NEW RICHMOND RIVERFEST, INC.
2023 - EXHIBITOR CONTRACT
August 4th, 5th & 6th 2023.
***YOU MUST BRING A 100'-14 GAUGE EXTENSION CORD***
PLEASE EXPLAIN REASON FOR ADDITIONAL ELECTRIC REQUIREMENTS AND WHAT
EQUIPMENT YOU WILL BE USING ON THE BACK OF THIS PAGE.
SEE CONTRACT ADDENDUM FOR ELECTRICAL CONDITIONS.
(NO ENTRIES ACCEPTED AFTER July 28th, 2023)
Entries must be in by July 28th , 2023
Entry fee is $150.00 single booth 9X9 & $ 300.00 for double booth 18X9 (NON – REFUNABLE)
Additional Electric fee is $35.00
Exhibitor and New Richmond Riverfest, Inc. agree to all regulations stated in this contract and in the Exhibitor Agreement (Addendum to Contract).
NEW RICHMOND RIVERDAYS EXHIBITOR AGREEMENT
(ADDENDUM TO CONTRACT)
AGREEMENT: Exhibitor and New Richmond Riverfest, Inc. agree that this contract constitutes the sole and only agreement between them and correctly sets forth their obligations to each other.
ASSIGNMENT: This contract is not assignable by applicant.
BINDING EFFECT: The contract is not binding until an official of the New Richmond Riverfest, Inc. Signs the same on the signature line provided on the application. In the event of failure of approval, the only liability of New Richmond Riverfest, Inc. shall be to return to the exhibitor the entry fees.
A. Merchandise is to be displayed in an orderly manner.
B. A sign indicating the booth number must be displayed within the booth.
C. Attire, considered proper by New Richmond Riverfest, Inc. officials, is required.
D. Booth is for displayed merchandise ONLY. No vehicles are to be parked in the event area.
E. Exhibitors are responsible for bringing protective covering for their merchandise in the event of
CANCELLATIONS AND ENTRY FEES: Cancellations received before 5:00 pm on the Friday two weeks prior to the beginning day of the festival will result in a 75% refund of the entry fee. No refund will be made for cancellations made after that date.
1. Exhibitor is responsible for bringing a 100ft.14 gauge extension cord. Lighting will be provided for each 9x9 booth for night use only and not intended for any other type of electrical service.
2. Additional electric is available for the operation of motors, routers, fans etc. The charge for that service (duplex 15 amp receptacle) is $35. This will also be necessary for additional lighting.
3. UNAUTHORIZED USE OF ELECTRICITY WILL RESULT IN REMOVAL FROM
EVENT AND ALL FEES WILL BE FORFEITED.
INDEMNIFICATION: As part of the consideration hereof, exhibitor agrees to hold harmless, and to Indemnify New Richmond Riverfest, Inc. its officers, directors, agents and members from and against all claims damages, actions, liabilities and expenses, including legal fees, for all damages done to any property, personal injury, and/or loss of life, arising from, out of, or during the course of the festival by
reason of exhibitors participation in the event, operation of their booth, or their occupancy or use of the property or any part thereof. The Exhibitor will be held responsible for any and all damages incurred with the use of rental booths and equipment. New Richmond Riverfest, Inc. disclaims and will not be liable for any change in circumstances, which results in a cancellation by New Richmond Riverfest, Inc. of this event. In the event of such cancellation any funds previously deposited with New Richmond Riverfest, Inc. will be refunded. This event will otherwise take place regardless of inclement weather conditions.
OHIO SALES TAX: Each exhibitor is responsible for paying his or her own state sales tax.
By signing this contract the exhibitor agrees to hold New Richmond Riverfest, Inc. harmless for any liability or loss what so ever.
MERCHANDISE: A photo and description of your merchandise must be included with your application for prior approval. Approval will not be given without a photo and written description. If the submitted description of product does not reasonably represent your product and or/material or you fail to comply with the request of New Richmond Riverfest, Inc. to discontinue the sale of any product, then New
Richmond Riverfest, Inc. may revoke, upon verbal notice, your permission to participate the event and cause your removal from the premises. In this event an exhibitor understands and agrees that their entry fee will be forfeited. Further exhibitor agrees to reimburse New Richmond Riverfest, Inc. for all
expenses, including attorney fees and court costs, incurred in enforcing this paragraph.
PLACEMENT: There will be NO LOCATION CHANGES made at set up time or during the festival weekend.
REQUIREMENTS OF LAW: Exhibitor agrees to comply with all laws, orders and regulations of Federal, State, County and Municipal authorities and comply with the direction of any public officer.
SELECTION: Entry permission will be determined by a selection committee appointed by New Richmond Riverfest, Inc. and is based on the criteria set forth above. All decisions by the selection committee are final. All photographs become the property of New Richmond Riverfest, Inc. and may not be returned.
SET UP: Exhibitors may begin setting up on Friday at noon. Upon arrival, there will be posted signs directing you to the registration area, so that you may be assigned an appropriate booth. All support vehicles MUST be removed from the area by 4:00 pm. Failure to comply may result in the vehicle being ticketed and, if necessary TOWED.
STANDARDS AND APPLICATIONS APPROVAL: New Richmond Riverfest, Inc. continually makes an effort to upgrade its various events. In doing so we must constantly monitor the appropriateness of products that are to be sold. Whether a product may be sold and or displayed at the event is within the
sole discretion of the New Richmond Riverfest, Inc.
TIMES OF EVENT:
Friday August 4 th 6:00 p.m. 12 Midnight
Saturday August 5 th Noon 12 Midnight
Sunday August 6 th Noon 6:00 P.M.
Each exhibitor must man his or her booth during the times listed above.
WARRANTIES: Except as expressly set forth herein, there are no warranties expressed or implied.
ADDITIONAL INFORMATION: Should you desire additional information regarding the contract or any other part of this festival, please contact: New Richmond Riverfest, Inc. at 513-553-4146 ext. 20, write, New Richmond Riverfest, Inc. at P 0 BOX 265, New Richmond, Ohio 45157 or visit www.riverdaysfest.org