St. George Arts Commission General Fund Grant

GENERAL FUND GRANT The St. George Arts Commission was established by the City Council in 1990 to act as an advisory body for the cultural development of the City and to make recommendations for the disbursement of City funds in support of the arts. Funding is appropriated yearly by the Mayor and City Council and disbursed following recommendation by the Arts Commission. ROLLING APPLICATION General Fund Grant Applications are accepted and reviewed on a rolling basis. Once an application has been submitted, review and vote on award takes place at the next monthly meeting of the Arts Commission, so long as the application is received 1 week in advance of the meeting. Awards may be distributed until the end of the fiscal year or until the yearly alloted amount has been completely disbursed. CATEGORIES FOR SUPPORT General Fund Grants may be awarded to: 1) General Support for art related programs and organizations that do not qualify for City RAP tax grant support. 2) Individual artist grants for St. George based presentations, exhibits or performances. 3) Collaborative project grants by St. George based arts groups for new (first time) art focused projects, presentations, exhibits or performances. 4) Local Folk Arts Preservation projects or apprenticeships. Please see guidelines (pp. 8-12) for further criteria on each of these categories. AWARD NOTES Support from the City budget should not be considered the primary source of funding for any arts organization. The Arts Commission encourages applicants to have other primary funding sources. This grant program is competitive. An award for the current year does not guarantee an award for the following year(s).

GUIDELINES Before and while you are filling out your application, please refer to the guidlines found at sgcity.org/arts/artscommission

MATCHING FUNDS
St. George Arts Commission funds for all categories of support must be equally
matched as noted in each category by the applicant, unless specifically waived.
In-kind contributions are allowable as a portion of the required match. They will be considered by the Commission when reviewing applications as evidence of
commitment to the applicant and project by others.

ACKNOWLEDGEMENTS
After receipt of a grant from the St. George Arts Commission, the grantee shall give credit to the St. George Arts Commission and the City of St. George in promotion, publicity, advertising, and programs. Copies of these materials should accompany the Evaluation Report Form.

ON-SITE REVIEW
All grantees will be required to submit to the St. George Arts Commission the dates, times, and locations of their project or events. Every effort will be made by the St. George Arts Commission members to review the project. Grantees are required to admit reviewers from the St. George Arts Commission to their project/events free of charge. All applicants, especially first-time applicants, are invited and strongly encouraged to personally contact the Commission members.

EVALUATION REPORT FORM
All grant recipients will be required to submit an Evaluation Report Form to the St. George Arts Commission within thirty (30) days of project/season completion and no later than June 30, 2022. Please read through this form before initiating your project. An Evaluation Report Form will be available on line at https://www.sgcity.org/arts/artscommission

INSURANCE
The St. George Arts Commission may require insurance protection when deemed
necessary. It should be noted that such insurance may exclude those associated with the grantee organization, but must include audience members and/or attendees at the event for which the grant is given. Grantees under certain circumstances may be required to name the St. George Arts Commission and the City of St. George as an additional insured.

QUESTIONS

For further information about the Grants Program, or if you have questions regarding preparation of your application, please call or write the Community Arts Manager. p: 425-627-4580 e: emily.reed@sgcity.org

Only completed forms will be reviewed. Applications submitted that are determined to be incomplete at the time of application may be ruled ineligible for funding.

CRITERIA
Eligible applications will be reviewed according to the following criteria:
1) Evidence of community impact through community support, public profile, breadth and quality of programs and services.
2) Evidence of sound organizational planning and fiscal management.

3) Existence of plan to provide access to under-served and special populations
(e.g., disabled, minority, senior, youth, lower income, rehabilitative, etc.).
4) Evidence of intent to provide public service to citizens of St. George (not
restricted to members only; open to the public).
5) Demonstrated need for City support.
6) Ability and intent to attain highest artistic quality.
7) Evidence of ability to administer and implement the project, including an
appropriate budget for the proposed activities.
8) Constituency served by the applicant and number of people served,
including both participants and spectators.
9) Completeness and clarity of applications.

10) Tendency to foster and support professional artists

FUNDING LIMITATIONS
The St. George Arts Commission cannot fund:
1) Projects completed prior to application;
2) Replacement funds normally budgeted for a project;
3) Travel outside of St. George City for exhibits or performances;
4) Deficits; and
5) No re-granting for the same project/production during fiscal year

ORGANIZATION INFORMATION:
Organization Name *
Mission Statement *
Is your organization a 501(c)3 or non-profit? *

non-profit 501(c)(3) in process of filing no
Number of full-time employees *
Number of part-time employees *
Number of volunteers *
Number of Seasonal and/or contract workers *
Total annual attendance for events *

General Support Grant Questions
Background of Your Organization: Relevant details may include, but are not limited to, your organization’s size and demographics served. Include information about any efforts to deepen or increase the participation and inclusion of underrepresented individuals within your organization and in the broader arts field. Be as specific as possible when describing the communities you plan to engage, and clearly explain how you plan to reach these communities. Please give a rough estimate of how many people your organization serves annually. *

0/650
How does your organization promote its mission? *

0/650
Describe how your organization advances or preserves and promotes the mission of the St. George Arts Commission. Mission: To foster, encourage, and promote the arts in the City of St. George for the purpose of enriching and improving the lives of its residents and visitors. This will be accomplished through the creation, advocacy, and facilitation of arts programming. *

0/650
What other sources of funding does your organization actively seek? *

0/650
Please use this space to tell us anything else you would like to say about your organization *

0/650

Project Description
WHAT? WHERE? WHEN? Please provide the name of your project, a brief description, and the intended locations and dates. *

0/500
WHO? Describe how your programming will reach diverse demographics. Include any new, nontraditional, and underserved audiences you are planning to involve and the expected impact of your work. Please include plans for access to differently-abled audiences and how you plan to reach your intended audiences. Also include a rough estimate of audiences/people served. *

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WHY? How does this project help fulfill your and/or St. George Arts Commission's mission statements? Mission: To foster, encourage, and promote the arts in the City of St. George for the purpose of enriching and improving the lives of its residents and visitors. This will be accomplished through the creation, advocacy, and facilitation of arts programming. *

0/500
How will you measure the success of this project? *

0/500
Please use this space to tell us anything else you would like to say about your project. *

0/500

BUDGETS
Please upload your organizational budget of your most recently completed fiscal year if you are applying for General Support or a Project Budget if you are applying for project-based funding. If you would like a budget template, please download from sgcity.org/arts/artscommission. *

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LEGAL ASSURANCES
In the event a grant is awarded as a result of this application, the following terms and conditions shall be complied with as signified by the applicants’ signatures. This application shall become part of the legally binding agreement between the applicant and the City of St. George.

1. The grant cannot be assigned to a different project or transferred without prior written approval of the St. George Arts Commission.

2. The grantee shall submit to the St. George Arts Commission the dates, times and locations of projects for possible on-site review by the St. George Arts Commission. The grantee is requested to provide free admission to projects/events for reviewers.

3. The grantee agrees to keep careful attendance and participation records of the project herein.

4. The financial accounts shall be subject to audit by appropriate agencies of the City of St. George. The grantee will be responsible for the safekeeping and identification of records maintained to account for funds awarded herein. Said records must be kept in the grantee’s files for a period of three years after completion of the project and submission of the final expenditure report.

5. Credit must be given the City of St. George and the St. George Arts Commission in brochures, news releases, programs, publications, and other printed materials with the following credit line: “This project is supported by the St. George Arts Commission, with funding from the City of St. George. Grantees must use City of St. George and St. George Arts Commission logos (found at sgcity.org/arts/artscommission) in printed materials and publicity. When no printed information is used, verbal credit shall be given prior to each performance or presentation.

6. Project description includes complimentary ticket distribution for special audiences, a free performance or a written report of the results of the Folk Art Project plan - please indicate below how it will be handled.

a. The grantee will provide tickets to the St. George Arts Commission for distribution to special audiences or general public. Tickets must be at the Community Arts office 30 days prior to the event. These tickets will be a cross section of seats available.

b. Tickets will be provided to the public, and/or special audience by the grantee organization. Documentation will be required on the evaluation form indicating event date, number of tickets and to whom distributed for verification purposes.

c. A free performance for the general public will be scheduled and announced. The St. George Arts Commission will be notified of this 30 days in advance. Press releases or other suitable documentation of the free performance will accompany the evaluation form.

d. A written report or presentation that fully describes the Folk Art Project Grant results and the benefits to the ethnic group represented.

7. The grantee agrees to indemnify and hold harmless the City of St. George, the St. George Arts Commission, Mayor, City Council, agents, staff and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of City of St. George Monies.

8. The filing of the application has been authorized by the governing body of the applicant, and the undersigned representatives have been authorized to file this
application for and on behalf of said application, and otherwise to act as the authorized representatives in connection with this application.

9. The grant award is contingent upon the availability of funds as authorized by the St. George City Council.

10. The grantee will submit a report form at the conclusion of the project or fiscal year.
Complimentary Ticket Plan Selection (#6) *

a b c d there are no tickets to my proposed program/project
By signing, you are ackowledging that you have read and understand the guidelines for this grant found at sgcity.org/arts/artscommission. You also agree to ackowledge and perform all legal assurance listed above.
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