times when using the Toll Brothers Clubhouse. The Renter is contracting for the exclusive use of certain rooms specified in this Agreement for the times specified in this Agreement and for the non-exclusive use of adjoining restrooms. The rest of the Clubhouse remains open for the use and enjoyment of other residents. Association staff or Courtesy Patrol will be on-site to perform a walk-through of the area prior to setting up in the rental area and immediately following the conclusion of the rental. The purpose of the walk-through is to identify any cleaning and/or damage issues within the rental space. The facility is available for rental Monday through Sunday between the hours of 9:00 a.m. and 9:00 p.m. 

Parking. The Toll Brothers Clubhouse has limited on-site parking as well as on-street parking.

Rental Time - Rental Fees. The rental time includes the hours specified in this Agreement and begins from the point in time when the Renter enters the building to begin set-up until the time the final individual departs after clean-up. Hours needed for set-up must be included in the rental time. Any rental furnishings/equipment may not be left behind for pick up at a later date or time. If an event exceeds the rental time specified in this Agreement, the excess time shall be charged at 1.5 times the hourly rate.

Pools. *NO POOL PARTIES ARE ALLOWED. The rental of the Clubhouse does not grant access to the pool. Therefore, the Clubhouse may not be rented out in conjunction with any type of gathering at or involving the pool facility. Toll Brothers Clubhouse pools are for the exclusive use of Toll Brothers Village 1 homeowners and their guests as stated by the pool rules.

Signage. A limited amount of directional signage may be placed at pre-approved locations inside and outside the facility. The Renter must submit a directional signage proposal for preferred locations to the Association no less than ten (10) business days prior to the event. The Association shall have the right, in its sole discretion, to determine the final wording, location, and method of sign placement, and the renter shall be responsible for producing and placing the signs.

Furnishings. The facility is provided with a standard of furnishings established by the Association Board of Directors. The Renter is encouraged to review the current furnishings in the space as they are not to be moved or removed during the rental. In addition, all tabletops must be covered prior to use.

The standard furnishings in the lounge include two tables with chairs, a couch, a television, and two lounge chairs. *The standard furnishings are subject to change without notice. The Renter is responsible for setting up any requested tables or chairs. The tables and chairs provided are the property of the Association and are "as is" and "with all faults". Tables and chairs can be selected in the payments section of this Agreement. If additional furnishings or equipment are to be delivered to the site, the Renter should make arrangements to accept delivery of these items as well as supervise their pick-up.

The Association accepts no responsibility for delivery/pick-up and does not have space to store items prior to or following the scheduled event. Please arrange for delivery/pick-up during the scheduled rental time.

Food and Beverage. Food must be either pre-packaged or pre-made (i.e. sandwich trays, takeout, delivered, or catered). Renters may also use a licensed caterer of their choice. Please inform your caterer that the kitchen is for serving only and the Association provides no additional supplies or equipment. Renters are responsible for providing a copy of all required licenses to the Association no less than ten (10) business days prior to the event.

Alcoholic Beverages. Alcohol may only be provided, sold, and served by a licensed bartender, caterer, or individual with a valid liquor license, all of whom must provide the Association with a copy of the license, along with a certificate of insurance. The Association assumes no responsibility for the consumption of alcohol; however, should any minors be found in possession of alcohol, the Association reserves the right to immediately terminate the event with no refund of security deposit or fees.

Decorations. The Renter may decorate the facility at his/her expense. Decorations may not be attached to the walls, doors, windows, ceilings, or light fixtures. Open flames, including but not limited to lit candles, chafing dish warmers, tiki torches, and pyrotechnics are not permitted. The Association reserves the right to limit or prohibit decorations or props that could, in the Association’s sole discretion, unreasonably increase the electrical load.

Music/Entertainment. Music/Entertainment - The Renter may arrange for entertainment at his/her expense; however, additional power sources that could increase the electrical load cannot be used. The Association has the right to determine the appropriate volume of music.

Utilities. The Renter acknowledges that the Association cannot guarantee an uninterrupted supply of electricity, water, heat, air conditioning, or other utilities and that the Renter will hold harmless the Association from any claim of damage arising from loss of a utility. The Association will be diligent in restoring any interrupted utility where it is within its power to do so.

Clean-up. All Renters are required to return the facility to the original clean condition in which it was received immediately following the conclusion of the event. The Association will provide trash cans with one liner each. Additional liners must be provided by the Renter or caterer. Before leaving the premises, the Renter shall remove all garbage, litter, leftover food, decorations, or other materials brought to the facility. All garbage shall be deposited in the commercial dumpster located outside the facility. If the Renter has not cleaned the area properly, additional clean-up shall be charged at the rate of $50 per staff hour and will be withheld from the security deposit. In addition, should the carpet require professional cleaning after an event, the cost of that service will be deducted from the security deposit.

Damage to Facility. The Renter agrees to pay the cost of restoration for any damage to the facility that occurs as a result of the rental. The Association shall in its sole discretion and authority determine the appropriate level of restoration.

Security/Cleaning Deposit. A security/cleaning deposit is collected at the time this Agreement is signed by all parties. This deposit shall be returned in full approximately forty-five (45) days after the conclusion of the event provided that the premises is left in its original condition and no additional charges are incurred. The deposit will be made out to the Renter named on the contract.

The Association may apply the security/cleaning deposit to offset any additional fees or damages payable by the Renter to the Association under this Agreement. Should there be damages or additional charges, the security deposit may be held until restoration is complete and/or all additional charges have been tabulated. As an Inspirada Toll Brothers Village 1 homeowner, the Renter acknowledges and agrees that additional costs above the amount collected in the security/cleaning deposit may be added to the homeowner’s account and become due and payable as if such charge were an assessment.

Payment. Signed contracts and payments must be submitted to the Association no less than ten (10) business days prior to the event. Payment may be made by personal check, cashier’s check, or money order, made payable to Inspirada Community Association or ICA.

Cancellation and Termination. The Association reserves the right to terminate this Agreement without prior notice and without refund of deposit if, in its discretion, the Renter has, in the application, provided false or misleading information, has defaulted in providing anything required by this Agreement, or is in breach of any term or condition of this Agreement. The Renter may cancel this Agreement upon giving written notice to the Association and will receive a refund of deposits on the following schedule:

30 calendar days or more - 100% of all funds deposited
29 - 8 calendar days - 75% of all funds deposited
7 calendar days or less - 0% of room rental but 100% of all other funds.

If the Renter fails to make payment in a timely manner, the Association has the right to terminate this Agreement and has no further obligation to the Renter hereunder. The Association shall not be liable to the Renter for any damages resulting from its cancellation of any event scheduled hereunder.

Hold Harmless. The Association does not assume any responsibility for property lost or stolen from the premises or for personal injuries sustained on the premises during the Renter's use of the premises and the Renter hereby agrees to indemnify and hold harmless the Association, its officers, directors, and employees from any and all losses, costs, claims, demands, damages, expenses or liabilities of any kind, including attorney's fees, resulting from injury to or death sustained by any person or damage to property of any kind that arises out of or is in any way related to the event held by the Renter on the Association’s premises.

The Renter further agrees to indemnify and hold harmless the Association, its officers, directors, and employees from any and all losses, costs, claims, demands, damages, expenses, or liabilities of any kind, including attorney's fees, resulting from any default by the Renter of any of its obligations arising under this Agreement.

Applicable Law. The Renter agrees to abide by all applicable federal, state, and local laws including, but not limited to, payment of taxes and room capacity limits. This Agreement shall be interpreted in accordance with the laws of the State of Nevada.

Attorney's Fees. If any action is brought by any party to enforce its rights hereunder, the prevailing party in such action shall be entitled to recover from the non-prevailing party its attorney's fees and court costs, as determined by a Court and not the jury.

Renter has read and agrees to abide by the Toll Brothers Clubhouse Facility Use Guidelines.