A. Session Fee: Client agrees to pay Chelsea Vanover of Vanover Photography a non-refundable retainer at the time of booking which equals 50% of the total session cost to secure their appointment date and time. This is a non-refundable retainer fee that goes toward your session. The remaining balance is due at or before the time of the session. The session fee covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer. Additional editing is available at additional expense to be determined by photographer. Additional prints or digital images may be available for purchase. B. Location Costs & Fees: If there are any costs/fees associated with the location the client has chosen for their session, you, the client, will be responsible for those fees. Chelsea Vanover of Vanover Photography will not guarantee or arrange payment on any location. Session fee also covers travel within 25 miles of the photographer's home in Pound, Virginia. Any location outside of these limits will be subject to an additional charge of $.50/mile as part of the agreement. C. Rescheduling: If an illness or an emergency situation prevents a photo session from taking place, client may reschedule their session one time at least 24 hours prior to their shoot without penalty. Should client fail to give 24 hours notice, or decide to completely cancel the shoot, this session fee is forfeited and will not be refunded. Chelsea Vanover of Vanover Photography reserve the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.
D. Re-shoots/Refunds: Re-shoots are determined at the discretion of the photographer. Re-shoots and refunds will not be given for poor choices of clothing, make-up, hair or weather related issues, or by not following the recommendations of the photographer. E. Archive: After six (6) months, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Chelsea Vanover of Vanover Photography is not responsible for loss or damage to the digital files due to circumstances beyond his/her control. F. Payment: All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received. G. Damage Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit by US mail. Client assumes all responsibility for the safety of all portraits upon receipt. H. Model Release: I hereby give to Chelsea Vanover of Vanover Photography the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or my minor child in which he/she may be included with others: a) To copyright the same in the photographer’s name or any other name that he/she may select; b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and; I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy. I. Liability: Chelsea Vanover of Vanover Photography is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release Chelsea Vanover of Vanover Photography from any claims against their person or their business.
J. Copyright & Penalty: Chelsea Vanover of Vanover Photography retains all copyrights to all images created during client’s session. A print release will be included with digital files to print portraits for personal use up to designated size listed on print release. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Chelsea Vanover of Vanover Photography during client’s photo session. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If client steals images via any method listed above, or any other method, client will be invoiced for the cost of EACH digital image client has stolen, at photographer’s current price per digital file. Note from Vanover Photography: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them, I just ask that you simply mention my website or facebook page when you do. I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into my training and equipment to capture these images for you.
K. Session Requests: *No cameras/camcorders/any type of recording device (this includes cell phone cameras) are allowed during the session unless prior arrangement has been made between client and photographer, including a written agreement. The photographer will not continue if there are other cameras or video taping during the session. *Session starts at the agreed upon time. It is strongly encouraged that client arrives 10 minutes prior to the start of session. This allows for any last-minute feeding, changing, and relaxing before session begins. *Please do not bring any children not being photographed to the session. *Please make sure hair is combed and face and eyes are clean and free of runny noses. *Please avoid eating or drinking red or orange food or drinks before session, as red and orange tend to leave a stain on the face. By signing below you understand and agree to the above agreement with Chelsea Vanover from Vanover Photography.