1. SAP EVALUATION
• If on a semester schedule, does your campus evaluate SAP at the end of each term?
• If on a quarter system, does your campus evaluate SAP annually?
• If yes, does your campus have an alert system to ensure that students are informed that they are at risk of losing financial aid after any quarter in which they do not make SAP?
• Does your institution have an “early alert” system in place to proactively identify and engage students at risk of not meeting SAP?

2. GPA REQUIREMENT
• Is SAP determined based only on a cumulative GPA evaluation and not also on a single term evaluation?
• Is the GPA requirement set at the federally mandated minimum?
• Does your institution have an escalating GPA requirement based on the number of units completed?

3. UNIT COMPLETION REQUIREMENT
• Is SAP determined based only on a cumulative evaluation and not also on a single term evaluation?
• Is the required completion percentage set at the federally mandated minimum?
• Does your institution have an escalating unit completion requirement based on the number of units completed?

4.COURSE INCLUSION
• Does your institution exclude remedial coursework from maximum time frame requirements?
• For students who have changed academic majors, does your institution exclude units that do not count towards the student’s selected major from the maximum time frame requirements?
• When courses are repeated, does your institution only include the higher grade in the GPA calculation?
• Does your institution exclude units transferred from another institution from the GPA and maximum time frame calculations?

5. STUDENT SUPPORT
• Does your institution provide intrusive coaching to students at risk of financial aid disqualification?

6. APPEALS
• Does your institution offer an appeals process?
• Is your policy written in student-friendly language that encourages rather than discourages the use of the appeals process?
• Are appeals forms and policies readily available to students in paper and electronic formats?
• Does your policy avoid imposing additional barriers such as requiring students to pass a test before they can submit an appeal?
• Do students receive one-on-one support to complete the appeals form and submit the required documentation?
• Are students with pending appeals protected from being dropped from their classes for nonpayment?
• Are students notified of the outcome of the appeal within 30 days of filing?
• Does your institution have an additional layer of review or recourse for appeals that are denied?
• Does your institution allow students to file multiple appeals?

7. EXTENUATING CIRCUMSTANCES
• Does your institution accept appeals based on a broad range of special or extenuating circumstances?
• Does your SAP policy avoid explicitly prohibiting appeals for certain circumstances such as transportation challenges, financial challenges, lack of childcare, academic overload, or employment demands?

8. REENROLLMENT
• Does your institution allow students who are reenrolling to appeal a SAP disqualification for the first term of reenrollment?
• Does your institution allow students on financial aid probation to disenroll and reenroll without losing aid so long as they meet the conditions of their appeal and academic plan?

9. SUMMARY
• What are the top 3 potential changes that you would like to prioritize during the SAP Community of Practice?