This agreement is between the Client, whose name is listed below, and [Sugar and Mint Photography]. 1. Retainer and Payment. The Client shall make a non-refundable retainer to the Photographer to perform the services specified herein. Upon retainer payment, Photographer will reserve the time and date agreed upon by both parties. The remaining balance must be paid in full before The Client receives any digital images or products. The Client has up to 10 days to choose a package and pay final balance from the date the proofing gallery is sent. If The Client fails to do so, images will be deleted and the retainer forfeited. 2. Cancellation. If Client requests to cancel this agreement, or fails to show, the retainer shall be forfeited. Client understands and agrees that Photographer will not book other sessions during this time. In the event that Client cancels the portrait session or fails to attend the session on the Session Date and agreed upon time, for any reason, Photographer shall suffer losses that are difficult to ascertain. 3. Rescheduling/ Late Arrivals. In the event that the Client requests to reschedule a session, the retainer shall be applied to a rescheduled session if notice is given at least 7 days prior to the schedule event. Reschedule must be within the same calendar year. Any Client that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. 4. Preparation. The Client shall be responsible to read and follow the guideline details provided by the Photographer upon booking. Any questions, health issues, allergies and or physical limitations must be notified to the Photographer prior scheduled session date. Any specific props/setups or posing requirements requested by The Client must be given to The Photographer prior to the session. 5. Subjects. The Client shall maintain control of other subjects including siblings. It is the responsibility of the Client to ensure the cooperation of additional subjects as not to intrude on the baby’s immediate area. The Client shall provide all necessary controls over additional subjects. If The Client's child(ren) are uncooperative for the photo session, a refund or reschedule will not be permitted and the minimum package must still be paid. 6. Circumstances. If the Photographer is unable to perform the session due to baby’s disposition, condition, or circumstances listed within this contract, the Client shall be allowed to reschedule at Photographer’s discretion. 7. Artistic Rights. The Photographer retains the right of discretion in selecting the photographic materials released to the client. RAW and unedited images will not be released to The Client for any reason. 8. Photographic Materials. All photographic materials, including but not limited to negatives, transparencies, proofs, and previews, shall be the exclusive property of the Photographer. The Photographer shall present the photo proofing gallery to Client in 2-3 weeks of turnaround time depending on amount of editing involved. If an online proofing gallery delivered, it shall remain open until the stated expiration date (60 days). If the Client requests to extend the time or reopen the online proofing gallery, a $100 archival fee shall apply. 9. Copyright and Reproductions. The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer’s website and/or studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client. It is understood that any duplication or alteration of original images is strictly prohibited without the written permission of the Photographer. 10. Client’s Usage. The Client shall only use the prints, including digital files, in accordance with the permissions within this agreement. The Client’s prints are for personal use only and shall not be submitted to contests, reproduced for commercial use or authorize any reproductions by parties other than the Photographer. If the Photographer provides a digital file print release, the Client must act in accordance with the release. 11. Social Media. The Client may share blog post links and Facebook albums through use of the share functions and dissemination of direct links. Client shall provide the Photographer’s credit of either the name or website on the same platform if sharing via internet. Client shall not copy, download, screenshot, or capture the photographs in any other fashion. 12. Failure to Perform. If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God or causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability. Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, a replacement appointment session will take place.13. Damages. The Photographer reserves the right to bill the Client of any damages occurred during the session. Goods that are irreparable or irreplaceable shall be charged at the price paid for including props, wardrobe, fabrics, fixtures, furniture and or other miscellaneous objects. 14. Photographer’s Standard Price List. The charges in this agreement are based on the Photographer’s Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed. 15.Travel and Overage Fees. The Client shall pay $5 per mile after 15 miles outside the Zipcode of 73071. 16. Arbitration. Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration, administered in accordance with the Commercial Arbitration Rules of the American Arbitration Association, administered by a licensed Arbitrator in the jurisdiction closest to the Photographer’s office and the arbitration award may be entered for judgment in any court having jurisdiction thereof. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200. In no event shall an award in an arbitration initiated under this clause exceed the contracted price of the controversy in dispute. 17. Indemnification. The Photographer shall be held harmless for any and all injury to client(s) during the course of the photography session and the immediately surrounding events. The Photographer is not held financially responsible for any damages, stolen properties or additional costs incurred from the premise 11629 South Western Oklahoma City, OK and or the agreed upon session location. 18. Miscellany. This Agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. This Agreement shall be governed by the laws of the State of OR. 19. Waivers. The waiver of any breach of this Contract shall not constitute a continuing waiver or a waiver of any subsequent breach of the same or a different provision of this Contract. 20. Attorney’s Fees. If either party to this Contract brings a legal action against the other party to this Contract to secure the specific performance of this Contract, collect damages for breach of this Contract, or otherwise enforce or interpret this Contract, the prevailing party shall recover reasonable attorney’s fees and all costs, premiums for bonds, fees, and other expenses expended or incurred in the action in addition to any other relief that may be awarded.
By signing below, Client agrees to the terms listed above: