REGISTRATION: Our camps have open registration throughout the year; spaces are limited! Registrations will not be processed without payment. Registration payment is non-refundable and due with the first payment. Afterschool camps are offered as monthly registration only at this time. Only registered and paid individuals may participate in camp activities.
MANDATORY PAPERWORK: All participants must have all camp paperwork filled out prior to dropping off for camp to ensure a smooth drop-off process. If proper paperwork has not been filled out, Scramble may deny entry upon arrival without a refund or until proper paperwork has been completed.
CANCELLATION POLICY: Scramble reserves the right to cancel a Camp due to insufficient registration with full refunds and notification. No credits, refunds, or makeup for missed days, or times. If Scramble is contacted the week prior to the start of camp, we can change the arrival date on your registration. Scramble credits will be issued on a case-by-case basis, and can be used towards a future camp.
DROP-OFF & PICK UP PROCESS: All participants must be checked in/out by a member of our staff when they are dropped off and picked up. Participants are NOT allowed to sign themselves in or out, regardless of age. A camp participant will not be released to someone who is not his/her parent/guardian, or who is not listed on the Authorized Pick-Up Release Form. All participants must drop-off camp children and are welcome to stay at Scramble if they are accompanied by an additional child not registered in the camp program. We want to ensure a distraction-free environment for all of our campers. Thank you in advance for your understanding.
LATE PICK UP POLICY: Aftercare/afterschool pick-up for Falls Church will be from 6:00-6:30pm. Scramble will charge a late fee for any campers who are not picked up by 6:30pm ($50 per child with an increase to $75 per child late fee charge at 6:45pm). If a camper is not picked up 20 minutes past the registered late pick up end time (6:50pm), parents will be immediately contacted in addition to an automatic late penalty fee of $100. Your assistance in ensuring that all campers that are registered for aftercare are picked up by the designated time will streamline the departure process. We appreciate our camp families and your cooperation as we ensure that we are able to continue to offer a safe, fun, and appropriately supervised aftercare environment.
CAMPER PARTICIPATION & BEHAVIOR POLICY: Participants must abide by all Scramble Summer Camp rules. Scramble reserves the right to remove a participant if that child poses a safety threat to staff members or other participants. All participants must be potty-trained: can independently use the bathroom. The camper and parent must understand that children attending Scramble camps must listen to all staff on the premises. If the child can't listen, then our staff can't ensure their safety while attending camp. Therefore, the understanding is that a camper must listen to ALL staff at Scramble or their parent will be contacted. If the parent can assure us that they will listen, then they are welcome back. If the parents can't assure us that they will listen, they may return when they are ready to listen to the instructions of our staff in order to ensure their safety. At Scramble, it is our top priority to maintain the safety of all our campers.
SICK PARTICIPANT POLICY: Keeping a sick child home prevents the spread of illness in the camp community and allows the child an opportunity to rest and recover. If in doubt, please keep your child home an extra day. Please report these conditions to the Camp Administrator when they occur. A note from a health care provider is required for return to camp if a child is not in attendance for consecutive days (for any reason). This verifies that is safe for them to return to camp. Mildly sick participants can lie down in a designated quiet area in our facility. Scramble will determine if a participant is too sick to stay at camp and will call the parents/guardians to come pick up their sick child if needed. In the event of a serious illness or injury, if the parent/guardian cannot be reached in time, the child may be transported to nearest Hospital for immediate care and treatment. When you keep your child at home at the first sign of a communicable disease, you are protecting your sick child from other health problems. You are also protecting other children and staff from exposure to the disease. If your child becomes ill with a communicable disease, contact your doctor to determine proper care, and then notify the camp office. It is in the best interest of your child’s well-being to keep them home if they are in an infections state. A sick child cannot participate effectively in camp in a meaningful way.
Fever - The child should remain at home with a fever greater than 99°. The child can return to camp after he/she has been fever-free for 24 hours (without fever-reducing medicine such as Tylenol or Motrin).
Vomiting - If your child has vomited during the night, the child should not be sent to camp. The child can return to camp only after being symptom free for 24 hours. Diarrhea - If your child has had three or more watery stools in a 24-hour period, the child should be kept home. A child with diarrhea should stay at home and return to camp only after being symptom-free for 24 hours.
Colds - A good rule of thumb is to keep a child home at the beginning of a cold…the most infectious time and when he/she feels the worst. Please keep your child at home if he/she is experiencing discomfort that would interfere with his/her ability to participate in camp (i.e. uncontrollable coughing, severe lack of energy). If your child experiences green nasal discharge that continues throughout the day, or a cough lasting longer than ten days, or is accompanied by fever or chills and is productive of discolored sputum, consult with your physician. Return to camp when the child does not have a persistent cough and feels well.
Cough or congestion - The child should remain home if the cough or congestion interferes with breathing and/or if wheezing.
Chicken pox - The child should stay home until there are no new spots and all old ones are scabbed over. Usually this requires child to stay home seven to ten days.
Conjunctivitis (pink-eye) - Following a diagnosis of bacterial conjunctivitis, the child may return to camp 24 hours after antibiotic treatment is started. Campers with viral infection may return when eyes are clear.
Coxsackievirus (Hand, Foot and Mouth Disease) - The child must stay home during the acute phase/stage of illness while fever or lesions exist.
Lice - Head lice have become an increasingly serious problem in communities all over the country. Scramble Indoor Play is taking precautions which are necessary in order to minimize the risk of lice infestation among our campers and staff. The following are the steps that we will be taking at Scramble this summer. We will carefully check all staff members on the first day of camp. During the pre-camp Staff Training Program, counselors will be taught how to detect symptoms of head lice and will be advised to discourage the sharing of personal articles such as hats or hair ties. If we find lice or lice eggs (nits) on your child, she/he will be sent home and may not return until fully clear of lice or lice eggs (nits). Please partner with us by checking your child or having your child checked for lice. If lice are found before camp starts and your child has been recently treated, please notify us so that we can re-check.
We entrust each parent to ensure the above policy is followed. This policy helps protect all summer camp participants and staff from sickness before it spreads, and enables us to maintain a healthy, happy community. Your help is greatly appreciated!
STAFF REQUIREMENTS: Senior staff receive CPR and First Aid training, but are not certified. Additionally, all our staff undergo first aid and bloodborne pathogen awareness training.
FOOD ALLERGIES & SAFETY: We are pleased to be able to provide drinks and snacks as part of our camp program. Our food is prepared fresh daily by our own staff in Scramble. A snack sandwhich includes a choice of sandwich (ham and cheese,
turkey and cheese, PBJ or grilled cheese), a side (chips or fruit cup) and a drink (water or Honest juice carton). Each camper will receive their own water on arrival (you may send them with their favorite water bottle if you wish) and we will hand out more water throughout the day. Scramble is allergen aware and we can make some of our items in a such way that they will limit exposure to some allergens. It is not possible, unfortunately, for us to make allergen free items as many products we receive come from sources where cross-contamination might occur, and Scramble itself is not allergen free: allergens may be introduced by other campers or other guests.
If you are concerned about allergens, please contact us so that we can discuss how to keep your camper safe at Scramble. This may mean that you will need to provide your own lunch and snack items, though we will do all that we reasonably can to accommodate your requests. It may also be the case that potential allergens at Scramble may present an unavoidable hazard to your camper. In such circumstances, and where allergen reactions might be severe, we would ask you to carefully consider if Scramble is the right environment for your camper. While our staff are trained in emergency procedures, we are not able to administer medicine and will be obliged to call you or emergency services for any situation beyond our control.
If you provide allergen information about your camper, this information will be stored by us for the duration of the camp and only shared with our staff involved in providing camp, food, or safety services. We will review training with staff at the beginning of the camp week and prior to each camp day.