CoalTown Fall Festival Vendor Application

CITY OF WELCH COALTOWN FALL FESTIVAL
WEDNESDAY, THURSDAY, FRIDAY, SATURDAY
SEPTEMBER 17-20, 2025

Event Details:

Location: Martha Moore Park
Dates: Wednesday, September 17th - Saturday, September 20th, 2025

Carnival Hours:
Wednesday, Thursday, and Friday: 5:00 PM to 10:00 PM
Saturday: 10:00 AM to 10:00 PM

Fireworks:
Saturday, September 20th at 10:00 PM

Vendor Information:

Setup Locations: Friday and Saturday: Martha Moore Park and McDowell Street
Setup Time: Friday set up after 10:00 AM. Saturday set up after 8:00 AM

Fees:
No charge for vendor space
$15 fee for electricity (receipt required for setup with power)

Street Closures:
McDowell Street: Closed from 9:00 AM on Friday, reopening Sunday morning
Wyoming Street: Two-way traffic on Friday and Saturday

NOTICE: All Food Vendors Must Have a CURRENT food handlers permit. (Per the McDowell Health Department requirement.) You will be required to have a copy with you on-site during the festival.

PLEASE NOTE: All vendors (except non-profit, church, Girl/Boy Scouts, etc) must have a business license from the State of WV before you are able to sell at the COALTOWN FALL Festival. Submit your application electronically at business4.wv.gov. For additional information call, 304-558-3333.

Select Vendor Type*

If you are a food vendor, do you have a current food handlers permit? This is a requirement of the McDowell Health Department.

You will be required to have a copy with you on-site during the festival.

Electricity $15 (receipt required for setup with power)

Yes

Contact Name*

First NameLast Name

Name of Company/Organization

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email*

example@example.com

Phone Number*

What are you selling?

*All Craft/Table Vendors: Spaces are 10x10, you will need to bring your own tables, chairs and canopy, etc. Electricity is not provided but you may bring a quiet generator.

What days will you be exhibiting?

Vendor Declaration*

By signing this document you agree to uphold all regulations. By signing the undersigned hereby releases and holds harmless the City of Welch and its employees, sponsors and its volunteers from any and all property damage, theft or any other losses or claims by actions arising from participation as a merchant vendor/ exhibitor in the Coalfields Heritage Festival. I agree to hold the City of Welch CoalTown Fall Festival harmless for any damage to my products, person or activities.

Signature:*

Date*

Date

IF YOU ARE PURCHASING ELECTRICITY FOR YOUR BOOTH:

To pay online, click here.

Next, select the electricity option from the drop-down menu option.

Submit and follow the instructions to make your payment online.

If paying via a check, please pay to the order of, "The City of Welch".

Mail payments:

The City of Welch
c/o Welch Fall Festival
88 Howard Street
Welch, WV 24801

We look forward to making this event a great success, thank you for your participation! If you have any questions please call (304)-436-3113

CITY OF WELCH COALTOWN FESTIVAL VENDOR APPLICATION