TYLER DAY NURSERY
ENROLLMENT HANDBOOK ACKNOWLEDGEMENT
ACEPTACION DEL MANUAL DE PADRES
Thank you for choosing Tyler Day Nursery (TDN) for your child care needs. We are dedicated to
the physical, social, and educational development of children enrolled in our facility. TDN is open
to any child regardless of race, color, religious beliefs, national origin, sex, age, disability, political
beliefs and complies with requirements of the A.D.A.
I acknowledge receipt of the most recent version of Tyler Day Nursery’s Enrollment
Handbook (version listed below). By signing below, I also acknowledge that I am
responsible for reading this handbook and asking any questions of management regarding
any questions or concerns I have on the information contained herein.
Yo acepto haber recibido la versión mas reciente del Manual de Padres de Tyler Day Nursery
(versión enlistada abajo). Y firmando Yo también admito que soy responsable de leer este manual
y hacer cualquier pregunta a la administración acerca de cualquier inquietud o duda que tenga
sobre la información contenida adjunta.
Tyler Day Nursery is free to change any policy or procedure they deem in the best
interest of the Nursery and/or the children cared for at the Nursery at any time without
En cualquier tiempo y sin notificación. Tyler Day Nursery es libre de cambiar cualquier póliza o
procedimiento que ellos crean que esta en el mejor interés de la guardería y de los niños que
Receipient’s Name (Nombre del recipiente)
HOURS OF OPERATION: MONDAY – FRIDAY 7:30 am – 5:30 pm
2901 West Gentry Parkway
Tyler, TX 75702
TYLER DAY NURSERY
You are our children’s role model. It is in watching and mimicking you that our
children will learn manners, fairness, courtesy, and respect for others.
The mission of Tyler Day Nursery is to provide quality child-care and preschool
education for children of low-income and poverty level families in a healthy safe
and loving environment. The time your children spend at the center is an
important part of their lives. It is beneficial if all people’s concerned work as a
team to provide your child (ren) with the opportunity to explore, discover, and
create and to learn. You are our children’s role model. It is in watching and
mimicking you that our children will learn manners, fairness, courtesy, and respect for others.
Information in this handbook is arranged alphabetically by topic. Please be sure to ask questions if there is anything you do not understand. This information is not meant to be all inclusive and we reserve the right to modify this handbook at any time without prior notice.
ABSENCES AND INFORMATION CHANGES
1. You must report absences to us each day (prior to 8:30 am) and provide a
reason for the absence.
2. Unexplained absences are reason for termination from our program.
3. There is no rate reduction for absences or vacation
4. We ask that you notify us within 24 hours after a change.
We do not have animals on site on a regular basis. There may be instances when
an animal is permitted on our property and in classrooms. If you do not wish your
child to come in contact with any animals while at TDN, please notify us in writing
at time of admission
1. All children must arrive prior to 8:30 am.
2. Clock-in upon arrival
3. Accompany your child to the class room.
4. Be sure the teacher is aware that your child has arrived.
5. Children may not be accepted if they arrive after 8:30am.
6. Our clock in system will determine the arrival time.
Tyler Day Nursery is pleased to partner with Breast Feeding Mothers. We will
provide a safe and comfortable place for mothers. If you need this service please
feel free to talk with your child’s teacher or a supervisor and we will be more than
happy to help.
CELL PHONE POLICY
We are a NO CELLPHONE ZONE! Out of respect for your children and our staff,
please refrain from cell phone use while in the center or drop off area.
1. All children need to be brought to school in clothing that will enable them to
play outside (when weather permits) free of fear of getting dirty.
2. All children must have at least one change of clothing to include socks and
underwear. Infants and Toddlers need several changes of clothing each day.
3. Closed toe shoes that fit securely to the foot are required.
4. All clothing must be labeled with child’s full name.
5. We are not responsible for lost damaged items such as clothing, hair bows,
earrings, toys from home, etc.
1. Clock-out before you pick-up your child.
2. Check your child’s cubby daily for any memos or belongings.
3. Make sure the teacher is aware you have picked up your child.
4. Anyone picking up a child MUST be pre-approved on pick-up list, at least 18
years old and accompanied by photo identification.
Each classroom follows an individual schedule. Please check the parent board in
your child’s classroom for information about class activities.
1. Parents are to supply the center with an adequate amount of diapers each
day for their child. You are welcome to leave a large supply and we will
notify you when supply is low.
2. Kleenex and Non-Scented Wipes are to be supplied by the 5 th of each month.
A $10.00 per child fee will be assessed if these supplies are not given.
DISCIPLINE AND GUIDANCE POLICY
Your child’s safety is our number one concern. For that reason, all our staff
members have background checks prior to employment. In addition, our staff has
extensive training in the identification, reporting and prevention of child abuse.
1. It is important that discipline and guidance are consistent, based on an
understanding of individual needs and development, and promotes self-
discipline and acceptable behavior.
2. In the event that your child cannot be controlled as suitable for group
activities, and becomes a threat to themselves, staff or other children:
You or another authorized individual will be advised of the problem.
A legal guardian/teacher conference will be set up to develop a plan to alter
If the plan does not work, you may be asked to withdraw your child if it
seems to be in the best interest of the child and/or other children in our
care. (See also Termination from TDN).
Physical punishment is not permitted at TDN. This also applies to children hitting
ELECTRONIC SIGN IN/OUT POLICY
1. Children will ONLY be released to “authorized individuals” listed on the
Electronic Attendance Form.
2. We do not accept phone calls from the parent regarding the release of
children to an unauthorized person not listed on the TDN Electronic
Attendance Form. Changes to this form must be done in person and
documented. Absolutely No Exceptions.
3. Anyone picking up a child MUST be at least 18 years old, pre authorized and
accompanied by photo identification.
4. Please Do Not Share your code.
5. In the event no one on your pick up list is available for pick-up TDN reserves
the right to contact Childs Protective Services
6. In the event that a family has 3 Late Pick Ups in a 12 month period, you will
be asked to leave the center due to schedule conflicts.
ELECTRONIC POLICY (SCREEN TIME)
We have fun and educational things for your infants/toddlers to do while in our
care. Children under two years will NOT have screen time. Children two and above
will have movie time on Friday for no more than 1 hour. A 30 minute time session
will be offered at the end of the day in the combination room. Pre-K children will
have computers or hand held learning devices in their classrooms that will be
apart of their daily curriculum.
In the event of an emergency that requires relocation, children less than 24
months will be transported via pack and play beds. These beds will be used to
keep children safe and contained until parent pick has been secured. Snacks and
activities will be provided during the duration of this process. See emergency
All information requested must be supplied prior to enrollment. Information must
be updated as needed.
FACILITY CLOSURES (Weekly tuition remains the same regardless of facility
closures) TDN will close for the following reasons:
1. National holidays of closure determined by the Federal government
2. Inclement weather based on closures observed by the Tyler Independent
3. Other days of closure throughout the year for teacher training or
FIELD TRIPS AND TRANSPORTATION
1. TDN does not offer field trips.
2. No staff is allowed to transport any child (unless the staff has been
designated, in writing, by you as an authorized individual for pick-up and/or
drop-off of your child and this information is on file with the child’s record).
3. We accept no liability for any child transported by an individual you
1. We hold a fire drill once each month.
2. An emergency evacuation and relocation plan is posted in each classroom.
HEALTH AND SAFETY - Your child is required to:
1. Arrive clean in body and clothing. Teachers will let you know of any special
concerns regarding your child (i.e., communicable diseases, lack of supplies,
additional clothing, etc.).
2. Have an adequate daily supply of diapers or pull ups (if applicable).
3. Leave toys, stuffed animals or any other item not necessary for the
classroom day at home.
4. Walk at all times in the facility (age appropriate)
5. Be dressed appropriately for outside play and indoor activities.
6. Hand sanitizer stations have been added throughout the premises.
HOLIDAY CLOSINGS – DAYS MAY VARY BUT WE ARE TYPICALLY CLOSED:
1. New Years Day
2. Martin Luther King Day
3. Memorial Day
4. July 4 – Independence Day
5. Labor Day – First Monday in September
6. Thanksgiving Day – Fourth Thursday in November
7. Friday after Thanksgiving Day
8. Christmas – will be posted in advance
9. Other closings will be posted in advance (teacher training days)
HOURS OF OPERATION:
We are open year round. Monday through Friday from 7:30 -5:30.
We will follow the same policy as the Tyler school district. If they close, we will
close. If they open later, we will open later. We may also close early due to
weather or power outages; in those cases, we will contact all parents to come pick
up their child immediately and we will shut down for the day. We will also contact
parents via Remind App.
ILLNESS, INJURY AND MEDICATION
1. Children who are obviously ill will not be admitted to TDN.
2. If we believe your child may have a communicable disease as
(established by State Guidelines) you or another authorized individual will
be contacted to pick up your child immediately.
3. Fever over 100.4 degrees is considered contagious.
4. Your child will be asked to remain out of school for twenty-four (24)
hours if they have been sent home for medical reasons (2 instance of
vomiting or diarrhea in any given day is typically reason for pick-up).
Staff discretion will apply.
5. If a child is too ill to participate in activities, he/she should not attend.
6. TDN DOES NOT DISPENSE MEDICATION. However if your child requires
oral medication or breathing treatments, you or an authorized person
may do so here at the facility, but outside the classroom. DO NOT leave
medication in your child’s bag.
7. In case of accidental injuries, an accident report will be filled out and
signed by the caregiver attending to the child.
In the event of a serious personal injury:
1. TDN will attempt to notify you or your designee immediately.
2. If the legal guardian or other authorized individual is unavailable, EMS
and the physician named on the enrollment form will be contacted.
EMS will transport the child to the designated medical facility.
LATE PICK-UP POLICY (We reserve the right to terminate enrollment based on
non-payment of late fees.) We close at 5:30pm; occasionally an emergency arises
causing a parent to arrive after 5:30pm to pick up their child (ren). If this should
occur, a late fee of $1.00 per minute per child will be charged for any child picked
up after 5:30 pm. These fees will be due immediately or the next day upon entry.
This is a cash charge. Our system will determine the time. Fee must be paid
separate from the regular tuition. If you continue to pick your child up late, your
services will be terminated.
LEGAL GUARDIAN INVOLVEMENT
Parents and family are the single most important influence in a childs life. They
are a childs first teachers and role models in how to act and how to experience the world around them. By nurturing and teaching children during their early years, families play a significant role in making sure children are ready to learn when they enter school. Our program welcomes parent participation, and we want you to feel free to visit as often as you wish during our hours of operation to observe your child.
1. Let us know in advance (if you can) if you want to visit your child’s class so
that no more than one visitor is present at any time in each classroom. This
limits distractions and interruptions to the children’s routines.
2. Call during the day if you have any concerns or just want to see how your
child is doing.
3. Address issues directly with your child’s teacher. If an issue cannot be
resolved, please speak with the Program Coordinator or Director.
4. Ask questions if there is something we are doing you do not understand.
5. Be sure to inform us of any changes in your home situation which may affect
your child’s emotions or behavior.
The local office of the Texas Department of Family and Protective Services may be
reached at: (903) 561-5359 and are located at 302 E. Rieck Rd., Tyler, Texas
75703-3824 or on-line at www.dfps.state.tx.us .
To report suspicions of abuse/neglect of children or abuse, neglect, and/or
exploitation of persons 65 years or older and adults with disabilities, please
contact the Abuse Hotline toll free 1-800-252-5400, 24 hours a day, 7 days a
Immunizations & Tuberculosis Examination: Each child enrolled must meet
the applicable immunization requirements specified by the Texas
Department of State Health Services.
Hearing and Vision Screening: All children age 4 and older by September 1
of each year will be required to have documentation on file indicating that
the child has had a professional examination for hearing/vision problems.
We participate in the United States Department of Agriculture (USDA) food
program. Meals and snacks served to the children are nutritionally balanced and
meet program guidelines. Parents are not charged extra for meals. Weekly menus
are posted in each classroom and in main hallway. We provide all meals and snacks unless your child/children are not yet on table food. If your child has special food needs or certain allergies, you are responsible for providing a doctor’s note confirming these allergies and instructions on how to
treat exposure to these allergies as well as you will have to provide the child’s
entire daily nutritional food needs.
Meals are served at the following approximate times:
Breakfast 8:00 - 8:45 am
Lunch 11:15-12:00 pm according to age
Snack 2:30 pm
1. Provide up-to-date phone numbers where you or any authorized individual
may be reached. Emergency contact phone numbers are critical.
2. We make every attempt to contact a parent or other authorized individual in
case of emergency while the child is in care.
3. Remind App- notifications may be made through the app
Outdoor Playtime Weather permitting; children will participate in outdoor play daily. We believe it is important for your child to participate in this activity. Children will go outdoors whenever possible. Please remember that if your child is not well enough to go outside, they are not well enough to be here.
Conferences are scheduled twice a year in February and September. Dates, times,
and sign-up sheets will be located in the classrooms. Conferences are also
available throughout the year on request.
Birthday parties are limited to afternoon snacks only. Teacher notification and
permission must be obtained ahead of time. Candles are not allowed in the facility
at any time.
The circle drive is a fire lane and cannot be blocked at any time for any reason.
Anyone blocking the drive is subject to a fine given by the Traffic Division of the
City of Tyler. Staff may ask you to move your vehicle if necessary.
PEST CONTROL NOTICE
As part of our commitment to provide your child with a safe, pest-free learning
environment, we may periodically apply pesticides to help manage insects, weed,
or pathogens. Pesticide applications are part of our pest control program. Pesticide
applications are made only by trained and licensed technicians. Should you have
questions about this centers pest management program or wish to be notified in
advance of pesticide applications you may contact the Director.
You will be provided with a handbook prior to your child’s admission and given an
opportunity to read and discuss the information in the handbook with staff. Any
time policies and/or procedures change that affect the operations of the center
throughout the year, you will be notified in writing within a reasonable time frame.
You are always welcome to discuss any policy or procedure with the Director at
RETURN CHECK FEE
There will be a $35.00 fee on all returned Checks. Return check and service fee
must be paid by credit card or money order . After two returned checks, only
money order or credit card will be accepted on the account.
TDN is licensed by the Texas Department of Protective and Regulatory Services.
TDN meets or exceeds the minimum standards mandated by law. We also have a
contract with Child Care Services to provide day care services to eligible children.
A copy of the Minimum Standards for Child-Care Centers and any of the
inspections reports, including the Licensing inspection report, will be available on
site for review by anyone who requests it.
TERMINATION FROM TDN
We reserve the right to terminate enrollment for failure to adhere to the policies
listed above or if we believe it is in the best interest of your child, the staff or
other children at the facility.
TUITION PAYMENT POLICY
Registration is $25.00 per child. This fee does not guarantee you a spot; it only
allows you to pick up paper work. Tuition is due on the 1 ST business day of the
week. If payment is not received by 8:30am the second business day a
$10.00 late fee will be assessed. Please note that tuition does not change if the
child is absent.
1. We accept checks, money orders, cashier’s checks and debit or credit.
2. Tuition is due on the first business day of each week in advance.
3. CCS clients must follow the terms of their contract.
4. We post payments three times weekly and the receipt will be placed in the
child’s cubby. You are responsible for checking your child’s cubby daily.
5. Accounts 2 weeks over due are grounds for termination. If account continues
to be delinquent, family could be asked to leave.
TDN does not require its employees to show proof of vaccinations in order to gain
or maintain employment.
1. You must sign a consent form that is maintained in the child’s record.
2. All water activities are supervised. TDN complies with Texas Department of
Family and Protective Services Minimum Standard Laws with regard to water
3. Staff is trained in CPR and First Aid.
TDN requires a two week written notice if you wish to withdraw your child/children
from the Nursery. If notice is not given, tuition will be charged for two weeks.
Tyler Day Nursery grants enrollment without discrimination in regard
to sex, race, religion, political beliefs, national origin or disability.
Pandemic Emergency Response
In the event of a large scale or health related emergency the
center will implement the Pandemic Section of the Crisis Management
Plan under the guidance and direction of the CDC, federal and local
governments, and the Texas Department of Health and Human
Services Section for Child Care Regulation.
Pandemic is defined as the following:
1. A disease prevalent over a whole country or world
2. An outbreak of a pandemic disease
To ensure the safety of children, families and staff of the center,
we will monitor the situation and consider the guidance and
suggestions from the authorities on the situation. Decisions made by
the center will consider the safety of children, families and staff.
Decisions may include:
Closure of the center
o Length of closure to be determined by center, CDC, federal
and local governments, the Texas Department of Health and
Human Section for Child Care Regulation
Adjusted hours of service
Daily health checks of children and staff
o If a child has signs associated with COVID-19, you will be
asked to pick the child up no later than 2 hours after contact
was made and the child will have to be out for 72 hours
after the last time fever was detected or the last dose of
Limited entry into the building
o Parents are not allowed entry inside the building.
o They have to drop child (ren) off at check in station just
outside the front door.
o They are asked to call before arriving or use the door bell
(on the right of the door) to notify the center that they are
here to pick up the child.
Limited access to the property
Limitations on what the children may bring into the center,
including, but not limited to
o Back Packs
o Car Seats
o Stuffed animals
o We are requiring parents to fill out a weekly family COVID-
19 screening questionnaire on their first day of attendance
The center will communicate these plans through a variety of
methods such as the program’s parent reminder system, mass emails
and Face book.