Dispatch Service Agreement
1. RECITALS
This agreement made as of this ____________day of (January), 2023 , by and between A & D Trucking Logistics Services LLC hereinafter referred to as (“A & D”) and (Contact Name) of (Company Name), hereinafter referred to as Client.
Whereas, Client is a ________________, desiring to retain A & D Trucking Logistics Services to provide dispatch services.
Whereas, A & D Trucking Logistics Services LLC is a transportation dispatcher handling the necessary paperwork between shippers and the Client.
The Client must prior to the implementation of this agreement furnish to A & D Trucking Logistics Services LLC the following:
1. A Copy of Client’s Certificate of Authority
2. Proof of Insurance Certificates**
3. ** We require at least $1,000,000 in Liability and at least $100,000 in Cargo coverage.
4. A signed W-9.
5. This Agreement form completed, dated, and signed.
2. STATEMENT OF WORK
A & D Trucking Logistics Services LLC will:
1. Book loads on the Client’s behalf.
2. Send rate confirmations to Clients.
3. Find freight that best matches profile for the Client.
4. Upon the Client agreeing to the load, A & D Trucking Logistics Services LLC will email to shipper / broker the Clients, Authority, W-9, proof of insurance, and order insurance certificates if required, along with any other required supporting documentation.
5. Handle the setting of appointments if necessary.
6. Prepare directions to shipper/consignee, if necessary.
7. Provide access to our rates and shippers depending on location of the truck.
8. Assist with any problems that arise in the transit of the load when necessary, within our capabilities. Client is responsible for own equipment, we can direct you to a service that may be helpful.
9. All load information is available to the Client at all times, A& D Trucking Logistics Services LLC will hold on to the dispatch, accessorial information, etc. until the load is completed.
10. Upon forwarding the final load confirmation, and mailing all documentation to the Client, the services of A & D Trucking Logistics Services LLC have been fully performed.
11. Book and communicate load information to drivers 24/7.
A. Obligations of Dispatcher
1. Dispatcher agrees to handle paperwork, phone, and email to and from the Broker or Shipper to tender commodities or shipments to Client for transportation in interstate commerce by Client between points and places within the scope of Client’s operating authority.
2. Dispatcher bears no financial or legal responsibility in the transaction between the Shipper, Client agreement.
3. Dispatcher will:
1. Make a 100% effort to keep Clients truck(s) loaded.
2. Client will be contacted about every load we find offer, and the driver will Accept or Reject the load. Client cannot cancel once the load is booked.
3. Invoice the Client at time of service, also provide a copy of each load Confirmation Sheet, Client is being billed for.
B. Obligations of Client
1. Client gives A & D Trucking Logistics Services LLC authority to provide his/her signature for rate confirmation sheets, invoices and associated paperwork necessary for securing cargo and billing purposes.
2. Client agrees to collect payment from the Shipper promptly, following receipt of a freight bill and proof of delivery of each shipment to its assigned destination, free of damage or shortage. The amount to be paid by Shipper to Client shall be established between the parties on a per shipment basis prior to commencement of each individual shipment. A load confirmation including details of shipment and revenue to be paid will be supplied via FAX or EMAIL by Shipper/ Broker to A & D Trucking Logistics Services LLC. Confirmation will be signed by A & D Trucking Logistics Services LLC and returned via FAX or EMAIL to Shipper/Broker.
3. Client agrees to text A & D Trucking Logistics Services LLC when they arrive to shipper.
4. Client agrees to text A & D Trucks Logistics Services LLC once loaded.
5. Client agrees to text A & D Trucks Logistics Services LLC once they arrive to receiver.
6. Client agrees to text A & D Trucks Logistics Services LLC once loaded from receiver.
7. In the event of a breakdown, Client is responsible for contacting roadside. We recommend signing up with a roadside company and issuing that contact info to your driver unless responsibility is given to Dispatcher. Client is responsible for payment of any needed repairs.
8. Client nor driver is allowed to cancel once a load is booked unless discuss with Dispatcher.
9. Client is responsible for obtaining all permits.
3. CONSIDERATION
A 1 day grace period will be allowed before the account becomes overdue. After one day of non-payment $15 late fee will be applied. The weekly percentage/commission to be paid to A & D Trucking Logistics Services LLC is 8% per load. The weekly percentage is to be paid by the end of the business day every Friday (4:30pm EST) by Zelle, Credit Card , and/or invoice will be sent to clients email address on file. Cash App nor Venmo is not accepted. Once the payment is processed the Client will be sent a confirmation receipt via email.
4. ADDITIONAL PROVISIONS
Once a load has been set up for the Client and all information given, it will be the responsibility of the Client to handle directly with the shipping party any problems, issues, delays, overages, shortages, damages, or billing and collections issues, unless, you have made arrangements for additional services from A & D Trucking Logistics Services LLC.
In no event will A & D Trucking Logistics LLC be liable for any incidental, consequential, or indirect damages for the loss of profits, or business interruption arising out of the use of the service.
We do not guarantee a minimum gross amount for trucks under our dispatch service but our weekly gross quota is $5,000. Each truck, however, is able to gross up more depending on how hard the driver is willing to work.
A. Termination
Client may terminate this agreement without penalty. A & D Trucking Logistics Services LLC may terminate this agreement at any time without notice.
5. DISCLAIMER
A & D Trucking Logistics Services LLC is NOT responsible for:
1. Billing Issues
2. Load problems
3. Advances (All advances will have to be handled directly between Client and Shipper / Broker)
4. Handling and storage of paperwork (All documents will be sent to Client unless other arrangements are made)
5. DOT compliance issues.
6. SPIKE lNSURANCE
Date:
________________________________________________
(Print Company Name)
________________________________________________
(Signature of Representative)
________________________________________________
(Print Representative Name/Title)
Date:
A & D Trucking Logistics Services LLC
________________________________________________
(A & D Trucking Logistics Services Representative)